FILM AND EVENT TARIFFS TOURISM, EVENTS AND ECONOMIC DEVELOPMENT 14 APRIL 2016

City Services provided during Filming and Events Venues Sports and Recreation – Halls – Beaches – Stadia – Sports Fields Strategic Assets Cape Town Stadium Cape Town Athletic Stadium Green point Urban Park TCT – My City Stations – Street Parking City Parks Property Management Services Safety & Security – Traffic – Metro Police – Disaster Management – Fire & Rescue – Law Enforcement Utilities – Water Services – Cleansing – Electricity EESP – Land-Use Management – Building Plan Approvals – Business Area Management – Outdoor Advertising 2 Go to Insert > Header & Footer > Enter presentation name into footer field

The Problem New tariffs were introduced during the 2015/2016 financial year The Film Industry was unaware and unhappy when presented with the tariffs There is discrepancy between published tariffs and quotations. There is no predictability in cost of services from one financial year to another Film and Event tariffs are very difficult to identify in the tariff schedules Descriptions used to identify tariffs do not make sense. 3 Go to Insert > Header & Footer > Enter presentation name into footer field

Extract from the Council Report RECOMMENDATIONS a)Council note that filming tariffs were approved for the 2015/16 financial year for the Sport, Recreation and Amenities department. b)Council note that all council departments that provide services to the film industry will meet to develop an agreed approach to film tariffs. c)Council note that a workshop will be held with the Film Industry where all council tariffs are presented to ensure that there is sufficient public participation for the 2016/2017 filming tariffs. d)Council note that the tariffs billed to film companies from 1 July to 11 December was R (for beaches). e)Council approve the suspension of the 2015/2016 filming tariffs for Sport, Recreation and Amenities for beaches and stadia, as per Annexure A from 1 February 2016 – 30 June Go to Insert > Header & Footer > Enter presentation name into footer field

DESIRED OUTCOME – As far as possible, to standardise terminology and approach to film and event tariffs – To correct incorrect 2016/17 tariff cards – To provide the Events and Film Industry with predictability – To understand better the cost of doing business (events and film) in the City of Cape Town – To be a competitive destination which delivers excellent service. 5 Preparation for 2015 – 2018 MTREF Workshop

Principles of the Tariff Review (Corporate Finance) Tariffs must be clearly defined There must be no opportunity for manipulation Reliance on discretion is strongly discouraged Rather have multiple tariffs with specific criteria Implementation must not be subjective Must be transparent and aligned to the five pillars 6 Go to Insert > Header & Footer > Enter presentation name into footer field

Principles of the Tariff Review Cost Recovery Film and Event Specific Rates Per hour rates Inclusions/Exclusions from the rate to be clearly identified Use of Film Categories as identified in the Film By-Law Confusing terminology/not aligned to Film By-Law to be removed Detailed rates per staffing level 7 Go to Insert > Header & Footer > Enter presentation name into footer field

Other relevant issues Delegations to consider cost reductions Deposit requirements – Refundable/non-refundable Administration fees – flat fee or % fees 8 Go to Insert > Header & Footer > Enter presentation name into footer field

Limitations Existing tariffs may not be increased during the public participation process, although they can be decreased. New tariffs can only be introduced during the 2017/18 budget process. Descriptors can be ammended 9 Go to Insert > Header & Footer > Enter presentation name into footer field

Example: Fire Services 2016/2017 Draft Schedule for Public Comment – No specific Film and Event Charges Revised submission below: 10 Go to Insert > Header & Footer > Enter presentation name into footer field This tariff will come into effect when an event is categorized as a medium risk or higher and a VOC is established. The amount indicated is for Sundays and Public Holidays. In accordance with the Community Safety Bylaw chapter 5 – Public Safety 6 FILM AND EVENT TARIFF 2015/16 VAT2016/17 Add VAT Rounding Formula Recalculat edR Yes/ NoR Recalculat ed Variance dueR excl. VATincl. VATexcl. VAT to rounding incl. VAT 6.1FirefighterPer HourNew y ManagerPer HourNew y Snr ManagerPer HourNew Certification of Venue for Event which is included in the Tariff of Charges 2.6 and 2.10 New In addition to the above tariffs:- a population certificate will be required and if necessary, a flammable substance certificate Fire FighterPer HourNew Manager New Snr ManagerPer HourNew

Thank You