Final Project Plan P08005 – ARC Communication Board Matt Zapotoski (IE)

OUTLINE Scope of the project Resource/Staffing Requirements Customer Needs Competitive Benchmarking Work Breakdown Grading Assessment Conclusion

Final Project Plan Project Name – ARC Communication Board Project Number – P08005 Project Family – Assistive Devices Track – Assistive Devices/Bioengineering Primary Customer – Lisa Drewski, ARC Monroe Southwest, Occupation Therapist, confirmed Start Term – End Term – Faculty Guide – Dr. Dan Phillips (EE) confirmed Faculty Consultant – Dr. Stan Rickel (ID) confirmed Faculty Consultant – Dr. Elizabeth DeBartolo (ME) confirmed

P07001

Phase 0: Planning Product Description The ARC of Monroe County has requested a communication board for one of its consumers who has limited verbal and spelling capabilities.. Based on feedback from the customer, the prototype needs to be refined to more closely meet the actual customer requirements in terms of size, weight, durability, and operational characteristics. Key Business Goals The primary business goals of this product are to: Improve the quality of life for an individual with speech/spelling disabilities by providing the ability to express his/herself through a picture based communication board Create a product that can be utilized by all individuals with speech and spelling disabilities throughout the city of Rochester, and possibly the whole state of NY, contributing in a positive way to the community. Primary Market The primary market for this communication board is the ARC of Monroe County Secondary Market Secondary markets for this communication board include any individual with speech and/or spelling disabilities, as well as children between the ages of 3 and 7. Stakeholders The end user of the product The ARC staff who interacts with the consumers regularly The families/friends of the consumer The visitors to any area in which the product is being used

Phase 0: Planning Resource Requirements People Dr Phillips: EE -assist team wit embedded system design, hardware and software, and user interface design and circuitry. Dr DeBartolo: ME- assist team with packaging, materials, and durability design ISE faculty (RIT)- provide guidance with manufacturing and ergonomics knowledge ARC Monroe Southwest- provide team with specific customer specifications. Can consult team on status of product through development phase, providing input regarding efficacy and usability of product. Environment ARC Monroe Southwest: Can observe customer using the communication book (current) RIT: Space for storage, testing, construction, design, and development Equipment RIT: Equipment for assembly and testing of device. Computing tools for hardware and software development. Required, a significant amount of this equipment can be found in the Electrical Devices lab. The team will have access to this lab. Materials NSF: Funds to purchase materials to assemble product RIT library: Reference documents for applicable codes and regulatory agencies RIT: Materials from last years design team (P07001) such as the end product, BOM’s, and engineering logbooks- Electrical Devices Lab.

Phase 0: Planning Staffing Requirements Industrial Engineer: Project Lead/Ergonomics Student will serve as project leader for the team, will need to possess strong knowledge in ergonomics, will assist in the design/implementation of the graphical user interface, and work closely with any and all team activities to assemble end product. Electrical Engineer: Embedded Hardware Student will responsible for the design/selection of the hardware required to run the system, will focus on the battery-based rechargeable power supply design as well as the input/output circuit design. Student will be required to integrate the hardware together and ensure it works. Computer Engineer: Programming Hardware/Operating System Student will focus on programming the embedded hardware and operating system will play a large role in the design and implementation of the graphical user interface Mechanical Engineer: Mechanical Design/Fabrication Student will be responsible for the design, validation, and fabrication of the custom enclosure for the communication board, as well as a system mounting the product to the tray of the user. Mechanical Engineer: Mechanical Design/ Material Selection Student will determine what the enclosure design, as well as what other custom parts will be created from, a background in composites is preferred, student will be responsible for conducting tests validating the products' design (thermal, hermaticity, drop) Industrial Designer Student will play a substantial role in identifying and developing constraints for all of the engineers to work around. With knowledge in materials, prototyping, and 3-D design, will work closely with the Mechanical Engineers in design/developing a final design for the custom enclosure, mounting fixture, and materials used for the project.

