PRE-QUALIFICATION TENDER FOR THE PROVISION OF LAND VALUATION SERVICES CORP March 2015

AGENDA 2 Welcome Esther Seshabela Safety TBA Technical Martina Phiri ProcurementEsther Seshabela Quality Sipho Sambo SHE Diane Maunatlala SD&L Ishmael Modiko

PROCUREMENT (Tender Process) 3 The tender procurement process will be as follows: Pre-qualification Stage (Technical) Functional Analysis as per the the technical criteria Suppliers need to meet minimum threshold (80%) Short listing of tenderers based on the Functional Analysis (Technical) RFQ Stage (only to the shortlisted) Rates, SD&L & SHEQ Evaluations Negotiations/Contract award

PROCUREMENT 4 1.Questions, Clarifications or any Updates Deadline for Clarification questions – 31 March 2015 Questions to be directed through a single communication channel – Clarification responses or any updates will be published on the Eskom tender bulletin ( 2. Deadline for tender submission - 09 April 10H00 South Africa Standard Time 3. Delivery of the tender submission Eskom Megawatt Park (Main Reception Area), Maxwell Drive, Extension 3 Suppliers must indicate the CORP 3224 on the tender documents 4. Tender Returnables All listed documents to be submitted by closing date (09 April 2015) 5. Number of tender documents to be submitted The tender shall be submitted in 2 documents: (1) printed original and (1) copy of the original (disqualification if only original document)

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TECHNICAL CORP March 2015

PURPOSE 7 There is a need for one Eskom enabling contract for Land Valuation The proposed contract will be applicable Eskom wide, for a period of five (5) years. The intent of the contract is to ensure consistency and acceptable standard of services to be provided by Land Valuers to Eskom.

8 OUR BUSINESS - PROJECTS

SCOPE OF WORK 9 To determine the property valuation pertaining to: site specific valuations for, servitudes, sites and special requests from land owners. This could also be “before and after” valuations, strip valuations for power lines, or, valuations done for the purchase of properties.

10 SCOPE OF WORK(continued) Natural Grazing Cultivated Grazing Cultivated Lands (different types i.e. maize, sunflower Arable Lands Irrigated lands and type of irrigation Game Farms and Game Farm Potential Strip land valuation should be categorised into land use types as follows: Eco-Tourism and Eco-Tourism Potential Tribal Land Forestry Orchards Other These category values should/could also be split up geographically once values start to change especially in terms of longer strip valuations

SCOPE OF WORK ( continued) 11 Property specific valuations for servitudes Specific Valuations are requested on an as and when required basis, and look to provide information on a ‘before and after’ methodology. The valuation report must consider the effect of the servitude on the value of the property or any loss suffered by the land owner, due to the servitude

12 Proposed fixed Fee Structure To keep future quotations and placement of orders simple we propose that a fixed fee for the different valuations be considered for example: Specific Property Valuation for before & after or for purchase Strip valuation kms linear length Strip valuation kms linear length Strip valuation 150kms and more linear length Property valuation for rental valuation Expert witness fee post valuation Admin feeCents/km for travelling Nights out incl. Dinner Bed Breakfast R???/ propertyR??? /km R???/ propertyR??? / hour R??? / valuationR??R?? / night

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14 SHE Requirements Presented by : MD Maunatlala SS: COHS

ESKOM’S CORE VALUES: ZERO HARM 15 Excellence Acknowledged by all for exceptional standards, performance and professionalism. Innovation Value-adding creativity and results oriented. Lead through excellence in innovation. Customer Satisfaction A commitment to meet and strive to exceed the needs of the receivers of products and services. IntegrityHonesty of purpose, conduct and discipline in actions, and respect for people. Zero HarmEskom will strive to ensure that zero harm befalls its employees, contractors, the public and the natural environment. Applicability : All Eskom Employees, Agents, Consultants, Suppliers, Contractors & Visitors. Eskom Values

CONTRACTOR SHE RETURNABLES Contractor Risk Category: Low Risk Annexure B :Acknowledgement of Eskom’s rules and requirements A baseline Risk Assessment Health and Safety Plan Valid Letter of Good Standing SHE Policy 16

