Migrating IRs: From “Free” to “Fee” Margo Duncan, MLS Terra Bianchi Gullings, MLIS, CA.

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Presentation transcript:

Migrating IRs: From “Free” to “Fee” Margo Duncan, MLS Terra Bianchi Gullings, MLIS, CA

University of Texas at Tyler Founded in 1971 Joined UT System in 1979 Four year status in ,785 students – 6,381 undergraduate – 2,467 graduate 42 bachelor’s, 31 master’s, 4 doctoral degrees

Open source library ArchivesSpace (finding aids) CORAL (ERMS) Drupal (website) Koha (ILS) …DSpace

Why we changed Graduate school – Recruiting – Maps, maps, maps

✓ Institutional Repository ✓ Dublin Core metadata ✓ Multiple languages ✓ Administrative customization ✓ User-friendly submission ✓ Access options ✓ Full text searching ✓ Statistics ✓ Support DSpace & Digital Commons =

Differences Pricing DSpace: free puppy! DC: annual subscription Time DSpace: all day, every day DC: initial set up, low monitoring

Differences Control DSpace: all yours! DC: see vendor… Support DSpace: anyone out there? DC: phone/ From:

Differences Customization DSpace: figure it out DC: ask away! Preservation DSpace: Handle URLs DC: persistent until cancelled

Differences Access both through open web DC: Digital Commons Network User perspective DSpace: functional DC: fancy! Statistics DSpace: can be limited DC: detailed and robust

Timeline September— October Introductory webinars Deans’ Council November— December Sole-source justification Closed for the holidays January Contract signed February Design tour Site design March Demo site available Migration work April Finish migration Go live!

Structures ETD series General series

Migration Digital Commons Metadata fields

Batch Excel Upload DSpace Digital Commons

Policy and Workflows

Lessons learned Read documentation Ask questions Manage your expectations

Conclusion UT Tyler DSpace IR UT Tyler Digital Commons IRUT Tyler DSpace IRUT Tyler Digital Commons IR

Questions? Margo Duncan Terra Bianchi Gullings

References