Change margins. 1 Preview a document. 2 Change paper size and orientation. 3 Print envelopes and labels. 4 Choose print options. 5 2

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 Margins are the spaces between the edges of the text and the edges of the paper  Word’s default margin settings are ONE inch for the top, bottom, left, and right margins  A Standard-size sheet of paper measures 8.5 x 11 inches  The actual text area (workspace) for standard-size paper is 6.5 by 9 inches 4

5 Exercise 8-1 Figure 8-1

 Choose a preset margin setting from the Margin command list (Page Layout Tab)  Change margins using the Page Setup dialog box  Change margins by dragging the horizontal and vertical rulers in Print Layout view  Change margins when previewing the document using the Print tab (File, Print)  Reveal Formatting Task Pane – Shift + F1 (Click Section & Margins) 6

7 Exercise 8-2 Figure 8-4 To open the Page Setup dialog box: Click the Page Layout tab, click the launcher button

8 Exercise 8-1 Figure 8-3 Preview box

 Changing margins for selected text creates a new section  A section is a portion of a document that has its own formatting  Section breaks indicate the beginning and end of a section  The document view determines the appearance of page and section breaks  The status bar (bottom of your screen) displays section numbers and page numbers  Position the insertion point to format a section 9

10 Exercise 8-2 Figure 8-5 STATUS BAR The STATUS BAR at the bottom of your screen displays page number(s) and section number(s).

 To change document views: – Click the View tab – Click a View Button on the Status Bar 11 Exercise 8-4 Reading Mode Print Layout Web Layout View Tab Buttons Status Bar View Buttons (Bottom right-hand side)

Exercise Figure 8-7 Shaded areas represent margins Top margin boundary

13 Exercise 8-4 Figure 8-8 Press and hold the ALT key while dragging to show ruler measurements

 Pages with printing on both sides of the paper and bound like a book  Mirror margins are inside and outside margins on facing pages  Gutter margins add extra space to the inside or top margins to allow for binding  Display the Page Setup dialog box to create facing pages 14

15 Exercise 8-5 Figure 8-9

16 Figure 8-10 Exercise 8-5

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 TWO reasons to Print Preview: 1.To check the format and appearance of a document 2.To SAVE paper, toner and ink 3.To see if you added a header to your work  The Print Tab displays entire pages of a document in a reduced size – View multiple pages, adjust margins, and change page orientation 18

 To Preview a document: – Click the File tab, and click the Print command – Press Alt + Ctrl + (the letter “ ”) – Press Ctrl + F2 19

20 Exercise 8-6 Figure 8-11 Change margins using the Print tab. Zoom level

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 Default page ORIENTATION is portrait – Portrait page is taller than it is wide – Landscape page is wider than it is tall  You can apply page orientation changes to a section of a document or the entire document  Ways to change paper size and orientation: – Page Layout tab – Page Setup dialog box – Print tab 22

23 Exercise 8-8 Figure 8-12 Portrait Landscape

24 Exercise 8-8

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Mailings Tab  Create envelopes by clicking the Mailings Tab and clicking the Envelopes button  Envelopes can be saved with the document for future printing  Envelopes appear as a separate section or a (separate page) at the beginning of the document  Key Delivery Address information or select an address or verify that the address that appears automatically is correct  Key your Return Address information  Envelope Options include envelope size and font attributes 26

27 Exercise 8-9 Figure 8-13

28 Exercise 8-10 Figure 8-14

 Create labels by clicking the Mailings tab and clicking the Labels button  Print a single label or a full page of the same label  Click the Options button to select a label size and format  Change the font and other character formatting after a label appears in the document window 29

30 Exercise 8-11

31 Exercise 8-11 Figure 8-15

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 When you click the print button on the Print tab, Word prints the entire document – If you click the arrow beside the Print All Pages you can choose to print part of it  You can also select OTHER print options: – Print a multiple page document on ONE sheet of paper (2, 4, 6, 8, 16 pages per sheet) – Collating copies—default – Print on both sides of the paper 33

34 Exercise 8-12 Figure 8-16

35 Table 8-1 Insert a Table 2 x 12, page 257