House Bill 2504 Tutorial Uploading Instructor’s Syllabus and Calendars via Multiple DMS Laredo Community College

Logging into LCC’s CMS Visit Click on the “login” button for a logon window to appear Provide your credentials on the logon screen Click on the “login” button

1. Visit 2. Click the “login” button 3. Type your CMS credentials 4. Click the “login” button

Accessing the instructional area Verify that the “login” button on the main page becomes “logout” Click on the “Workarea” button Expand folder tree until you reach your instructional department

1. Click on the “Workarea” Button 2. Expand the folder tree until you reach your instructional department.

Adding Syllabi Preparing the instructor’s syllabi Converting the instructor’s syllabi to PDF Uploading the instructor’s syllabi Checking the instructor’s syllabi on the website

2. Click on the semester folder where you want to upload your instructor’s syllabi 3. Click on the “Add Assets“ icon. 1. Click on the “faculty” folder and expand it until you reach the semester folder where you want to upload your instructor’s syllabi

Follow this workaround whether your have MS-Office (2003 – 2007) or MS- Office This only works on Internet Explorer. Your configuration should read like this link. If it reads “Switch Office version(Office 2010 selected)” then click on that link to change to Office 2003/2007, even if you have Office 2010.

1. Click on the “Multiple DMS Documents” button 2. Browse for your instructor’s syllabus on your computer. Be sure that the syllabus is in PDF and the syllabus has the “CourseNumber-Item-Semester-InstructorLast, InstructorFirst.pdf” file naming convention. 3. Click on individual files to upload or on the top checkbox to check all files Example of document file name:  COSC 1301-Syllabus-Summer I 2013-Hernandez, Alma.pdf 4. Click the “Upload” button

1. Click on the “Yes” button to upload your instructor’s syllabus. In this example I’m uploading 51. I would recommend to upload no more than 30 at a time. Ektron recommends no more than 100 but I think that’s too many at a time.

The Workarea might seem like it froze, but just leave it alone. The upload is taking place on the background. My upload time for 51 files was 59 seconds.

After the upload is complete you will see your instructor’s syllabus listed under the corresponding semester folder. We are now ready to see the instructor’s syllabus from

Accessing your instructor’s syllabus via a 3-click process as per the House Bill 2504 law.

1. Open another tab 2. Visit 3. Click on the “Instruction” button

1. Click on the “Syllabus Information” link

Click on your instructional department to access the syllabus bank for all your instructors in your instructional department.

2. Depending on your browser settings, the syllabus might open on your browser or ask you to open it with a PDF reader or save the file on your computer. 1. Click on the course number to open the syllabus in PDF

Accessing your instructor’s syllabus via the instructional department web page.

1. Open another tab 2. Visit 3. Click on the “Instruction” button

1. Click on your instructional division link

1. Click on your instructional department link

1. Click on the “Syllabi” link

2. Click on the course number to open the syllabus in PDF 3. Depending on your browser settings, the syllabus might open on your browser or ask you to open it with a PDF reader or save the file on your computer. 1. Click on your instructor’s folder and expand it until you reach the semester folder where you want to download your instructor’s syllabus