Federal Aviation Administration Navigating the AIP April 18, 2016 By:Glenn A Boles, Manager, AR/OK ADO Kathy Franklin, Program Manager, AR/OK ADO Presented to: Oklahoma Airport Operators Association

Federal Aviation Administration OAOA 2016 Today’s Flight Plan  History of airport grant-in-aid programs  Transparency  Guidance  Core Programmatic Areas  And Kathy will outline… Making your Airport’s Vision a Reality

Federal Aviation Administration OAOA 2016 Grant-in-Aid History  Federal Airport Act of 1946 authorized the Federal-Aid Airport Program (FAAP)  Airport and Airway Development Act of 1970 authorized the Planning Grant Program (PGP) and the Airport Development Aid Program (ADAP)

Federal Aviation Administration OAOA 2016 Grant-in-Aid History  Airport and Airway Improvement Act of 1982 established the Airport Improvement Program (AIP)  The AIP has been amended most recently by the FAA Modernization and Reform Act of 2012

Federal Aviation Administration OAOA 2016  Everything begins at YOUR Airport  Planning, Inspections, Decisions etc.  Identify your Goals, Objectives, Projects and update your ALP and outline a Capital Improvement Plan  Layout your Airport’s Vision The Airport Improvement Program

Federal Aviation Administration OAOA 2016  New Processes  Documentation  Internal Milestones & Deadlines  Tools Transparency

Federal Aviation Administration OAOA 2016  Plan and Specification Reviews  Internal SOP’s  CSPP’s (SOP 1.00)  Risk-Based Grant Management  DELPHI and auto pay Transparency - Processes

Federal Aviation Administration OAOA 2016  Southwest Region Grant file requirements  Airport Sponsor Grant Expectations Guide (ASGE) Transparency - Documentation

Federal Aviation Administration OAOA 2016  Jan-AprReview CIP’s & ODO’s, project discussions & shore up documentation  Apr 30ADO ACIP Firm  Jul-SepConfirm Planned Projects & Transmit ASGE’s  Oct-DecTransition the ADO’s ACIP into AIP Grant Cycle Transparency – Internal Milestones

Federal Aviation Administration OAOA 2016  Mar 31Environmental Determination “Complete” for current year projects  Apr 30Deadline - Environmental documentation & PER’s for following year Discretionary projects Transparency – Internal dates

Federal Aviation Administration OAOA 2016  ODO Form  CIP Spreadsheet  Project ASGE Guides  CATEX Request (Appendix A of SOP 5.00)  Quarterly Performance Report  Filing Notice - How To Guides (iOEAAA)  20:1 SAV Tool  MOS Module Transparency - Tools

Federal Aviation Administration OAOA 2016  Distribution of AIP Grant Costs (spreadsheet)  SF 270 or 271  SF 425 Transparency – In the Works

Federal Aviation Administration OAOA 2016  Orders - FAA’s internal guidance  PGL’s - Supplemental policy  SOP’s - Procedural requirements  AC’s - External guidance  EB’s - External technical guidance  Memos - Clarification and/or direction Guidance

Federal Aviation Administration OAOA 2016  IPERA   AIP Handbook Guidance - Recently Published

Federal Aviation Administration OAOA 2016 Guidance - Planned Updates  Over 20 Advisory Circular’s  4 Compliance Guidance Letters  5 Engineering Briefs  6 FAA Orders

Federal Aviation Administration OAOA 2016 Guidance – Draft AC’s  Guidance on Extraction of Oil & Gas on Obligated Airport Property  Airport Land Use Compatibility Planning  Airport Design Ch2 Parachute Drop Zone  Airport Pavement Design & Evaluation

Federal Aviation Administration OAOA 2016 Guidance – Orders  C, NEPA Implementing Instructions for Airport Projects  D, NPIAS-ACIP Order  b, Airport Compliance Manual

Federal Aviation Administration OAOA 2016 Guidance – Other  AIP Grant Payment & Sponsor Financial Reporting Policy  CGL - Procedures for Handling Requests for …Parachute Operations  EB - Assembly & Installation of Temporary Orange Construction Signs  FRN - Hangar Use Policy

Federal Aviation Administration OAOA 2016  Planning/ALP  Airport Proposals (iOEAAA)  Environmental  Engineering (Geometric Standards, Pavement, Markings, Lighting, Signage)  Compliance (Obligations) Core Programmatic Areas

Federal Aviation Administration OAOA 2016 Planning/ALP  Public Involvement  Aviation Forecasts  Environmental Considerations  Alternatives Development & Evaluation

Federal Aviation Administration OAOA 2016  This should be one of the very 1 st steps  This initiates internal FAA coordination Airport Proposals

Federal Aviation Administration OAOA 2016  We are required to follow NEPA  New Cat Ex SOP  Environmental “Fact Sheet” in your bag Environmental

Federal Aviation Administration OAOA 2016  Airport Design  FAARFIELD (Pavement Design)  F Standards for Airport Signs  L Standards for Airport Markings  G Construction standards Engineering

Federal Aviation Administration OAOA 2016 Kathy Franklin, AR/OK ADO Making your Vision a Reality

Federal Aviation Administration OAOA 2016 AIP…. Project Identification to Grant Closeout  Planning Cycle Getting Started Capital Improvement Plan  AIP Grant Cycle Grant Prerequisites Grant Application Open Grant Grant Closeout

Federal Aviation Administration OAOA 2016 Planning Cycle GETTING STARTED  Who makes decisions for the airport?  Do these people know what is needed on the airport?  Do you know what the FAA priorities are?