Phase 1: Concept Development Identify Customer Needs - Interviews Primary Customer(s) Multiple interviews with Dr Phillips have taken place. Lisa Drewski has been met with twice thus far, the needs were refined and quantified as a result We will remain in contact as the project progresses Other parties of interest The faculty guide to last year’s project: Dr DeBartolo will serve as faculty consultant. Amy Feekes, the habilitation coordinator for Donna (the end consumer) Past Senior Design Team(s) This project is a continuation of a project that was completed last year (P07001). All parts/documentation available

Product use

R efined L ist of S pecific N eeds 1) Picture based 1) Picture based 2) Long battery life (16 hrs or more) 2) Long battery life (16 hrs or more) 3) Fixture mounting board to tray 3) Fixture mounting board to tray 4) Low obstruction of vision 4) Low obstruction of vision 5) Left hand design 5) Left hand design 6) No interference with wheel chair controls 6) No interference with wheel chair controls 7) Female voice output 7) Female voice output 8) Durable and Robust 8) Durable and Robust 9) Upgradeable by staff 9) Upgradeable by staff Additional features (to consider) 16) Volume control for staff 17) Top most used pictures 18) Music on hard drive and keyboard 19) Hello in different languages 20) Spoken and printed output 10) Product can be no larger than 13” x 9.5” x 3” 10) Product can be no larger than 13” x 9.5” x 3” 11) Product can be no heavier than 10 lbs 11) Product can be no heavier than 10 lbs 12) The HCI must be intuitive 12) The HCI must be intuitive 13) The product’s system must be faster 13) The product’s system must be faster 14) The product requires a custom enclosure 14) The product requires a custom enclosure 15) The product must be colorful and girly 15) The product must be colorful and girly

Need – Metric Evaluation

Hierarchy of the Needs The product must be durable and robust The product must : be weather resistant be able to withstand the expected abuse be able to fall 28" without breaking be able to survive a push force of 20 lbs be securely fastened to the tray have a custom enclosure The product must be safe for the user and staff The product: does not have any sharp edges (1/4 “ rounded radius edges) will remain under 60 degrees Celsius when used for 16 hrs straight will meet all relevant safety standards The human computer interaction must be intuitive The board has buttons that are at least 1 sq inch The product needs to use the Mayer Johnson symbols The board must be easily navigated by both user and ARC staff -The board should be easily used without any training The product must meet user functionality specifications The board must be picture based The product must: have a man and woman (woman at minimum) voice output the monitor should be adjustable so user is not always staring down be purple and pink be smaller than 13“ x 9.5“ x 3" weigh less than 10 lbs run for a full day (16 hrs) The must not interfere with user's lifestyle -The product must be positioned within 15 inches of user -The monitor cannot be obtrusive to user's vision -The product must have a left handed design

Competitive Benchmarking

Dynavox DV4

Zygo Optimist 2

Work Breakdown Structure WEEK 0 IE: Introduce the team to the project, provide a tutorial on how to use edge website ME1: Become acquainted with the project and the overall objectives, learn how to navigate through the edge website. Look at P07001 and the documents pertaining to the Mechanical Engineers and record/print any data that stands out. ME2: Become acquainted with the project and the overall objectives, learn how to navigate through the edge website. Look at P07001 and the documents pertaining to the Mechanical Engineers and record/print any data that stands out. EE: Become acquainted with the project and the overall objectives, learn how to navigate through the edge website. Look at P07001 and the documents pertaining to the Electrical Engineers and record/print any data that stands out. CE: Become acquainted with the project and the overall objectives, learn how to navigate through the edge website. Look at P07001 and the documents pertaining to the programming of the product and record/print any data that stands out. ID: Become acquainted with the project and the overall objectives, learn how to navigate through the edge website. Begin brainstorming designs for the board itself, as well as the custom enclosure and product features.

Work Breakdown Structure WEEK 1 IE: Conduct benchmarking activity including product teardown session and competitive benchmarking. Begin assessing where each team member would contribute most. Determine a concurrent time for the team to visit the customer and obtain the necessary measurements/data. ME1: Participate in benchmarking activity, develop three ideas AND three questions pertaining to the project and write down. Bring for discussion the following week. ME2: Participate in benchmarking activity, develop three ideas AND three questions pertaining to the project and write down. Bring for discussion the following week. EE: Participate in benchmarking activity, develop three ideas AND three questions pertaining to the project and write down. Bring for discussion the following week. CE: Participate in benchmarking activity, develop three ideas AND three questions pertaining to the project and write down. Bring for discussion the following week. ID: Participate in benchmarking activity, develop three ideas AND three questions pertaining to the project and write down. Bring for discussion the following week.

