1 ACCACIA Aerosol-Cloud Coupling And Climate Interactions in the Arctic Pre-Detachment Briefing - Logistics Mo Smith, FAAM 21st February 2013

2 What’s covered Schedule Transport Kiruna area Accommodation Airport Health & Safety What you need to bring

3 ACCACIA Schedule March 2013 Fri 01 - Deadline for road freight pack-up delivered to FAAM. Accurate manifests required and absolutely NO dangerous or hazardous goods Mon 04 - Road freight departs Cranfield Tue 12 - ACCACIA test flight at Cranfield Wed 13 –Post test-flight instrument rectification (& Thu-Fri) –Deadline for 146 pack-up to be delivered to FAAM Thu 14 & Fri pack-up, final aircraft preparations Mon 18 - Detachment Start: 146 departs for Kiruna Tue 19 –Welcome brief 0930 at Arctic Eden –Flight planning –Unpack and set up at airport & hotel Wed 20 onwards - Potential ACCACIA flights April 2013 Thu 04 - Pack-up Fri 05 - Detachment End: 146 departs for Cranfield

4 Flying Number of hours: ~68 Expected no. of flights: up to 6 round trips to Svalbard Triple flights:Yes Single flights:Yes Weekend working: Yes Early/Late flying: Yes –Daytime flights but transits may be early / late Night flying: No Flight Crew duty rest days: 1 in 7 and 2 consecutive in 14

5 Transport: To & from Kiruna Travel to Kiruna FAAM, DFL & Avalon via 146 Everyone else via airline Pack-up to & from Kiruna –Road freight –146 Return to Cranfield Mainly as outbound

6 Transport in Kiruna Hire cars / people carriers Vinter Hotel: Scientists & Instrument operators x 2 Arctic Eden: FAAM x 2, Scientists x 2 Kebne Hotel: DFL x 2, Avalon x 1 Bring your Driving Licence Parking All parking has plug-in power to keep engines from freezing –Hotels: Outdoor car parks –Airport: Car park 100m from hangar Remember to unplug before driving off!

7 Kiruna Environs Kiruna Airport The Mine

8 Accommodation: Hotel Locations Arctic Eden Mission Scientists & FAAM Flight Planning room (Etnam) Restaurants, shops and entertainment in this area Kebne Directflight & Avalon (some Eden guests move here March) Vinterpalatset Instrument Operators & Mission Scientists (some Eden guests move here March)

9 Accommodation: Hotel Info Hotel Arctic EdenKiruna Föraregatan Kiruna Sweden Tel: Fax: Hotel VinterpalatsetJärnvägsgatan 18, Kiruna Tel: Fax: Hotel KebneKonduktörsgatan Kiruna Sweden Tel: Fax:

10 Hotel Facilities Wi-fi (free) NO Tea/coffee in rooms Restaurant, bar Good gym (Arctic Eden) Sauna and sunbed in others Arctic Eden Meeting room - Flight planning - Science discussions - Data processing Notice board in each hotel with crew list, times etc.

11 Kiruna - Airport Security barriers Visitor car park Main Entrance 8km drive from hotels to airport ~100m walk from car park to Arctic Arena hangar Swipe access on car park gate and hangar Always carry your airport pass!

12 Kiruna - Airport Security barriers Visitor car park Main Entrance

13 Arena Arctica Hangar Layout

14 Working at Kiruna Airport 1 of 2 Pack-up Storage -In hangar, near or in conference room Refreshments -In the Terminal, 2 minute drive from hangar -Can arrange sandwiches delivered to hangar Refreshing -Toilets and washing machines in hangar Pre-flight -Inside the Arena Arctica hangar -Up to 4 hours (for AMS, York GC-MS & Core Chem) -Briefing in hangar conference room at T/O - 1 hour. All tools off by this time -Space limited in cabin for stowage of coats, bags etc. -Aircraft with all aboard towed out at T/O - 30 minutes -Help may be needed to move aircraft ground power cable as 146 pulled out Security -Airport Security passes issued on arrival -CCM cabin security sweep T/O - 45 minutes -Bring DFL pass and passport to fly!

15 Working at Kiruna Airport 2 of 2 Conform to normal airport security procedures (ie. no liquids, sharp instruments etc. if flying) Always carry Airport security pass DFL pass and Passport required to fly Outside –Engineers may be outside for up to 30 mins while fuel is topped up and engines started –Hi-viz jackets must be worn on the ramp (FAAM has some spares but bring your own if you have one) –Stay within the aircraft foot print –Be aware of F.O.D. do not drop rubbish. If you see any, pick it up and put in the F.O.D. bins Post flight –Be aware of other aircraft moving (i.e. if the beacon is on, stay on the 146 or stay on the walk way –The 146 will refuel before being moved back into hangar –Post flight will be 1 hour or as required

16 Longyearbyen (Svalbard) Airport Plan is to refuel only, not stay overnight However, be prepared Always bring overnight bag (put in hold) Svalbard is much colder than Kiruna (typically high -13C, low -20C) Hi-viz jackets must be worn outside

17 Comms and Costs Mobile Phones –Same system as UK (GSM 900 / 1800 MHz) –FAAM will provide a local SIM card and some phones (~20) –If you have an old dual band phone please bring it –Phones for keeping in contact at Kiruna and days out, NOT for phoning home –Skype phones available in conference rooms at hotel and airport Exchange rate –£1 = approx 10 Swedish Krona (SEK) Prices –Food at least half as much again as the UK to eat out –Supermarket prices not so bad –Wine and spirits more expensive by comparison (~double)

18 Health and Safety Precautions The main risk is the cold Stay indoors and travel by car where possible When outdoors keep skin covered It can be very slippy under foot, tread carefully and take your time Don’t go out alone. Let people know where you are going and when you expect to return Arctic clothing (trousers, jacket, boots, gloves, hat and balaclava) hired for all participants –1 set per person for daily use / keeping in car –20 survival sets stored on aircraft for emergency use only Low temperatures + add wind chill <0 C

19 What do I need to bring 1.Passport 2.Driving licence 3.DFL pass 4.Spare mobile phone handset 5.Hi-viz jacket 6.Travel kettle if you want tea/coffee in your room 7.Winter woollies

20 Any Questions?