GSA Federal Acquisition Service Office of Motor Vehicle Management Last Updated 12/28/2010

AutoChoice Benefits to using GSA Automotive’s Online Vehicle Ordering Program Configure vehicles and choose equipment options View side by side comparisons of vehicle models from manufacturers Calculate actual vehicle prices for configured vehicles that include GSA’s 1% surcharge Permits various levels of usage, such as supervisor and group usage. Submit your vehicle orders online Check vehicle order status online Prices below manufacturer’s MSRP View miles per gallon fuel ratings Select a dealership Select vehicle colors View vehicle manufacturers past performance Link to the NHTSA's website to view crash test ratings Professional contracting teams Professional engineering services including technical assistance and vehicle design services Dedicated Customer Support team

GSA Federal Acquisition Service Office of Motor Vehicle Management GSA Automotive is the purchasing arm of GSA's Office of Motor Vehicle Management. Leverages the government's buying power to purchase more than $1 billion in vehicles and automotive products annually at significant savings for customer agencies. AutoChoice is for Federal Government Agencies and Other Eligible Users only. More information regarding eligible Users is available in the GSA Order ADM EGSA Order ADM E

Who is Eligible to Use GSA Sources and Services?

AutoChoice Ordering Requirements Must be authorized by your Agency to order vehicles through AutoChoice –All requests must be made in writing to the GSA Federal Acquisition Service Office of Motor Vehicle Management via –If you register under the wrong Agency/Bureau Code, AutoChoice will not allow you to submit orders using your Activity Address Code (AAC). Must Provide Billing and Shipping Information using FEDSTRIP –Requests for BOAC, DoDAAC, or Activity Address Code (AAC) are firmly controlled, and can only be forwarded by the designated ordering official from your Agency. To apply for a AAC/DoDAAC, select “Customer Assistance” from to look for your point-of-contact; or Call GSA Advantage Hotline

AutoChoice Authorization Levels AutoChoice is set up with authorization levels to allow organizations to establish user “rights” to the various program modules. Centralized Agencies - All orders for a bureau/field office are sent to GSA through a centralized point of contact, (such as a Headquarters purchasing office). Call CARS to find your agency’s ordering office contact. Decentralized Agencies – Have authority to place orders directly to GSA. User Authorization Levels Check Status of Ordered Vehicle View and Compare Prices Pending Orders View/Edit Pending Orders View, Edit and Approve Orders Send Orders to GSA Administer Users and Authorization Levels Level 1 – For Vendors.XX Level 2 – Default for Agencies. XXXX Level 3 – Access to view all agency orders with no procurement authority. XXXXX Supervisor** - Procurement authority to place orders. XXXXXXX Group Admin. – Designated ordering point of contact for agency. Not required. XXXXXXX **Supervisory authorization can be obtained by sending an to

Types of Vehicle Buying Programs and Related Products we Offered AutoChoice (ww.autochoice.gsa.gov) Alternative fuel vehicles (AFV’s) Ambulances Buses Light trucks (Includes Pickup trucks, SUV’s and Vans) Medium and heavy trucks Sedans Station wagons Wreckers and carriers MAS - Schedules: Aerial devices and digger derricks Construction and road maintenance equipment Firetrucks Low speed vehicles Remanufactured engines Tankers Tires Trailers Trash collectors and recycling equipment Vehicle accessories and equipment Vehicle leasing Express Desk: For Urgent and Compelling Vehicle Requirements

Click the button to begin using AutoChoice Registered User New User

Fill out User Registration Form Fields with asterisks are required You establish your own User Name and Password Passwords must be 8 digits alpha and numeric Click New User Registration

My Profile – Once you have created a user id and password for AutoChoice, you can update your profile. Click on the “My Profile” link and update your data. Make sure that your and telephone number are up-to-date.

Main Page

Vehicle Selection Select Vehicle Type Select Specific Standard Item

Easily Click Between Tabs while Selecting Options and Models

View Vehicle Specifications Side by side comparison of GSA minimum standards and vendor offerings

Select Optional Equipment Select optional equipment to add to base vehicle

Price Comparison Total price per vehicle includes options and GSA surcharge Cost break-down Make selection

Look for AFV logo to identify which vehicles are alternative fuel vehicles: AutoChoice Identifying AFV Vehicles from Price Comparison

Other Information For flex fuel vehicles, the mileage information for the alternative fuel may be found under the Other Features tab.

