University of Akron GOBI Workflow Julia Gammon

Selectors: GOBI Select Workflow 1 Selectors chose title for purchase –Search in local catalog –Search in OhioLINK catalog –Search in GOBI Select title in GOBI –Place record in folder or cart –Export record –Apply template –Assign fund code –Save record –Submit record to GOBI Export file

Acquisitions: GOBI Export Workflow 2 Acquisitions (all automatic) –Pick up GOBI export file –Load record into INNOPAC (III) –III automatically checks for dups –Brief bib records automatically created in III –Order records are created in III –Examine file for possible dups and delete –Send file to YBP electronically

Acquisitions YBP/OCLC PromptCat Workflow 3 YBP receives III orders via electronic ordering interface YBP creates book pick list & begins physical processing YPB sends electronic order manifest to OCLC to locate cataloging records OCLC puts bib records on OCLC FTP server for pick up by library OCLC FTPs call no. info to YBP for printing labels YBP attached call no. labels YBP packs books for shipment

Acquisitions GOBI Workflow: Receiving 4 Unpack books Send exceptions and bypass fund books to Cataloging Pick up electronic PromptCat file from OCLC Load bib with item and invoice info into III (Existing brief bibs are overlay with OCLC full cataloging record.) Pay invoice electronically. Verify that PromptCat bib record matches book

Advantages Selectors in control of orders Selectors more aware of what’s on order No pre-order searching in technical services Electronic ordering and automatic dup checking saves time Order tracking simplified Ability to “order” through approval plan