Federal Aviation Administration OAOA 2016 Getting Started (cont.)  Identify projects Airfield Inspections o Starting from the runway centerline o Airport Personnel, OAC and FAA Airport Layout Plan o Current? o Must reflect all future development Is the project Eligible, Justified and Feasible?

Federal Aviation Administration OAOA 2016 Capital Improvement Plan (CIP)  What is it?  Why is your CIP Important?  CIP Form and supporting documents

Federal Aviation Administration OAOA 2016 What is a CIP?  It’s a summary of plans for the airport  Includes all planning and development needs  Identifies: Projects Fiscal year Funding required Funding source Description Justification

Federal Aviation Administration OAOA 2016 Why is your CIP Important?  Roadmap for your airport’s development  It’s a key piece of your grant prerequisites  ADO uses your CIP to capture the needs for the biennial NPIAS report Must be AIP eligible to enter Needs are used to determine funding Allows planning for additional funds

Federal Aviation Administration OAOA 2016 CIP Form _

Federal Aviation Administration OAOA 2016

Federal Aviation Administration OAOA 2016 Overall Development Objectives (ODO)  Eligible We use the AIP Handbook, FAA Order  Justified Do you have existing or forecasted conditions that require the proposed project?  Feasible Do you have a plan to fund and complete the project in a timely manner?

Federal Aviation Administration OAOA 2016 Overall Development Objective (ODO)  One data sheet is needed for each airport development  One development may be several projects/grants

Federal Aviation Administration OAOA 2016 Overall Development Objective (ODO)  Be specific  Why is this development needed?

Federal Aviation Administration OAOA 2016 Overall Development Objective (ODO) Budget information for the development

Federal Aviation Administration OAOA 2016 Overall Development Objective (ODO) Paint A Picture

Federal Aviation Administration OAOA 2016 Overall Development Objective (ODO)

Federal Aviation Administration OAOA 2016 AIP…. Project Identification to Grant Closeout  Planning Cycle Getting Started Capital Improvement Plan  AIP Grant Cycle Grant Prerequisites Grant Application Open Grant Grant Closeout

Federal Aviation Administration OAOA 2016 AIP Grant Cycle GRANT PREREQUISITES  Sponsor Request  Is the project on your ALD?  Environmental Determination Categorical Exclusion (CATEX): 2-9 mo.(SOP #5) Environmental Assessment (EA): 6 – 24 mo. Environmental Impact Statement (EIS): 36 mo.+  Sponsor’s Commitment of Funds Letter

Federal Aviation Administration OAOA 2016 Grant Prerequisites (cont.)  Notify FAA of the Development E-filed in OE/AAA Is this a compatible land use? Does development meet FAA Geometric Standards? Analyze impact on safe and efficient use of airspace  Construction Safety and Phasing Plan File in OE/AAA to notify FAA Refer to SOP #1 Coordinate with your airport’s assigned Eng. Spec

Federal Aviation Administration OAOA 2016 Grant Prerequisites (cont.)  Plan and Spec Review What’s the trigger? 3 Levels of Review Who will be reviewing my project? When should I initiate a review? What to expect from review?

Federal Aviation Administration OAOA 2016 Grant Prerequisites (cont.) Level of review

Federal Aviation Administration OAOA 2016 Grant Prerequisites (cont.)  Plan and Spec Review What’s the trigger? 3 Levels of Review Who will be reviewing my project? When should I initiate a review? What to expect from review?

Federal Aviation Administration OAOA 2016 Grant Prerequisites (cont.)  Modification of Standards Approved  Construction Cost Estimate  Active in System for Award Management  Disadvantaged Business Enterprises (DBE)  Realistic Schedule

Federal Aviation Administration OAOA 2016 Grant Application  Form 424 Application for Federal Assistance & Form Project approval information  Are the cost reasonabl e?  Design or planning grants: Negotiated agreement amounts  Construction and equipment: Competitive bids  Land acquisition: Appraisal with review appraisal  Current Exhibit A

Federal Aviation Administration OAOA 2016 Open Grant  Monthly Financial Draws  Must has an Invoice Summary  AIP Payment Policy and Sponsor Financial Reporting Policy  Annual Financial Reports (SF 271 & SF 425)  Performance Reports Construction Progress and Inspection Reports or Quarterly Performance Reports

Federal Aviation Administration OAOA 2016 Grant Closeout Documents needed…  Final financial documents  Change orders  Amendment request  Test Results  Photos  Updated ALD

Federal Aviation Administration OAOA 2016 AIP…. Project Identification to Grant Closeout  Planning Cycle Getting Started Capital Improvement Plan  AIP Grant Cycle Grant Prerequisites Grant Application Open Grant Grant Closeout

Federal Aviation Administration OAOA 2016 Resources Three Reference Sheets in your Goodie Bags  Resource Sheet  Environmental Fact Sheet  ADO Overview Bonus: ADO Annual Cycles Chart

Federal Aviation Administration OAOA 2016