Review Select colors Continue

Completing your vehicle order – Complete all required (*) fields Type in a number, assigned by your ordering agency. 2.Requisition number 2a. Type in the Activity Address Code (AAC) assigned to your ordering agency. Call for your agency’s AAC or DoDAAC number. 2b. The Julian Date, AutoChoice will calculate this for you. 2c. Serial Number – This field must contain 4 digits and should be assigned by your ordering agency. 3.Signal Code – Contact (703) 605-CARS(2277) to obtain signal code. 4.Supplementary Address – Optional. 5.Fund Code – Should be obtained from your budge/finance office. 6.Additional Funds – Required for any orders with additional requirements (AREQ). 7.Shipment Location – Choose Domestic or Export. 8.Contact Person – Enter the order contact person. 9.Phone Number – Phone number of the order contact Person. 10.Utilizing this function will prioritize your orders as low, medium, or high. This function is optional and is for customer internal use only. 11.Treasury Account Symbol: Clicking the ‘TAS” button will bring you to the Treasury’s Financial Manual. Please select appropriate account symbol a2b2c

Completing your vehicle order (continued) – Delivery address: All vehicles are delivered to a nearby courtesy dealership. If consignee delivery (option code CNS) is chosen, the vehicle will be delivered to the delivery address you fill in. Dealership: To choose a dealership, click on the “Find Dealership” button. Choose the dealership closest to your location from a pull down menu in the pop up window. The chosen dealership info will populate the “dealership” block. If you leave the dealership block blank, the vendor will choose the dealership your vehicle will be delivered to based on your zip code. Add to Pending Orders: After you have completed all of the required fields, click on “Add to Pending Orders.”

Upload files for AREQs Load multiple files – 4 mb max Various file types – PDF, Word, Text, Excel, etc.

Pending Orders 1. Edit Orders 2. Delete Orders 3. View Orders 4. Copy Orders 5. Add Remarks to Orders 6. Submit Orders to GSA AutoChoice has 4 User Authority levels Level 1 – View pricing only. No access to the Pending Orders. Cannot submit orders to GSA. Level 2– Default level– Place orders in the Pending Orders. View/Edit orders that you placed in Pending Orders. Cannot submit orders to GSA. Level 3– Place orders in the Pending Orders. View/Edit orders for your entire Region or Bureau. Cannot submit orders to GSA Supervisor—Place orders in the Pending Orders. View/Edit orders for entire Region or Bureau. Submit orders to GSA.

Important Information Before Finalizing Your Orders Submission of Orders constitutes an obligation of funds to GSA. If funds are not available you will be in violation of the Anti-Deficiency Act. Please ensure your order is correct before submitting. Because once submitted, the orders go directly to the vendors and changes cannot be made.

Important Information After you Place Orders GSA pays vendor when vehicle is shipped and then bills customers Activity Address Code (AAC) or DoDDAC. Customer responsible for obtaining Tags. Customer will receive an AutoChoice Order Acknowledgment by .

Order Received by GSA – Acknowledgement

Estimated Shipment Times * *Shipment times may vary, depending upon options, delivery, and type of vehicle. depending upon options, delivery, and type of vehicle. Ambulances 150 to 245 days Buses 180 days Light Trucks / Sedans 90 days ARO Light Trucks w/Vocational Bodies 150 – 245 days (Depending on optional equipment) Medium & Heavy 150 – 225 days Wreckers days

To print additional copies of your MVDO:  Click on the “MVDO” located on the left Main Men bar.  Enter the date range in the "Order Date" box.  Select Case Number or Agency Order Number, or Requisition Number and type the number in the from and to blanks.  Click on “Submit Query” to view the order.  Print the MVDO by clicking on “File” and “Print” from your browser’s toolbar. Motor Vehicle Delivery Orders (MVDO) An MVDO is the final vehicle order sent to the vendor. Once your vehicle order has been sent to the vendor, an MVDO will be ed or faxed to the addresses listed in the requisitioner and delivery blocks of your vehicle order.

Checking Vehicle Status - You can check the status of your vehicle orders. From the AutoChoice home page, click on the “Order Status” button. Search for your order in one of the following ways: 1. By Case Number Only. Only enter the last five digits. Case number is on the order acknowledgement you received by from GSA. 2. By Requisition Number (14 digit) 3. By your Agency Order Number (enter spaces and dashes as on the original order) 4. By your Vehicle Identification Number (VIN) – can enter partial vin number. What are the delivery procedures?

Status information is received from the vendors and is updated weekly. Shipment/delivery information will be shown in the status column. You will be advised of your vehicle status. Checking Vehicle Status

Order Duplicate Certificate of Origin. Correct Address. will be sent to vendor and address on user account. Order Duplicate COVs

Reports Build Report – design reports based on your agency’s requirements Filter Reuse – ability to save one or more report layout Limited Access – Customers must have supervisory rights

Click here for current AFV Buying Guide Alternative Fuel Vehicles– Finding Information on Alternative Fuel Vehicles for Current Year

Information at Your Fingertips

Vehicle Publications – Finding Information on Alternative Fuel Vehicles for Previous Years Previous AFV Buying Guides

GSA Automotive’s Mailing List

More Information CUSTOMER SUPPORT: CARS (2277) VEHICLE BUYING: OTHER LINKS: GSA's vehicle ordering program: Eligibility: Leasing: Used government vehicles: Federal Vehicle Standards: GSA’sproducts and services: GSA contract award information:

For Assistance Contact GSA Automotive Customer CARE at CARS (2277) or send an to Visit our websites at: