EVENT PLANNING Plan for Success. CREATE EVENT PLANNER Purpose—fundraiser/ social/ conference/ Event Committee? (enough support?) When: Date/Time/Location.

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Presentation transcript:

EVENT PLANNING Plan for Success

CREATE EVENT PLANNER Purpose—fundraiser/ social/ conference/ Event Committee? (enough support?) When: Date/Time/Location / How many?—open/ invitation Theme? Funding: How much & sources: NA funds/ RCONA /sponsors

ID Key Tasks for Event Register: NNO—RCONA Proc. / NATW & City Application: RCONA /City & Parks Permission: School or other facilities Advertising: Media—how wide? Prepare your own forms / posters/ flyers Volunteers: set-up/event/closing

Food Needs Food: Vendors/ BBQ/ Pot Luck Menu items: hamburgers/ pasta Shopping items: list & compare $ ahead Shopping day: who & when Storage: who has room & can can transport

Entertainment Entertainment: Guest Speakers/ choir/dancing/movies/ kids carnival games/ bounce houses Prizes: type (fundraising / games); source (donations / Dollar Tree/ Music: live—bands/choir / recorded Equipment: mics & sound system

Tasks per Event type Garage Sale: sign-ups/house list/map SITP: Santa! Train! Entertainment! MITP: Selection / Parks/ coordinate w/City Volunteer Schedule: even distribution

After-Event- Update Planner What worked—suggestions to improve How much used—leftovers Event Financial Report—show all receipts/ expenditures/ donations Submit Reimbursement Certificates & Thank You’s