Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller Address Register The Danish experience

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 2 An address register is a systematized collection of addresses: All street names etc. are represented in code structures to ensure unique-ness Example 1. Kochar Street Yervand, Hrachya, etc. (or in different cities!) Example 2. Kochar or Qochar (different spelling) What is an address register?

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 3 Why is –Statistics Denmark –Government bodies, regions, municipalities –The private sector pleased with the Danish Address Register? The answer is: 1) The address register is centrally managed and generally accepted by all users 2) The address register connects information data sources add value to each other it saves costs it drives digital public administration it reduces burden on businesses and households Address Register - Why?

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 4 Tax collection Carry out population censuses Carry out housing censuses What you need is to know where to get in touch with people! what to be taxed! And: where people live to count them correct how their living conditions are The background 1 The first step

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 5 Censuses regulary since 1787 and every fifth year from 1900 National population register established 1924 –each family with shared living had a register card –name, address (change of address), day of birth (day of dead), gender, etc. –sufficient information to write out poll cards (one of the most important purposes) National population register transformed to EDP 1968 (responsible: the municipalities) –rationalize –addresses systematized –contents dwelling register (all real dwellings, but also caravans if they are used as a dwelling) address register The background 2 Censuses

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 6 The address register in the national population register includes: –all roads all over Denmark also roads planned and roads where building is only in the planning phase The content is: municipality code road code (unambiguous within each municipality) road name (long 40 characters, short 20 characters) –if a continuous road has more than one name it has also to have more than one road code areas/districts –bounded by municipality code, road code, number of house and letter of house The background 3 Address register

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 7 Post-district –Includes information about postcode and postdistrict-name Election-district Church-district/parish-district School-district Social-district Urban renewal district Evacuation-district Etc. The background 4 Examples of areas/districts

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 8 Actually the address register and the connection to persons has made it possible to make geografic data processing without geografic codes (x,y coordinates) Used for population forecasts, various plannings etc. (Denmark as such, regions and municipalities) The addresses have been used by the private sector –Private enterprises might validate their customer register against the official addresses The background 5 Usage

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 9 Population and housing censuses are expensive and people are asked the same questions again and again –1970: 2 mill. Euro (~ 14 mill. Euro today) –date of birth, name, address etc. (already in the Central Person Register from 1968) –education, work etc. –all about the dwelling and building Use of informtion about dwellings and buildings –Housing census (every year – and up to date) –Building census (every year – and up to date) –Valuation of property – Tax assessment Coordinated by Register of Property (updated by the municipalities) Building and dwelling register 1

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 10 Building and dwelling register 2 Ejendom = Property Bygning = Building Bolig-/erhvervs- enhed = Dwelling/ business premises

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 11 Identification - building –Municipality code –Property number –Building number Identification – dwelling/business premises –municipality code –road code –number of house –letter of house –floor –site/door-number Building address equal one of the addresses for the dwelling/business premises without floor and site/door-number Building and dwelling register 3

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 12 Tax authorities and Customs authorities –Used to have separate registers and identification numbers from –Statistics Denmark used information about owner and addresses to make its own Statistical Business Register The Danish Commerce and Companies Agency –Had its own register and own identification number up to 1999 Central Administrative Business Register established 1999 –Units (Legal units and Local Kind of Activity Units) –Addresses – using the Address register in the national population register –Name –Kind of activity –Legal form –Owner identification if a person Central Administrative Business Register

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 13 Use of common identification numbers Data on persons and families Data on buildings and dwellings Data on businesses Personal identification number (PIN) Identification number of building and access address Identification number of enterprise and local unit Owner’s / resident’s PIN Address (code) Identification Number of enterprise and local unit Owner’s / employee’s PIN

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 14 1.Information on areas (lands) 2.Land registration map 3.Information on ownership and restrictions Land registry

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 15 Land registry

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 16 Links Cross Reference Register 1 The smallest units Address dwelling/business premises Building Estate Area for planning Property

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 17 Agreement about definitions (or how to make reference between the different units) Agreement about the geographical coding system –In Denmark coordinates are given to Addresses (without floor and site/door) –In Denmark a lot of work has been done to give coordinates to estates. Links Cross Reference Register 2 Property number Building number Address Estate number Plan

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 18 State Register of sales and tax assessments –the registration of the value of sales of properties gives information about the normally value of properties and is used to set the norm value Register of owners of wires, pipes and other similar constructions –The owners have to mark interest areas –Actors for digging such as contractors shall investigate the register and ask the owners where their constructions are placed with a view to avoiding damages Register of explanation –reasons why a tax assessment for a given property has to differ from the norm (it could be because it is very near a lovely forest or a noisy windmill) Etc. Other registers that use the address register

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 19 Register legal rights to real property Subdivision according to the Real Property Formation Act Planning according to the Planning law complex –urban and rural areas –environmental protection –industrial and commercial development –bus routes –schools and day-care centres Consideration of building and development application Collecting utility charges Observe rules –Building regulations –Plan laws Analysis Increased application 1 Public sector

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 20 Lawyers –for instance in disputes about properties –rectification of an agreement about sale of a house Banks and institutes granting mortgage credits Insurance companies Architects Building contractors Logistics planning Start a sales drive on the basic of bought statistics of for instance the level of education in different districts Analysis Increased application 2 Private sector

Armenia Action B th – 23 rd March 2012 Mrs Vibeke Skov Møller 21 Intensive communication between all interested parties (during the whole process of establishing and use) Agree on benefits (but do not forget the costs) Let one institution take the leadership –prepare strategy and plan –what will be most important –is any information already available (Codes for Marz, Region, Road, Building) –carry out test cases –agree on principles –agree on definitions How to start?