PowerPoint Presentations A guide for what you should, and should not do in powerpoint, and why.

Using PowerPoint 1.What not to do in PowerPoint – Common formatting mistakes that drive your audience MAD! 2.Tips for using PowerPoint effectively 2

Using PowerPoint Lets you tell a story using your own voice – Literally 3 PowerPoint is a tool Must use tools properly

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5 “Most PowerPoints resemble depressants and narcotics.” Cliff Atkinson

Things to Consider Colors Text Image Use Animation Use Content 6

Colors Color are visible light moving I different wavelengths – Excite cone cells on the retina in different ways – Creating visible colors 7

Complementary Colors Choosing an appropriate color theme is very important. – Avoid Complementary Colors 8

Color Pallets in PowerPoint: Light Background High Contrast - for the best contrast use either: – A light background (other than white) with dark lettering. – Or a dark background with light lettering Dark Backgrounds tend to be more versatile – Working well in both light and dark settings – In dark rooms light backgrounds put more strain on the eye. 9

Color Pallets in PowerPoint: Dark Background High Contrast - for the best contrast use either: – A light background (other than white) with dark lettering. – Or a dark background with light lettering Dark Backgrounds tend to be more versatile – Working well in both light and dark settings – In dark rooms light backgrounds put more strain on the eye. 10

Color Pallets in PowerPoint: White Background High Contrast - for the best contrast use either: – A light background (other than white) with dark lettering. – Or a dark background with light lettering Dark Backgrounds tend to be more versatile – Working well in both light and dark settings – In dark rooms light backgrounds put more strain on the eye. 11

Color Pallets in PowerPoint: Printed Background Image or pattern backgrounds – Be careful with textured backgrounds as they can wash out, and take focus away from text. 12

Color Pallets in PowerPoint: Printed Background Image or pattern backgrounds – Be careful with textured backgrounds as they can wash out, and take focus away from text. 13

Color Pallets in PowerPoint: Printed Background Image or pattern backgrounds – Be careful with textured backgrounds as they can wash out, and take focus away from text. 14

Complementary Colors 15

Shields on Warning this may hurt your eyes! 16

Avoid Complementary colors This hurts everyone’s eyes Makes things very hard to read If anyone is color blind might be unable to read this. – In fact reading this may make you go blind!!! 17

Choosing a Color Pallet PowerPoint has lots of pre-loaded options – Called Themes PowerPoint themes include more than just whole presentation themes – Color themes – Font themes 18

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Rules about Text Title should accurately describes the topic of that slide – Likewise your points should match the slide title Bullet point should be short and sweet – Limit the number of points per slide – If you have too much info…use multiple slides Be sure to leave enough space between the edge of your slide and your text If text run too close to the edge, you will not know that the only thing you can bribe Dr. Golub with is

What not to do…. If text is too small it strains the readers eye 21 Ph.D. Comics, Jorge Cham To much text! Your audience ends up reading the slide, not listening to you. – Stick to phrases, not full sentences – As much as possible

Fire Starters Harry Truman, Doris Day, Red China, Johnnie Ray, South Pacific, Walter Winchell, Joe DiMaggio Joe McCarthy, Richard Nixon, Studebaker, television, North Korea, South Korea, Marilyn Monroe Rosenbergs, H-Bomb, Sugar Ray, Panmunjom Brando, "The King and I", and "The Catcher in the Rye” Eisenhower, vaccine, England's got a new queen Marciano, Liberace, Santayana goodbye We didn't start the fire, It was always burning, Since the world's been turning. We didn't start the fire, No we didn't light it, But we tried to fight it Josef Stalin, Malenkov, Nasser and Prokofiev Rockefeller, Campanella, Communist Bloc Roy Cohn, Juan Peron, Toscanini, DacronDien Bien Phu Falls, Rock Around the Clock Einstein, James Dean, Brooklyn's got a winning team, Davy Crockett, Peter Pan, Elvis Presley, Disneyland Bardot, Budapest, Alabama, Khrushchev, Princess Grace, Peyton Place, Trouble in the Suez We didn't start the fire, It was always burning, Since the world's been turning. We didn't start the fire, No we didn't light it, But we tried to fight it Little Rock, Pasternak, Mickey Mantle, Kerouac, Sputnik, Chou En-Lai, Bridge On The River Kwai Lebanon, Charles de Gaulle, California Baseball, Starkwether, Homicide, Children of Thalidomide Buddy Holly, Ben Hur, Space Monkey, Mafia, Hula Hoops, Castro, Edsel is a no-go U2, Syngman Rhee, payola and Kenned, Chubby Checker, Psycho, Belgians in the Congo We didn't start the fire, It was always burning, Since the world's been turning. We didn't start the fire, No we didn't light it, But we tried to fight it Hemingway, Eichmann, Stranger in a Strange Land,Dylan, Berlin, Bay of Pigs invasion Lawrence of Arabia, British Beatlemania, Ole Miss, John Glenn, Liston beats Patterson Pope Paul, Malcolm X, British Politician sexJ.F.K. blown away, what else do I have to say We didn't start the fire, It was always burning, Since the world's been turning. We didn't start the fire, No we didn't light it, But we tried to fight it Birth control, Ho Chi Minh, Richard Nixon back again, Moonshot, Woodstock, Watergate, punk rock Begin, Reagan, Palestine, Terror on the airline, Ayatollah's in Iran, Russians in Afghanistan Wheel of Fortune, Sally Ride, heavy metal, suicide, Foreign debts, homeless Vets, AIDS, Crack, Bernie Goetz Hypodermics on the shores, China's under martial lawRock and Roller cola wars, I can't take it anymore We didn't start the fire, It was always burning, since the world's been turning. We didn't start the fire, But when we are gone, It will still burn on, and on, and on, and on... 22

