WSCA/WIC Breast Pumps and Related Accessories Webinar December 16, 2010

Introduction of Webinar Participants

Webinar Etiquette

Sourcing Team Members Doug Richins (WSCA) Melissa Cox (WA-Procurement Lead) Gwen Marshall (WA- WIC Program) Terri Johnson (AZ- Procurement) Christia Bridges-Jones (AZ- WIC Program) Anna Girk (CA- WIC Program) Tim Jenks (OR- Procurement) Bonnie Ranno (OR- WIC Program)

Rebid Process Began March 2010 Vendor product review May 2010 Solicitation released October 1, 2010 Pre-Bid Conference held October 20,2010 Solicitation closed November 4, 2010

Rebid Process Process compliant with Revised Code of Washington (RCW 43.19) Seven Bids Received Two Bids Non-Responsive Contracts Awarded to Three Bidders

Evaluation Criteria Pricing 65% Non-Cost Factors 35% –Company Experience (10%) –Customer Service (10%) –Contract Implementation (5%) –Value-Added Service Proposal (10%) Awards made to the two vendors receiving the highest overall point total and any vendors within 20% of the highest overall point total

Bid Tabulation BidderCost Points Non-Cost Points Totals Medela EvenFlo Hygeia # Hygeia # Limerick

Contract Overview Contract Awarded to three vendors: –Medela, EvenFlo (Ameda) and Hygeia Award Date - December 15, 2010 New Contract Start Date - January 18, 2011 Initial Term - January 18, 2011 through January 17, 2013 Maximum Contract Term - through January 17, 2017

What is On Contract? Multi-User Electric Double Breast Pumps Single-User Electric Double Breast Pumps One or Two-Handed Manual Pumps Reconditioned Multi-User Pumps Double Pump Kits Related Accessories (car chargers, battery adapters, milk collection bags, breast pads, specialty flanges)

New Contract Features Multiple Award gives WIC programs more options Vendors required to provide each state 100 free pump cleanings per year Fixed pricing for additional cleanings beyond the 100 free cleanings

New Pumps on Contract MedelaEvenflo/ Ameda Hygeia Multi-UserLactina SelectEliteEnjoye EPS Personal- Use WIC Personal Double Pump (one and two-phase available) Purely YoursEnriche Q

Contract Pricing * Savings calculated using lowest bid price submitted for each category. MedelaEvenflo/ Ameda HygeiaCurrent Contract % Savings* Multi-User$299.00$305.00$191.00*$ % Personal- Use $80.00*$81.99$92.00$87.008% Pump Kit$15.00*$16.50$17.90$ %

Vendor Contacts Medela, Inc. Bonnie Voigt Supervisor Government Contracts 1101 Corporate Drive McHenry, IL Phone: Fax:

Vendor Contacts Evenflo, Inc. Kevin Minchk 475 Half Day Road, Suite 200 Lincolnshire, IL Phone: Fax:

Vendor Contacts Hygeia II Medical Group Richard Weston President 1370 Decision Street, Suite C Vista, CA Phone: Fax:

Contract Information  act/w or act/w3-1999www.ga.wa.gov  Information available on websites after January 1, 2011  General Administration Contract Portal Page  Search for contract Info by entering Contract No  View Current Contract Information (CCI)  Original Solicitation Document  Contract Activity  Submit Contractor Feedback  Best-Buy Notification

Questions?

Next Steps Each participating state needs to execute a Participating Addendum with selected contractors Participating Addendum Process

Participating Addendums Through the Participating Addendum, states may: Select Contractors Include their own state administrative fee Include required (unique) terms and conditions Identify options for political subdivisions

Eligibility Process In all cases STATE CHIEF PROCUREMENT OFFICIAL will have the final say on who can and cannot participate within a state The WNCDT (WCSA/NASPO Cooperative Development Team) will contact State Chief Procurement Officials directly to start process (expect s from All 50 states and DC have executed the NASPO Cooperative MOA, and are eligible to use any WSCA or NASPO cooperative contract

Who Can Participate? Participation at different levels: State signs a Participating Addenda for entire state and its cooperative purchasing venture –Every legally eligible entity in the state can use State signs a Participating Addenda ONLY for non state entities –Every legally eligible entity that is not a STATE agency can use State does not sign a Participating Addenda –Every political subdivision PA within that state must be approved by the state chief procurement official Sometimes individually Sometimes by entity

Participation Process If you determine that you will not enter into a state-level participating addendum, the WNCDT would like to understand how you want to proceed if other governmental or potentially eligible entities want to participate, especially for non-profit entities (501(c)(3)) The WNCDT will process questions from potentially eligible entities for you, unless you tell us to do something else The following process will be used when other states or entities wish to participate

Details How do we get people signed up? 1. request from entity (can be through contract providers) as long as these details are included: contact individual’s name, full name of entity, phone number, address, physical address 2.WNCDT s state director and request authorization for participation 3.WNCDT s both contract providers and entity with authorization to proceed to complete the participating addendum 4.Entity completes contract provider’s draft participating addendum (from the WNCDT), negotiates, signs and forwards to contract providers point of contact [this can be done by scanning signed documents if permitted by the entity]

Details Continued How do we get people signed up? 5. Contract providers point of contact signs participating addendum and forwards to WNCDT at 6. WNCDT will annotate on participating addendum state authorization, create a PDF file of the participating addendum and the state authorization 7. WNCDT will forward copies of the PDF file to entity, contract providers point of contact and the entity *WSCA/NASPO Cooperative Development Team (Kate and Paul) will complete steps 6 and 7 in one working day

Then What? Participating addenda will be posted on NASPO and WSCA websites –This is done to provide easy, direct access for your agencies, political subdivisions and other entities eligible to participate under your authority Contract Providers can create and maintain state specific landing pages from their main contract landing page

Thank You For assistance please contact: –Kathryn Offerdahl, WSCA/NASPO Cooperative Development Analyst –Paul Stembler, WSCA/NASPO Cooperative Development Coordinator –We use to keep traffic about these contracts concentrated in one

Contract Administrator Melissa Cox State of Washington Department of General Administration th Ave SW, Room 201, GA Bldg Olympia WA (office) (fax) Washington State Contract No