Create Lists New Silver Features Create Lists Resources : staff/lists/index.html staff/lists/index.html staff/lists/index.html

Millennium Create Lists Features  “Dedupe” Records from a review file  New Boolean Operators: “Starts With” & “Ends With”  “Export Records” from Millennium to MS Excel (new in Release 2003)

Create Lists - Dedupe  #  Removes duplicates  Duplicate records may be created during the SORTING of a review file depending on the field used  Dedupe after SORTING if you see the record number increase in size

Let’s Try It In

NEW BOOLEAN OPERATORS “Starts With” and “Ends With”  # and #  Searches on data that appears at beginning or end of a field  Available in Millennium Create Lists Only  Examples:  Lib Has field of checkin STARTS WITH “Microfiche:”  Lib Has field of checkin ENDS WITH “(1990)”  Course name field of reserve STARTS WITH CSU NRS  Loc field of item STARTS WITH “ac”  502 field of bib STARTS WITH “Thesis”  Lib Has field of checkin ENDS WITH “.

Starts With is the ^ symbol Ends With is the $ symbol “keyboarders” enter characters; “mousers” double-click to see boolean options Checkin record example

New Operators NOT in Innopac

Exporting Records from Millennium Create Lists

# (New feature as of 2003) 1. FIND a review file 2. CREATE a list 3. SORT the list 4. LIST (print/ ) specific fields of a list 5. EXPORT specific fields of a list to Excel Export Instructions Export Instructions

Exporting Records from Millennium Create Lists EXPORTING THIS FIELD DATA: Title field (from BIB) Call Number field (from ITEM)

Let’s Try It In

Select fields to export (from which record type) Select fields to export (from which record type) -b t (b for bib, t for title) - b t (b for bib, t for title) - i 79 (i for item, 79 for LOC) - i 79 (i for item, 79 for LOC) Put in the order you want fields to display as columns Put in the order you want fields to display as columns - Left to right in Excel FIELD DELIMITER FIELD DELIMITER - Change to more unique ascii character like {, ~ or | REPEATED FIELD DELIMITER (e.g., Note or Lib Has field) REPEATED FIELD DELIMITER (e.g., Note or Lib Has field) - Set to NONE to have field data display together in one column column OUTPUT FILE OUTPUT FILE - Use BROWSE button to navigate to desktop - Make sure the file type is a text file (.txt)

Other Resources Guide to Exporting Records in Millennium Guide to Exporting Records in Millennium University of Washington Libraries. (from IUG Clearinghouse) Exporting Lists Viewlet Exporting Lists Viewlet University of Colorado at Boulder Libraries

Not So New in Admin | Settings Admin | Settings | Windows Choose the Single or Multiple Window mode

Set to single or multi-window mode Admin | Settings | Windows

Single window mode

Multi-window mode Browse window Record window

Benefit of multiple windows is the ease of comparing two similar records.

Tile vertically or horizontally Multi-window mode

thank you