Spelling Spelling matters – Mistakes happen – Lots of mistakes looks sloppy – Detracts from the point you are trying to make Poeple spned to mcuh time tyring to fgirue out what you are talking abuot 23

– Text that runs in front of, or being images looks sloppy Images Adequately block space between images and text Do not place text over images, it is hard to read – Similar to textured backgrounds – Hard to read – Detract from your point Another example of what not to do. 24

Images If using figures Be sure labels are legible Use arrows or labels to highlight parts of the image 25

Diagrams and figures Useful in demonstrating a mechanism or principle 26 Make sure they are not to complicated – And clearly labeled Always be sure to explain figures in your presentation

Sometimes a full page image is best – Remember Picture = 1000 words 27

Figure - Too SMALL! 28

Much Better! 29

Tallest Mountain – Mt. Fuji 30

Animated figures Animated figures can demonstrate principles efficiently Remember to explain Sculpin fed embryos Goldfish fed invertebrates 31

Animated figures Animated figures can demonstrate principles efficiently Remember to explain Stickleback embryos 32

Why animations can be bad – Now that’s badly drawn comic who knew how to dance No one is reading this, you are all mesmerized by the Macharana dancing thing –What the heck is this thing anyways, I think it pasta. He’s no dancing banana from the Peanut Butter Jelly Time video 33

Why animations can be bad – Now that’s badly drawn comic who knew how to dance No one is reading this, you are all mesmerized by the Macharana dancing thing –What the heck is this thing anyways, I think it pasta. He’s no dancing banana from the Peanut Butter Jelly Time video 34

Slide Animation Moving text can liven up your presentation, and help retain attention Avoid sound effect animation. –I–It will drive your audience (INCLUDING ME) crazy!!! –It is annoying and distracting –Same rule can be applied to images as well However, avoid over the top word art, slide & word transitions: 35

Choosing your Animations wisely Subtle – Dissolve – Appear – Fly in Moderate – Checker – Wipe Extreme – Spinner – Bounce – Drop 36

Choosing your Animations wisely Entrance Emphasis Exit 37

Slide Animation Stick to simple animations such as: “Dissolve” & “Appear” Slide animations as well should be kept simple and to a minimum. 38

Slide Animation Only use line-by-line animation if it complements your presentation style, otherwise have all text travel together. Do not feel you need to use animations, while they do add to a presentation they can detract if not use properly. 39

Limit your slides content Two “perceptual units” max – One Sentence Each Connect Images and text – Associative Recollection Clear Transitions PowerPoint is a Story Board (Script) 40

Women in the Science Only 15% of Ph.D.’s awarded each year are to females Females make up 40% of the workforce in Science Industry – Biotech – Pharmaceutical Research – Government 41 The Guardian – OCCAM’s Corner September 25, 2012

Women in the Science Only 15% of Ph.D.’s awarded each year are to females Females make up 40% of the workforce in Science Industry – Biotech – Pharmaceutical Research – Government 42 Unit 2 Unit 1 The Guardian – OCCAM’s Corner September 25, 2012

Science Industry Workers 43 The Guardian – OCCAM’s Corner September 25, 2012

44 Women 15% Men 85% The Guardian – OCCAM’s Corner. September 25, 2012

40% of the Science Industry Workforce are Female 45 The Guardian – OCCAM’s Corner. September 25, 2012

2. Using PowerPoint effectively

Presentations Giving a research presentation is different than a class lecture You are telling a story – Limit your material to the time allotted Know your audience – Changes the amount of background info – Detail of background info – Use of Jargon and terminology 47

The Script Some people prefer to plan out EVERY WORD they are going to say – Sounds forced and boring Any interruption or slight change can throw you off the script Instead plan the KEY points for each slide, and ad lib the rest. – Your key points should be the bullets on the slide, making this easier. 48

Plan your Presentation Practice, Practice, Practice Limit text on each slide – Lots of Text = Death 49 Rule of Thumb: 1 slide/minute – Include title and acknowledgement slides – Plan accordingly

Common Elements Introduction – Concept – Background – Organism Methods Results – Graphs and tables Discussion Conclusions 50

Introduction Several slides – Introduce key concepts – Relevant background – Ideas or predictive models – Organism Remember, to clearly set up the major concepts of your study Hypothesis should be clear, and well explained 51

Methods Several Slides Explain experimental design – Animations or tables if necessary Devote slides to specific techniques – Critical info – E.g. Gel electrophoresis, and what you hope to gain by using that technique 52

Proposal Since this is a research Proposal, you are focusing on the introduction (background)m and methods. Remember to use associative images Lay out your “plan”, and why it is important 53

Conclusions Summarize main ideas – Single slide Highlight key points – Take Home Message – Make a strong statement, likely the only thing some people will remember. 54

So Remember… YOU are the presentation! 55

Questions? 56