Work Breakdown Structure WEEK 2 IE: Conduct follow up to week 1, document all team's questions/recommendations and provide answers, delegate positions and hand out week 1 assignments. *Emphasize key product specs* ME1: Research material to be used for the custom enclosure, obtain a list of at least three materials, develop enclosure proposals and brainstorm ways to fabricate, record costs ME2: Research material to be used for the custom enclosure, obtain a list of at least three materials, develop enclosure proposals and brainstorm ways to fabricate, record costs EE1: Develop the list of hardware which will be required to assemble/run the product, determine which parts can be used from P07001/what will need to be purchased, brainstorm ideas for the input/output circuit design. CE: Examine last year's GUI (preferred by the customer), determine minimum system requirements required to run it efficiently, research possible operating systems that can be implemented to run the product, FINALIZE by week 3. ID: Develop enclosure proposals using 3-D drawing software, create a list of materials that can be used and their associated costs

Work Breakdown Structure WEEK 3 IE: Document team findings, research the proposals and try to narrow down possibilities, work with ME's and ID to design around customer needs, work with CE in optimizing the GUI. ME1: Research wheel chair mounts, brainstorm and develop three tray mounting proposal to securely mount product to user's tray. ME2: Work with EE's on breakdown of hardware that needs to be mounted, develop three interior fixture proposals, conduct a preliminary heat transfer analysis. EE1: Research sources of mobile power and ways to re-charge, obtain an estimate of the power required to run the system, analyze the DC-DC converter/regulator of the product. CE: With the final list of hardware from the EE, begin planning how to program it, focus on creating a unified system. ID: Identify constraints for the engineers to work around, work with the ME's in finalizing the enclosure design, determine who can fabricate and meet with them.

Grading Assessment SD I Average expectations ( C ) Parameterized design of prototype system (proposed selection of system hardware and software materials, software and hardware engineering specifications) signed off by ARC staff and developed that COULD be implemented to evaluate functionality and user interface. Above average expectations ( B ) Average expectations PLUS a PC based test system that demonstrates the potential to be utilized by individual and ARC staff to evaluate optimal configuration and promote interaction between customer and others. Software and hardware designs (specs, flowcharts, drawings) complete, as well as completed BOM. Prototype of final enclosure designed Excellent ( A ) Everything above PLUS the actual development of a computer platform comprised of specified hardware and software components that CAN be utilized with individual and ARC staff to evaluate optimal configuration and interaction. Final concept design exists, all required deliverables submitted on time. BOM and design both signed off by customer. Prototyping to validate design complete, full set of specifications and future plan in place.

Grading Assessment SD II Average expectations ( C ) A prototype system that fails to meet all performance and functional specifications and requirements. Demonstrates the basic operational capabilities that would be necessary to meet the performance specifications and functionality. Exhibits required functionality that could be used for evaluation and then incorporated into a complete, stand-alone design. Above average expectations ( B ) A fully functional device that can demonstrates all performance specifications and requirements in terms of hardware and part integration, but lacks a complete functional performance and requirements with regards to application software. Excellent ( A ) Development and testing of a complete, fully functional, stand alone device. Meets all performance and functional specifications and requirements in terms of hardware and software

Deliverables 1) Design and fabrication of a robust and inherently attractive enclosure, battery powered system that allows touch-based interaction with a processor controlled graphical display for the production of audible information of controllable sound levels. 2) Design and implementation of a software architecture that enables the flexible, modifiable and reliable rendering of a touch-based graphical interface that allows an individual with physical and intellectual impairments to chose audible information to be produced. 3) Verification of the proper operation of the system to the customer and associated faculty guide, consultant(s) and advisor(s) prior to its utilization by the intended end-user

Deliverables (cont) 4) Demonstration of the proper operation of the system to the customer as successfully utilized by the intended end-user. 5) Documentation that explicitly details evaluation of customer requirements and circumstances as well as the design, development, plan for testing and assessment, and results of testing and assessment of the resulting system. 6) Detailed user manual(s) suitable for effective and appropriate use by associated staff, caretakers and family members. Includes schematics, BOM, mechanical drawings, assembly procedures, and all information necessary for the on-going support of the resulting system.

Potential Risks/Issues Limited budget Meeting deadlines Large number of tasks occur in parallel

Future Plan Where do you go from here? From this point, -Searching for possible teammates -Await approval of my PRP

Industrial Design