Highly Qualified Edits 1 October 2015

 Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.  If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!  We will hold the Q&A session at the end of the presentation:  Type it in the Chat Box for a response OR  Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment  Please be respectful of others time; we may need to have a separate conversation later to best help you Webinar Etiquette 2

Data Privacy 3

Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII).  Name, address, personal identifier  Other indirect identifiers (e.g., date or place of birth) Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99.3) Importance of Data Privacy 4

Check local policies for restrictions Use secure-file transfer protocols Call CDE with questions about how to transmit PII securely X Do not send PII over or fax X Do not use PII in trainings X Do not share PII with unauthorized individuals X Do not share passwords For more information How to Share Data 5

Agenda 6  Timeline Review  Interchange and Snapshot Process  Highly Qualified History  General HQ Assignment field edits  Understanding the more complex Highly Qualified Edit Messages  Additional Information

Timeline Review DateHR SnapshotSped Dec Count Snapshot Thursday, October 1 st Staff Interchange Opens Monday, October 19 th Sped IEP Interchange Opens Monday, November 2 nd Opens Tuesday, November 10 th Applicable Interchange Files all uploaded at least once Tuesday, December 1 st Official Count Date Tuesday, December 8 th Created at least once Monday, January 11 th Applicable Interchange Files are all error free Wednesday, January 13 th Complete and error free Thursday, January 14 th – Wednesday, January 21 st Special Education Staff Report Review Staff & Student Report Review Wednesday, January 21 st Validity Reports are Due January 22 nd – 26 th Student Duplication Process Tuesday, February 9 th Duplication issues resolved, snapshot recreated Thursday, February 11 th Must be Finalized 7

Create/Update Data Files Upload files in Format Checker Upload files in Data File Upload Review Batch Maintenance Review Error Reports in Cognos Correct Data Files in Source System Interchange Process 8 Once No Errors in All Files Needed -> Create Snapshot

Interchange files uploaded and error free Create Snapshot Additional Business Rules Errors? Correct Errors in Interchange Files Upload corrected interchange files Snapshot Process 9 No errors? Review Reports and Finalize if Accurate HQ EDITS

 What are the HQ rules?  To be considered HQ under NCLB, all core content teachers must:  Hold a degree  Be fully licensed (except for general education teachers in charter schools that have been waived from licensing by the State Board of Education)  Demonstrate subject matter competency Highly Qualified - Rules 10

 Who has to be HQ?  All K-12 core content teachers must be HQ.  This means that regular and special education teachers who are the primary provider of instruction must be HQ in their particular content area(s).  Core content areas under NCLB include: English, reading or language arts; mathematics; science; foreign languages; social studies (civics, government, history, geography, economics); The arts (visual arts, music).  For more information on HQ requirements, please visit Highly Qualified - Requirements 11

Basic HQ Assignment Field Edits 12

 Coded as 1 (Yes) for all Title I teachers:  Jobclass Code = 206  Jobclass code = 201/202 AND school is a Title I School Wide School  Coded as 0 (No) or 1 (Yes) for all Core Content Teachers  Based on Teaching Subject Area and Administrative/Instructional Area codes  Coded as 2 (N/A) for all others HQ for Assignment must be… 13

Teaching Subject Areas for HQ 14 Teaching Subject Area CodeTeaching Subject Area Description 0010General Elementary Education 0015 General 7th/8th Grade - Must include 3 or more core content teaching areas taught by the same teacher to 7th grade and/or 8th grade students Co-Alt Exclusively - for special education teachers only Art English Language Arts Foreign Languages Mathematics Music Natural Science ; excluding 1510, 1560 & 1580 Social Sciences ; grades K-5 onlySpecial Education

