BMS4667 Laboratory Leadership and Management Dr. David Ricketts

MSc/PgDip Biomedical Science

Postgraduate Course Feedback Lesson 3: Managing a project

Learning outcomes Understand the factors to consider Understand the term PRINCE2 Be able to plan a project

What do you need to do? Discuss

Project outcomes Planning Organising Motivating Controlling Achieving

Project management tools The traditional approach PRINCE2 PRISM Critical chain project management Lean Six Sigma project management Agile Benefits realisation

The traditional approach diagram from Alphamu57Alphamu57

Phases of this approach initiation planning and design execution and construction monitoring and controlling systems completion Steps 2-4 can be gone through several times as the project develops

PRINCE2 PRojects IN Controlled Environments 2 This methodology was devised for UK government project management

Prince2 the chart

7 principles, many courses!! Continued business justification Learn from experience Define roles and responsibilities Manage by stages Manage by exceptions Focus on products Tailor to suit the project enviroment

7 Themes Business case Organisation Quality Plans Risk Change Progress Why is quality theme number 3 should it not be theme number 1- why do I care?

Seven processes Starting a project Initiating a project Directing a project Controlling a stage Managing stage boundaries Managing product delivery Closing a project

Starting a project Appoint project team Approve business case Scope the plan Develop a brief for the project

Initiate the project Refine the business case Assess risk Set up project controls Define the project initiation document

Directing the project This activity is around governance of the project Authorisation of stage plans Authorisation of changes to stage plans Direction if required Authorisation of closing the project

Controlling a stage This is were the real work begins This looks at assessing the stage Providing a feedback loop including escalation and reporting There is a lot of data capture in this part of the project which will including receiving the final stage sign off The role of the controller is to keep the project stage from drifting

Managing stage boundaries This stage looks reassure the project board that the stage is on track Any revisions to the project stage is recorded at this point as well as feeding back any lessons learnt that can be used in other stages Entries to the risk log are also filled as part of this process They will also produce and end of stage report to be signed off

Managing project delivery This is looking at work being done as part of the stage being authorised and agreed That the outcomes from the stages are within design tolerance Timescales and costs are met People in the project are aware of what is expected from them

Closing a project Decommissioning Evaluation Follow up projects as a result of the output

Prism Project integrating sustainable methods Developed by GPM global This takes into consideration long term impacts of the project Used by the UN for project planning

Prism as defined on wiki SMP - Sustainability Management Plan EIA - Environmental Impact Analysis P5 - The impacts of Processes and Products to the Triple Bottom Line approach EMS Leveling - Aligning project deliverables with Environmental impacts I2I - Inception to Incineration - Impact of the entirety of the project

Critical chain project management This is derived form the theory of constraints process module It looks at ensuring resources are available to manage the project on a 50% used early 50% used late ratio for delivery It monitors the project by measuring the consumption of resources as an indicator for progress It uses the concept of buffers to allow smooth progress of the project

Lean Six Sigma This will be covered later in the course The project streams look to remove waste-Lean Remove variation- Six Sigma DMAIC is the acronym used for Six Sigma The outcomes are focused to the needs of the customer as opposed to the needs of the business

Agile Designed for small or complex projects Designed to allow for a fast project Requires supplier and customer input Looks to inspect and adapt throughout the project

Agile summarised from adappt.co.uk

Benefits realisation This methodology is used to steer a project back towards its designated end goal The project mapping is targeted at achieving the end result Its asks the question “why are we doing this” at each milestone to ensure focus is maintained. It looks to plan and gather resources for the project and for the roll out It also looks post project to see if they implementation has demonstrated a benefit to the customer

Review Which method would you use?

Questions Thank you