Digital Archiving Solutions for a Small Library NASIG Louisville, KY

Cooperative Trends in Digital Archiving  Three perspectives: library, publisher, archive  Parallel concerns  Parallel decision making  CLIR pub 138 : “E-Journal Archiving Metes and Bounds” brings us all together (

About Lesley University  4500 FTE: on campus, off campus and online  Graduate programs in Education, Counseling Psychology, Expressive Therapies, Creative Writing, Environmental Studies, and the Arts  Accreditation programs include: American Art Therapy Association, American Music Therapy Association, Teacher Education Accreditation Council, New England Association of Schools and Colleges, and National Association of Schools of Art and Design 3

About the Library  Three major collections: Ludcke Library, Kresge Center for Teaching Resources, and the Art Institute of Boston Library  Library physical collections: 100,000 vols. and current print serials  Library virtual collections: 55 databases and e- resource collections

Library as Caretaker Within the University, the Library is viewed as having the expertise to determine appropriate measures for safeguarding its collection.

Modified RLG Conspectus Collection Depth Indicators  Basic Information Level  Study or Instructional Support Level  Research Level:... a very extensive collection of general and specialized periodicals,... access to a very extensive collection of owned or remotely accessed electronic resources... Older material is retained and systematically preserved to serve the needs of historical research

“Research Level” Collections*  Counseling Psychology  Expressive Therapies  Educational Administration *Based on a modified version of the RLG Conspectus Collection Depth Indicators 7

How We Preserve Print  Purchase archival quality products  Bind issues for durability  Retain journal back runs  Create preservation level stack areas  Consider remote storage facilities with environmental controls  Trade up to electronic versions (JSTOR)

How Will We Preserve Electronic? The dilemma we faced:  “Research Level” collections are irreplaceable  Preservation goes beyond “just” archiving  Too large a task for one small library  Too important to leave to chance; must be audited, certified, overseen

Irreplaceable? A Hypothetical Example  IF American Historical Review published by the American Historical Association becomes unavailable  Lesley categorizes History as a “Study or Instructional Support Level” collection  THEN Lesley drops AHR and subscribes to Reviews in American History AHR is not an irreplaceable title.

Irreplaceable? A Hypothetical Example  Lesley subscribes to 23 titles from the American Psychological Association  Lesley categorizes Counseling Psychology as a “Research Level” collection  This collection is extensive and must include access to older material for historic research APA journals are irreplaceable.

Lesley Joins Portico  Currently 27% of our Research Level titles are in Portico  Overall 23% of all Lesley subscriptions are in Portico  Lesley pays $18.71 per title  We assume Portico’s commitments will grow, Lesley’s percentage will increase, and our per title costs will actually decrease.

Lesley Joins Portico  The library participates in reports for external certifying and accrediting agencies.  We add information to these reports on our membership in Portico.  This information shows our commitment to the collection; it also reminds non-library personnel that preservation is important.

Our Concerns  If a trigger event occurs, what will happen?  Many titles are published by small professional societies who may not be able to take part in community archiving endeavors.  What about aggregated databases?

CLIR Recommendations for Academic Libraries and Organizations  Libraries and consortia should press publishers hard to enter into e-journal archiving relationships with bona fide programs  Libraries should share information with each other about what they are doing in e-journal archiving  Institutions should become members of or participate in at least one e-journal archiving initiative

CLIR Recommendations for Academic Libraries and Organizations  Academic libraries of all sizes should act collectively to press for digital archiving programs that meet their needs  Libraries should participate in developing a registry of archived scholarly publications that indicates which programs have preserved them  Libraries should lobby e-journal archiving programs to participate in a network that shares information

Thank You Marilyn Geller Collection Management Librarian Lesley University Library