Administrative/Instructional Area Codes for HQ 15 CodeDescriptionCodeDescription 0001 Regular education0013 Cocurricular programs 0002 Special education services0022 Immigrant Education 0003 Vocational education0024 International Baccalaureate 0006 Even Start0025 Magnet/Special program emphasis 0007 Migrant Education0026 Alternative Education 0008 Indian Education0029 Remedial Education 0009 Compensatory services for disadvantaged students (Title I)0036 Kindergarten 0010 Bilingual education program0037 Specialty Teacher 0011 ESL Program0038Online Teacher 0012 Gifted and Talented0039 Coordinated Early Intervening Services

Understanding Complex Highly Qualified Edit Messages 16

 Record is for a non-Title I teacher  Job class code = 201, 202  School code is not a School Wide Title I school  Edit is a warning  Record has ‘HQ for Assignment’ reported with code 1 for Yes/HQ status This teacher is marked as Highly Qualified for Assignment …. 17

 Record is for a Title I teacher:  Job class code = 206 OR  School code is a School Wide Title I school  Edit is an error – all Title I teacher must meet HQ requirements  Record has ‘HQ for Assignment’ reported with code 1 for Yes/HQ status This Title I teacher is marked as Highly Qualified for Assignment… 18

 Based on the school level (elementary vs. secondary) and teaching subject area reported in record  Grades K-5 th = Elementary  Grades 7 th – 12 th = Secondary  Grade 6, reported with any grades K-5 th = Elementary  Grade 6, reported with any grades 7 th – 12 th = Secondary  Grade 6 = elementary/secondary = HQ criteria based on teaching subject area …yet evidence of the content knowledge is missing. 19

1) be reported as having Passed HOUSSE Provision for Elementary OR 2) be reported as having Passed NCLB HQ Approved Elementary Core Content Test.  HOUSSE stands for High Objective Uniform State Standard of Evaluation. To review HOUSSE rubric use:  Both fields are reported in the Staff Assignment interchange file: 0 = No and 1 = Yes Elementary Teachers must either… 20

1. be reported as having Passed HOUSSE Provision for Rural if applicable OR 2. be reported as having 24 Semester Hours of Content Coursework in Teaching Area OR 3. be reported as having Passed NCLB HQ Approved Secondary Core Content Test OR 4. have a degree in the teaching subject area OR 5. have an endorsement in teaching subject area OR 6. have earned a National Board Certification in teaching subject area Secondary Teachers must either… 21

22  District is eligible for the most recent Small Rural School Achievement Program (SRSA) for Rural HOUSSE  Teacher is Special Education teacher for Special Education HOUSSE  For Both:  Teacher assigned to teach two or more core content classes in a secondary grade (i.e., 6th through 12th grade).  Teacher is highly qualified in at least one core content subject without the use of this HOUSSE provision. 1) be reported as having Passed HOUSSE Provision for Rural or Special Education if applicable 6 th – 12 th grade core content area teachers Option 1 to show core content competency Secondary Teachers

23  Teacher must have 24 semester hours of content course work in reported teaching area as verified by the district/AU  Report code 1 for yes in the field “24 Semester Hours of Secondary Core Content Coursework” in Staff Assignment file 2) be reported as having 24 Semester Hours of Content Coursework in Teaching Area 6 th – 12 th grade core content area teachers Option 2 to show core content competency Secondary Teachers

24  Teacher must have passed an Approved Secondary Core Content Area Test for the reported teaching subject area:  Report code 1 for yes in the field “Passed Approved Secondary Core Content Test In Teaching Area ” in Staff Assignment file 3) be reported as having Passed NCLB HQ Approved Secondary Core Content Test 6 th – 12 th grade core content area teachers Option 3 to show core content competency Secondary Teachers

25  Teacher must have a degree in the reported teaching subject area  Report matching subject area in the “Subject Area of Degree 1/2/3/4/5” field in the Staff Profile file 4) have a degree in the teaching subject area 6 th – 12 th grade core content area teachers Option 4 to show core content competency Secondary Teachers

26  Obtained directly from the Educator Licensing database at CDE  If you are receiving this error/warning, you will need to try to determine if the teacher meets HQ requirements by one of the other applicable Secondary options 5) have an endorsement in teaching area 6 th – 12 th grade core content area teachers Option 5 to show core content competency Secondary Teachers

