Event Planning 2013 Kanwa tho Lodge Leadership Development

10 Step Process 1.Identify type of event 2.Determine goals of event 3.Decide location, date, and time 4.Consider partnerships, sponsors, fund raising, etc. 5.Consider resources needed (money, food, etc.) 6.Program 7.Create event timeline 8.Public relations 9.Other (Decorations, music, clean up, etc.) 10.Have fun!

Identify Type of Event The Order of the Arrow has two main types of events: Banquet Conclave/Work Weekend Identifying the type of event is the first step to planning a successful event.

Determine Goals Determining the goals of the event will help in planning what activities, programs, and experiences to offer. Example: Conclave 1.Improve Council camps 2.Strengthen Brotherhood within the Order 3.Increase activity/participation 4.Fun fun fun

Decide Location, Date, Time Location Centrally located Easy to find Date Check dates of other Council activities Availability Time Reasonable hour

Partnerships/Sponsorships Teamwork! Consider sponsorships Your event will cost money. For truly unique experiences, outside funding is necessary. Identify roles/responsibilities

Consider Resources Every event requires resources. Food Money Supplies Use resources effectively Scout=Thrifty Sponsorships

Resources, cont. Food Consider cost (Thrifty) Add variety Vegetarians/vegans Allergies (I hate to be that guy, but…) Healthfulness

Resources, cont. Supplies Requirement for activities/programs Check, double check, triple check supplies Be prepared!

Program Plan activities according to your event’s goal(s). If it doesn’t pertain, don’t include it Consider: Amount attending Location Time Plan more than time allows

Create a Timeline Stay organized and on top of things Start events on time Stay on schedule! Better to be ahead and use an alternate activity than be behind, rushing to cram things in

Public Relations Advertise in a timely manner No one will come without due notice. Give enough information, including: Date/Time Location Activities Cost I love my sister Abbey

Other Other things to consider: Decorations Music/Atmosphere CLEAN UP Must have plan for clean up A Scout is clean Leave the place better than you found it

Have Fun Events should be fun! With enough work, dedication, and effort, any event will be a success!

Be Prepared