Friday 27 – Monday 30 September 2013 Open Days & more…

Friday 27th of September Time EventDescription 12:00 – 17:00Industry Day Welcome by the DG, lunch, visit of LHC, awards ceremony 14:00 – 17:00VIP Visits Sponsors and VIP exclusive visits programme 18:00 – 22:00European Researcher's night European Union event featuring activities in STEM for young people. At CERN: shifts in the experiments and accelerators control rooms Saturday 28th of September TimeEventDescription 09:00 – 17:00 Open Day for CERN, families and local communities Event exclusively for CERN people, their families and local communities (LHC communes) Sunday 29th of September TimeEventDescription 09:00 – 18:00Open Day for the public Visits of the underground facilities and rich programme of surface activities, performances, lectures, etc 19:00 – 00:00Nuit des Origines Eurovision event, with science guest stars (Hawkings, Reeves, Higgs, etc). Live webcasts with the participation of CERN, PLANCK, ESA and ESO. Main platform at Trocadero square Paris, celebrating the Origins (of the Universe, matter, humankind, etc) Monday 30th of September TimeEventDescription 18:00 – 00:00 Bosons & More Thank you party for the LHC construction and results

Friday Sept 27 LHC Industry awards Sponsors exclusive visits 18: European Researchers' Night

Saturday Sept 28 Open Day for CERN staff and families

Open Day for the general public Sunday Sept 29 20:00 - …. Nuit des Origines

Nuit des Origines Proposed by M. Spiro & Marie Odile de Monchicourt (France Info) Simultaneous show through web and Eurovision: Paris (Trocadero), Geneva (CERN), Chile (Alma); space (ISS); Rom (Planck) To celebrate the ORIGINS of: matter (LHC), the Universe (Planck), mankind With ESA, ESO, Planck

Monday September 30: Bosons & More Thank You Party for the LHC construction & physics results ≈ 9000 people, i.e CERN staff, CERN users and CERN industrial support plus partner * 70% Evening event with good food, music and spectacular show Details on following slide:

Details Bosons&More Venue: Close to the globe: large stage, open space in front, 4 big tents behind... Food: Stress the internationality of CERN: one food stand per memberstate and major observer states Drinks : all free, except only 2 alcoholic drinks free per person Stage program: - OSR plays Beethoven with some surprise - 2 contemporay music acts (well known, memorable)  discussions ongoing, try small budget, if not: use cover bands

OD 13 What will change LOGISTICS: Reserve / earn your descent underground Contents: Focus on results (new boson) and accelerators technology Better logistics reservations online earn: at Pre-events during the year (Famelab, passeport Big Bang, Google Science Fair) On the day: through lectures, competitions, games, last minute slot’s availability

More than… 99 luftballons To mark the 27 km ring all around – courtesy of METEOSUISSE

COLLISIONS UP IN THE AIR 1. Event displays projected on hot air baloons at 4 IPs

2. Globe projections of detectors and firework collisions

A 27 km ring in the clouds

CORE TASKFORCE 2013 H. Schmickler general coordinator events September 2013 & underground visits P. Catapano Surface activities & Events2013 communication Support team Iulia Pascu, Julien Palluel, Isabel Mardirossian (?), …. Budget holder tbd Fundraising coordination tbd PH representatives Rolf Landua + LHC experiments ‘ OR WIKI LINK :

Departments’ contribution WORKPACKAGES coordinators /members WPDescription 1.VOLUNTEERS Recruitment, training and coordination of ≈1500 volunteers 2. SAFETY Visit itineraries/exhibits validation, special procedure for underground visits, first aid points 3. VISITORS TRANSPORT PARKINGS Shuttle buses circuits (distributed around the ring), circuits Meyrin/Prevessin campus, private cars parkings, circulation flow, collabration TpG (?) 4. LOGISTICS SURFACE ACTIVITIES AND INFO DESKS Rental/loan equipment for stands and exhibitions, material for info desks, preparation of halls and areas on site for special performances 5.VISITORS FLOWS Control and information of queues on electronic displays, organization and distribution of slots for underground visits (reservations on the web and competitions (earn your descent) 6. CERN CAMPUS Organization and coordination of visits and acivities programme on the surface in Meyrin and Prévessin

Departments’ contribution WORKPACKAGES coordinators /members WPDescription 7. EXHIBITIONS and ENTERTAINMENT Organization and coordination of special performances and exhibitions from outside CERN: Residential Artists Show, Laser Projections, 50 Nobels… includes dedicated fundraising of these activities 8. SPS underground Visit itineraries and surface programme at access points to the the SPS UAs 9. LHC UNDERGROUND VISITS Organization and coordination of the vists and surface activities of the 8 LHC IPs (within reasonable limits at 3 & 7) 10. LECTURES, PROJECTIONS, Guest Stars Organization and coordination of a programme of presentations, explanations, lectures, films and special guest participation (some of which overlapping with Nuit des Origines, such as Peter Higgs, Brian Cox, Stephen Hawkings, ISS crew…) 11. AV SUPPORT AND EQUIPMENT Supply and management of the extra AV equipment needed over the entire period Sept. 12. INDUSTRY & Partners day Organization of the Industry day programme, industry guests welcome (before and during event) and partnerships coordination

WPDescription 13. GRAPHICS, WEB, BRANDING and MERCHANDISING Design and implement dedicated events’ logo, website look and feel for the 3 events, publicity material and objects to be merchandised a the central and satellite shops (28-29 Sept.). Includes dedicated webmaster 14. COMMUNICATION & Press relations Communication of the events to the press and target audience; media partnerships 15. Locals’ relations & publicity Establish and coordinate partnerships with the LHC communes and implement a local communication plan to promote the event and manage the participation of the locals 16. Catering and refreshments points Coordination of the 3 CERN restaurants for the organization of refreshment points around all the itineraries; Organization of refreshment stands on Bosons&more day 17. Bosons&More programme Propose, coordinate and implement entertainment programme for the Bosons&more event on Sept Parallel events programme (Nuit chercheurs, origines…) Organization of the events’ programme in synergy with the Open Days Departments’ contribution WORKPACKAGES coordinators /members

Decisions now Concept approval Mandate for Bosons&More (HS plus PC deputy) Next steps: Detailed directorate; definition of CORE team and WP leaders: proposals from department leaders welcome! budget proposal

Visitors in 2 days, underground! 5 April (CERN personnel and family/friends): 23,000 of which 11,000 visited the tunnels (LHC + SPS). 6 April (general public): 53,000 of which 23,000 visited the tunnels (LHC + SPS). Media: 56 media from 13 different countries with 85 journalists visiting on site, resulting in 200 press articles Lectures: 53 lecturers (including two Nobel laureates), and 20 conference rooms running in parallel on the CERN site and in the communes around the LHC ring. Website: 155,000 visits and 8 million hits in four months of the open day website, Statistics OD2008