27  Obtained directly from the Educator Licensing database at CDE  If you are receiving this error/warning, you will need to try to determine if the teacher meets HQ requirements by one of the other applicable Secondary options 6) have earned a National Board Certification in teaching subject area 6 th – 12 th grade core content area teachers Option 6 to show core content competency Secondary Teachers

 Elementary Teachers reported with Teaching Subject Areas:  : Art  0600 – 0690: Foreign Language  : Music  Core Content Competency can be shown using either Elementary options or the applicable Secondary options Specialty Elementary Teachers 28

 Teachers reported as teaching 6 th grade only  Considered Elementary/Secondary  Core Content Competency can be shown using either Elementary options or any of the Secondary options 6 th Grade Only teachers 29

 All teachers must have their highest level of education be a Bachelors Degree or higher  From Staff Profile – Highest Level of Education field, must be coded 16 or above  All teachers must have a valid Colorado teaching license  Obtained from the CDE Licensing Database, matched using SSN  Charter schools may have waiver Additional Criteria to be HQ 30

Highly Qualified Report 31

Cognos Report 32

Downloading into Excel 33 Use this option to download report into excel

 School = School Code and Name  Level (based on grade range in school)  E = Elementary  S= Secondary  Core Subj = Teaching Subject Area for record  Only core content areas are included in this report  Subj Area of Degree 1 = reported Subject Area of Degree for teacher in the Staff Profile file  Provides description (for example, Art)  Subj Area of Degree 2 through 5 = reported Subject Area of Degree for teacher in the Staff Profile Report Column Specifics (1 of 3) 34

 ED Level = Highest Level of Education reported for EDID in the Staff profile  Name = Name of the teacher for the record  Soc Sec Nbr = Social Security Number  Can be used to check licensure status  Valid License = approved valid license pulled for SSN  Core Endr = Core Endorsement status for reported teaching subject area: Y = yes, endorsement found and N= no, not found  24 Hours = reported as having 24 semester hours in teaching subject area (in the staff assignment file) Report Column Specifics (2 of 3) 35

 Passed Elem Test = reported as having passed Elementary core content test (staff assignment file)  Passed Sec Test = reported as having passed Secondary core content test (staff assignment file)  # Classes = Number of classes reported for record in staff assignment file  Classroom HQT = reported Highly Qualified Status  Teacher HQT = overall teacher HQ Status  Yes if all records for teacher has HQ reported as Yes  No if any record for teacher has HQ status reported as No Report Column Specifics (3 of 3) 36

 Total Classrooms reported (for core content areas)  Total Teachers (for core content areas)  Total not-HQ Classrooms = classrooms taught by a teacher not HQ  Total not-HQ Teachers = teachers reported as not HQ  Total HQ Classrooms = classrooms taught by a teacher HQ  Total HQ Teachers = teachers reported as HQ  Percentages for Teachers and Classrooms Other Items in Report (for each school) 37

Additional Information 38

  HQ Rules  HQ Reference Guide  Specifics regarding Highly Qualified   HOUSSE Rubric and information  Contact: Jennifer Simons / Highly Qualified Resources

Staff Interchange Trainings 40 DateTimeTopic Monday, October 5th2:00-3:00 pmStaff Authoritative Source Tuesday, October 6th1:00-2:00 pmStaff Interchange Updates Thursday, October 8 th 3-4 pmUploading Staff Interchange Files and Updates Tuesday, October 13th1:00-2:00 pmHighly Qualified Edits and Reporting Fields Wednesday, October 28th10:00-11:00 amSpecial Education Snapshot Process Monday, November 2nd2:00-3:00 pmHuman Resources Snapshot Process Trainings will be recorded and posted at:

 Staff Interchange information:   Annette Severson: (also  Kristi Gleason: (also Dec  Human Resources Snapshot information:   Special Education December Count Snapshot information:   Additional Contacts: Lindsey Heitman: and Orla Bolger: Additional Resources 41

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