CIRTL Network Meeting Thursday January 22, :00-12:30 ET/ 10:00-11:30 CT/ 9:00-10:30 MT / 8:00-9:30 PT This meeting will be recorded Begin by running the Audio Setup Wizard Select : Tools>Audio> Audio Setup Wizard or select the audio wizard icon Backup Call-in: Call-in Number: 1 (571) Passcode:

Agenda Announcements: CIRTL Forum & Network Meeting Update Cross-Network Update Topic 1: Expansion Report from Expansion committee on progress Breakout discussions to gather input from the network

Anticipated TAR Forum Posters from the January Network Meeting Still accurate? Submission Deadline: Sunday February 22, 2015

1. Wednesday March 11 at 2:00 ET/1:00 CT/12:00 MT/11:00 PT A one-hour virtual session held in Blackboard Collaborate covering key points in scientific poster design 2. Students to upload their draft posters online through Flickr or a similar platform. Instructor will provide feedback, peer feedback encouraged. 3. Monday March 30 at CT 12:00 ET/11:00 CT/10:00 MT/9:00 PT A one-hour virtual session to discuss student poster designs and provide feedback. CIRTL’s Creating Effective Scientific Poster Series For TAR students submitting posters to the CIRTL Forum Presented by H. Adam Steinberg, past Senior Artist & Scientist at UW-Madison’s Biochemistry department

Agenda Network Meeting 2/19/15 Overview of expansion committee work so far Timeline for expansion Business Plan key points – Break-out groups to discuss several questions – Report out from breakouts in a round-robin Membership Plan discussion key points – Break-out groups to discuss several questions – Report out from breakouts in a round-robin

Expansion Committee members Membership group – Ann Austin – Kitch Barnicle – Rique Campa – Wendi Heinzelman – Barb Knuth – Chuck Kutal Business Plan – Kitch Barnicle – Jeff Engler – Jeffery Franke – Janelle Heineke – Bob Mathieu Kathy Miller, Chair

DRAFT Timeline Oct 2014 Jan 2015 June 2015 Jan 2016 June 2016 Public announcement Dec 2016 NSF grant Ends Great Lakes funding starts Solicit applications Oct 2017 Great Lakes funding ends Applications Due Invitations issued Onboarding starts Forum Network meeting Network meeting Network meeting Network meeting Application Review Nov-Dec

Business Plan key points expectations for membership growth – initial increase to 50-60; – slow growth (to 70 or more) over time with ebb and flow among members – we will stick to US and Canada at this time with the option to expand more globally once at steady state and with interest from the expanded network.

Plan for initial expansion – university based for ~ 3 years; long term plan for sustainability – – independent non-profit/affiliation with non-profit – will continue exploration of this option Business Plan key points

overview of budget for expanded network – $1 M in total costs for personnel and other central costs – support for CIRTL central via dues – $500K - $700K if dues at $10K per year – dues won’t cover anticipated CIRTL Central costs – possible sources of funds for network possibly no external support for local development possible ramp up of dues for new members Business Plan key points

Future Topics for Network Input Brainstorm session to create a vision for CIRTL’s future FAQ for applicants/new members: what did you want to know as you applied and as you came on board? Benefits of the network: why are you in the network? What do you value in the Network?

BREAKOUT PLAN REVIEW USING THE WHITE BOARD BREAK OUT - 15 MINS – a facilitator is assigned – Room 1- EnglerRoom 4- Barnicle – Room 2 - MathieuRoom 5 - Franke – Room 3- Miller – use whiteboard to record (advance to blank page if needed) – assign a recorder and reporter – ( 4 th person in room list, unless that person is the facilitator, then 3rd ) REPORT OUT – – Return to the main room – ROUND ROBIN OF THE GROUPS

Whiteboard Tool

Blank – Please type your first name on the whiteboard

Business Plan key points discussion – Break-out groups to discuss these questions: Reactions to/ thoughts about the points presented Is it a viable plan to NOT have funds for local development? Are there ways to off-set the lack of start-up funds? – Report out from breakouts in a round-robin

Business Whiteboard Slide 1-Engler 2-Mathieu 3-Miller 4-Barnicle 5-Franke ( 4 th person in room list, unless that person is the facilitator, then 3 rd ) Reactions to/ thoughts about the points presented Is it a viable plan to NOT have funds for local development? Are there ways to off-set the lack of start-up funds?

Membership Plan key points Who are we inviting? Application - similar to last time with some edits and tweaks Review criteria outline Onboarding - review of previous discussions

Application Main question areas – Characteristics of your institution – Plans for the local learning community – Plans for contributions to the Network – Local Resources to help your CIRTL program – Local and National Impact of programs

Review criteria 1.Characteristics of Institution (15%) 2.Institutional Interest (10%) 3.Plans for Local CIRTL Learning Community (20%) 4.Plans for contributions to the Cross-Network LC (20%) 5.Resources for Success (20%) 6.National Impact (15%) Question: – what did we learn from the previous expansion that informs what we are looking for in new members? – Do we need to change review criteria?

‘Onboarding’ new institutions Each new institution is paired with a mentor institution CIRTL Boot-Camp before the in-person meeting Onboarding committee (new institutions and a few mentors) for addressing issues/information of broad need for all new institutions Clear description of expectations Regional groups – provide more local opportunities for in-person interactions Onboarding sounded too corporate to some – it’s really all about mentoring / defining expectations and providing opportunities to learn

BREAKOUT PLAN REVIEW USING THE WHITE BOARD BREAK OUT - 15 MINS – a facilitator is assigned – Room 1- AustinRoom 4 –Mathieu – Room 2- CampaRoom 5 - Knuth – Room 3- Kutal – use whiteboard to record – assign a recorder and reporter (last person in the room, unless that person is the facilitator, then 1 st ) REPORT OUT – – Return to the main room – ROUND ROBIN OF THE GROUPS

Membership Plan key points discussion Break-out groups discuss these questions: – Any suggested revisions to the review criteria? – Based on your experiences, what ideas do you have for better ways to bring the new institutions onboard? Report out from breakouts in a round-robin

Membership Whiteboard Slide 1- Austin 2-Campa 3- Kutal4–Mathieu 5–Knuth ( last person in the room, unless that person is the facilitator, then 1 st) Any suggested revisions to the review criteria? Based on your experiences, what ideas do you have for better ways to bring the new institutions onboard?