City of South Gate Administrative Services Dept. FY Proposed Budget Presentation

Departmental Purpose The Administrative Services Department: ◦ Customer service – utility billing for the City’s water system, sewer, street sweeping & refuse collection services ◦ Business License – ensuring that all businesses maintain a valid City business license ◦ Support services to operating departments:  Purchasing goods and supplies  Paying the City’s bills  Providing employee services through Payroll & Human Resources  Preparing the City’s budget & maintaining the financial records  Maintaining the City’s computer systems

Staffing Levels - Current DivisionFull-TimePart-TimeContractTotals Accounting12 Business License2.51 Customer Service4.51 Human Resources51 Information Systems21 Purchasing2 Totals282232

Staffing Levels - Proposed DivisionFull-TimePart-TimeContractTotals Accounting12 Business License2.51 Customer Service4.51 Human Resources51 Information Systems3 Purchasing2 Totals As a continuation of the City’s efforts to provide equity to employees performing similar work, staff is requesting approval in the FY budget to convert one contract Information Services position to a Full-Time position.

FY Accomplishments Successfully negotiated 2-year labor agreements with all bargaining units Completed the cost allocation plan Completed the Successor Agency’s Long- Range Property Management Plan and received final approval from DOF Prevailed in the lawsuit against the DOF relating to the HUD Section108 loan Received GFOA Award for FY14-15 CAFR

FY Accomplishments Implemented the NeoGov system – an online system for accepting job applications and tracking recruitments Completed selection of Bank of the West to provide the City’s banking services Hired a full-time Purchasing Supervisor and 3 full-time Intermediate Typist Clerks Processed over 2,500 job applications and filled 37 positions

Departmental Budget DivisionFY Adopted FY Proposed % Increase Accounting$1,469,561$1,675,568$206,007 Purchasing$190,524$224,571$34,047 Business License$278,961$260,401($18,560) Customer Service$586,529$586,979$450 Information Systems$645,625$1,327,337$681,712 Human Resources$795,213$768,720($26,493) Risk Management$3,302,323$3,665,840$363,517 Non-Departmental$751,307$3,895,082$3,143,775 Totals$8,020,043$12,404,498$4,384,455 Notes: Info Systems - $480,000 requested for one-time IT strategic plan and replacement of 12 servers, new software and other end-of-life hardware (using available fund balance in the IT Internal Service Fund) Non-Dept - $3,000, 000 in CIP projects (using available fund balance assigned for CIP in the GF)

Significant changes/requests Convert one contract IS position to FT ($40,000) Annual revenue audits (franchises, TOT) ($25,000) Physical inventory of fixed assets ($17,625) Purchase & train employees on the use of Automated External Defibrillators (AEDs) ($18,000) Implement a Workforce Management Solution ($85,000) GovInvest software for managing pension and OPEB costs ($20,000) IT needs assessment and funding for replacement of end-of-life servers, upgrading of internet service and data circuits and other technology needs ($480,000)

FY Goals Implement the online utility billing system Conduct a TOT or franchise audit Complete a classification & compensation study Finish the user fee study currently in progress Conduct a fixed asset inventory and establish a Capital Asset Replacement Fund and a Building & Infrastructure Maintenance Fund Implement GovInvest software for managing OPEB and pension costs Complete an IT strategic plan, upgrade internet service and data circuits, and replace outdated servers and other end-of-life hardware Adopt new financial policies & procedures Develop a “Supervisor’s Academy” (training program) for managers & supervisors