IAEA International Atomic Energy Agency

IAEA Outline Learning Objectives Timing of Preparations Standard IRRS Preparation Timeline Schedule of the Mission Important Details Summary Basic IRRS Training - Scheduling IRRS Missions2

IAEA Learning objectives After finishing this lecture the trainee will: be acquainted with the steps of preparations for an IRRS mission; know the timing of the important instances of an IRRS mission; realize that relatively little time is available before providing the main conclusions of the review; understand the importance of timely discussions with counterparts and team members; be advised to develop daily her/his mission report part. Basic IRRS Training - Scheduling IRRS Missions3

IAEA Basic IRRS Training - Scheduling IRRS Missions4 From Lecture 1: Phases of IRRS

IAEA TIMING OF PREPARATIONS Basic IRRS Training - Scheduling IRRS Missions5

IAEA Standard IRRS Preparation Timeline Basic IRRS Training - Scheduling IRRS Missions6 T0 is the beginning time of the IRRS mission

IAEA Standard IRRS Preparation Timeline (2) Basic IRRS Training - Scheduling IRRS Missions7

IAEA Contents of the ARM Referring to Training Lecture 14: Expected content of the ARM is described in the IRRS Guidelines, Appendix V. The most important parts are documents describing: The national legal and governmental framework for nuclear and radiation safety The regulatory body´s organization and procedures Written responses to the IRRS self-assessment questionnaires Summary report of self-assessment with list of non- compliances and Action Plan Detailed material related to the items above, as applicable Basic IRRS Training - Scheduling IRRS Missions8

IAEA Self-assessment and Action Planning Basic IRRS Training - Scheduling IRRS Missions9

IAEA Standard IRRS Preparation Timeline (3) Basic IRRS Training - Scheduling IRRS Missions10

IAEA Standard IRRS Preparation Timeline (4) Basic IRRS Training - Scheduling IRRS Missions11

IAEA Standard IRRS Preparation Timeline (5) Basic IRRS Training - Scheduling IRRS Missions12

IAEA Standard IRRS Preparation Timeline (6) Basic IRRS Training - Scheduling IRRS Missions13

IAEA SCHEDULE OF A MISSION Basic IRRS Training - Scheduling IRRS Missions14

IAEA Bases of the schedule Experience from past IRRS missions Expert advice from experienced IRRS participants Application and fine tuning in recent missions Subject to adjustment to specificities of actual missions Basic IRRS Training - Scheduling IRRS Missions15

IAEA Standard Mission Schedule – first week Basic IRRS Training - Scheduling IRRS Missions16

IAEA Standard Mission Schedule – second week Basic IRRS Training - Scheduling IRRS Missions17 Note that the schedules assume that the missions start on Monday. When this is not the case, the schedules apply accordingly.

IAEA Standard Mission Schedule – follow-up Basic IRRS Training - Scheduling IRRS Missions18 Will not be detailed here

IAEA Important details (1) Saturday (or 2 days prior to the mission start) Arrival of the team Informal dinner to get acquainted Sunday Team building Self-intro Refresher training Initial team meeting Details of the actual mission First impressions and findings from ARM (to submit two weeks prior to the mission) Basic IRRS Training - Scheduling IRRS Missions19

IAEA Important details (2) Monday (first day of the mission) Entrance meeting (general, condensed status information by both parties) Interviews (start right the first day, prepare questions list before, continue every day till Thursday) Daily team meeting (every day to summarize and inform) Report writing (start right the first day, continue every day till Friday) Basic IRRS Training - Scheduling IRRS Missions20

IAEA Important details (3) Wednesday (third day of the mission) Interviews + in-group discussions to harmonize Visits are started (continued also next day) Preliminary findings (recommendations, suggestions) are to be submitted and discussed (Note: findings can be formulated also later if needed) Basic IRRS Training - Scheduling IRRS Missions21

IAEA Important details (4) Thursday (fourth day of the mission) Interviews (all topics and areas should be covered by the end of the day) + in-group d. Visits (time is to be reserved for the formulation of findings from the visits) EPR exercise (time is to be reserved for the formulation of findings from the exercise) Report writing Basic IRRS Training - Scheduling IRRS Missions22

IAEA Important details (5) Friday (fifth day of the mission) Draft report parts of the reviewers should be submitted by noon First policy discussion Cross-reading of the report chapters by the reviewers (read others’ parts) Basic IRRS Training - Scheduling IRRS Missions23

IAEA Important details (6) Saturday (sixth day of the mission) Cross-reading Discussion and finalization of the draft report Basic IRRS Training - Scheduling IRRS Missions24

IAEA Important details (7) Monday (eighth day of the mission) Reviewers discuss their findings with counterparts Second policy discussion Finalization of observations Tuesday (ninth day of the mission) Team discusses the entire report Basic IRRS Training - Scheduling IRRS Missions25

IAEA Important details (8) Wednesday (tenth day of the mission) Submission of the draft report to the host Thursday (eleventh day of the mission) Final discussion of the draft report with the host Basic IRRS Training - Scheduling IRRS Missions26

IAEA Important details (9) Friday (twelfth day of the mission) Submission of the final draft report to the host Exit meeting (Press conference) Departure of the team Basic IRRS Training - Scheduling IRRS Missions27

IAEA Summary Planned and timely preparation of a mission is of primary importance Tight schedule of a mission established based on past practice Important instances: First impressions in initial team meeting Early start of report writing Preliminary findings on the third day Well prepared interviews Draft report on the fifth day Cross-reading Basic IRRS Training - Scheduling IRRS Missions28 Photo: V. Friedrich

IAEA THANK YOU FOR YOUR ATTENTION Basic IRRS Training - Scheduling IRRS Missions29 Photo: V. Friedrich This activity is conducted by the IAEA, with funding by the European Union. The views expressed in this presentation do not necessarily reflect the views of the European Commission

IAEA Discussion What is the time-frame available for you as a reviewer for interviews and fact finding in an initial mission? When will you start writing the mission report? Basic IRRS Training - Scheduling IRRS Missions30