RefKPIs Submission Y = Yes N= No Actual score Comments 1 Is the acknowledgement of Eskom's SHE rules and requirements form (Annexure B) signed and submitted by the tenderer? 2 Safety, Health and Environmental Plan for Scope of work not limited to the following:  SHE organization within the Company-Responsibility & Accountability  SHE Incident management  Planning of conduct of work activities including planning for changes and emergency work  Waste management  PPE- Personal Protective Equipment  Emergency planning and fire risk management  Vehicle and driver behaviour safety  Contractor or supplier selection and management  Design and specifications  Competency, training, appointments  Communication and awareness  Management commitment and visible felt leadership 3 Baseline SHE Risk Assessment (BRA) Identification, assessment and management of Safety, Health and Environmental risks related to the scope of work. The methodology used for the risk assessment must be provided together with the BRA 4Valid Letter of Good Standing (COIDA or equivalent) 5 SHE policy signed by CEO/ MD- Comply to OHS Act Section 7 or OSHAS TOTAL Approved/Not Approved 17

ESKOM RULES AND REQUIREMENTS This is the acknowledgement form issued to the tenderer for his or her own acknowledgement of a clear understanding of all the SHE requirements at Eskom. Signing the form that is Annexure B will be deemed as your acceptance to conform to the following documentation and application of such within your scope of work. The following Policies/Procedures are in support of Eskom SHE requirements: Eskom SHEQ Policy Eskom Life Saving Rules, Directive: Eskom Substance Abuse Policy Eskom Vehicle & Driver Procedure Incident Management Procedure These are not tender returnables the are only there for guidance and reference purposes 18

BASELINE RISK ASSESSMENT The purpose of conducting a baseline HIRA is to establish a risk profile or a set of risk profiles. It is used to prioritise action programmes for issue-based risk assessments. The output of a baseline risk assessment - is a risk profile or set of risk profiles; and it is a clear description of the methodology, system, terminology etc. used in the scoping exercise, and what may be required for the improvement of the baseline HIRA in the future. 19

SHE PLAN AND DETAILS A detailed SHE plan which must address but not limited to the following : - Implementation of a SHE system, how it will be monitored and controlled - Training and competency for employees - Access and monitoring and control of visitors - Fire and Emergency preparedness - SHE risk management - How the culture of Zero harm will be entrenched into the company’s operations - The induction programme for all employees and visitors - Incident management - Personal protective equipment and safeguarding of employees - Safety initiatives, SHE awareness and communication - Housekeeping, - Medical certificates - Vehicle and Driver safety 20

VALID LETTER OF GOOD STANDING It is essential to ensure that all suppliers that perform work on Eskom premises be registered with the Compensation Fund in terms of the Compensation for Occupational Injuries and Diseases Act (COID Act). In order to ensure the above mentioned the supplier needs to produce a letter of good standing with the Compensation Commissioner. Based on Legislation in section 89, of the Compensation for Occupational Injuries and Diseases Act.In order to ensure the above mentioned the supplier needs to produce a letter of good standing with the Compensation Commissioner. 21

SHE POLICY The Occupational Health and Safety Act, Act 85 of 1993, requires the employer to provide and maintain as far as reasonable and practical a work environment that is safe and without risk to the health of employees. Section 7 of the Act provides direction to employers concerning the health and safety policy of the organisation. A health and safety policy is a written statement of principles and goals embodying the company's commitment to workplace health and safety signed by the CEO. There are no hard and fast rules about what to include in a policy. The employer should create a policy that is suitable and sufficient in order to address the health and safety need of the company. 22

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24 Quality Requirements Presented by : MD Maunatlala SS: COHS

QUALITY REQUIREMENTS SECTION A: Quality Management System Requirements ISO (Ref QM 58 Clause 3.2) (Option 1) Valid certification of Quality Management System by an ISO accredited body as per the scope of works (Option 2) Objective evidence of a documented QMS that is not certified, but complies with ISO standards SECTION B: Evidence of QMS in operation (Tender Quality Requirements -Ref QM-58 Clause 3.2.1) 25

QUALITY REQUIREMENTS (Continued) SECTION C Programme Statement-PS (Ref QM-58 Clause & Refer to QM58 Annexure C) Contract Quality Plan (CQP) as per Scope of Works (Ref ISO / / 39-71) SECTION D is not applicable to this tender SECTION E: E.1 Annexure (A and B) is completed and signed. 26

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