“Leading for educational excellence and equity. Every day for every one.” Sarah Miller, Presenter Minnesota Department of Education Division of School Finance 1500 Highway 36 West Roseville, Minnesota MASBO Institute Website Navigation February 23, 2016

Agenda  MDE – Website Navigation Overview 1)Home 2)Welcome to MDE 3)Just for Parents 4)Student Success 5)Educator Excellence 6)School Support 7)Data Center  Q & A education.state.mn.us2

MDE Website Navigation Fiscal Year 2016 education.state.mn.us3

MDE Website Navigation Minnesota Department of Education Website Selections 1) Home 2) Welcome to MDE 3) Just for Parents 4) Student Success 5) Educator Excellence 6) School Support 7) Data Center education.state.mn.us4

education.state.mn.us/MDE/index.html education.state.mn.us5

education.state.mn.us/MDE/index.html education.state.mn.us6 Below each MDE Website main page: Alphabetical list of all MDE website categories (“Double Click” into each category to view site information)

MDE >Welcome to MDE education.state.mn.us/MDE/Welcome/index.htmlWelcome to MDE education.state.mn.us7

MDE >Welcome to MDE > Calendar education.state.mn.us/MDE/Welcome/index.htmlWelcome to MDE > Calendar education.state.mn.us8

MDE > Just for Parents education.state.mn.us/MDE/JustParent/index.htmlJust for Parents education.state.mn.us9

MDE > Student Success education.state.mn.us/MDE/StuSuc/index.htmlStudent Success education.state.mn.us10

MDE > Student Success > Charter Schools education.state.mn.us/MDE/StuSuc/CharterSch/index.html Charter Schools education.state.mn.us11

MDE > Educator Excellence education.state.mn.us/MDE/EdExc/index.htmlEducator Excellence education.state.mn.us12

MDE > School Support education.state.mn.us/MDE/SchSup/index.htmlSchool Support education.state.mn.us13

MDE > School Support > Federal Title Programs (ESEA) education.state.mn.us/MDE/SchSup/ESEA/index.htmlFederal Title Programs (ESEA) education.state.mn.us14

MDE > School Support > Forms education.state.mn.us/MDE/SchSup/Forms/Forms education.state.mn.us15

MDE > School Support education.state.mn.us/MDE/SchSup/index.htmlSchool Support education.state.mn.us16 School Support

MDE > School Support > Data Submissions > ADM/LEP (EDRS) education.state.mn.us/MDE/SchSup/DataSubLogin/ADM/index.htmlADM/LEP (EDRS) education.state.mn.us 17 Contact: Jeanne Krile Average Daily Membership = ADM Limited English Proficiency = LEP Electronic Data Reporting System = EDRS

MDE > School Support > Data Submissions > Career and Tech Levy Recalculation education.state.mn.us/MDE/SchSup/DataSubLogin/CareerTechEducLevyRecalc ReportSys/index.htmlCareer and Tech Levy Recalculation education.state.mn.us 18 Contact: Joel Larsen

MDE > School Support > Data Submissions > CLICS Program Administration education.state.mn.us/MDE/SchSup/DataSubLogin/CLICS/index.htmlCLICS Program Administration education.state.mn.us19 Contact: Food and Nutrition Services

MDE > School Support > Data Submissions > CLICS Program Administration fns.state.mn.us/CLICS Program Administration education.state.mn.us20 Contact: Food and Nutrition Services

MDE > School Support > Data Submissions > Fiscal Compliance Table education.state.mn.us/MDE/SchSup/DataSubLogin/FiscCompTable/index.htmlFiscal Compliance Table education.state.mn.us21 Contact: Select

MDE > School Support > Data Submissions > Fiscal Compliance Table w1.education.state.mn.us/FiscalCompliance/Fiscal Compliance Table education.state.mn.us22 Contact: Select “login”

MDE > School Support > Data Submissions > Fiscal Compliance Table w1.education.state.mn.us/FiscalCompliance/attemptLogin.do;Fiscal Compliance Table education.state.mn.us23 Contact: 1) Search = Auditor; SELECT “SEARCH” Only have to select District Name or Number

MDE > School Support > Data Submissions > Fiscal Compliance Table w1.education.state.mn.us/FiscalCompliance/attemptLogin.do;Fiscal Compliance Table education.state.mn.us24 Contact: David Day

MDE > School Support > Data Submissions > Fiscal Compliance Table w1.education.state.mn.us/FiscalCompliance/attemptLogin.do;Fiscal Compliance Table education.state.mn.us25 Contact: Only have to select District Name or Number 2) Run Report = Auditor and School SELECT “Run Report”

MDE > School Support > Data Submissions > Fiscal Compliance Table w1.education.state.mn.us/FiscalCompliance/attemptLogin.do;Fiscal Compliance Table education.state.mn.us26 Contact: David Day

MDE > School Support > Data Submissions > Health and Safety education.state.mn.us/MDE/SchSup/DataSubLogin/HealthSafety/index.htmlHealth and Safety education.state.mn.us27 Contact: Dale Sundstrom Select

MDE > School Support > Data Submissions > Health and Safety w1.education.state.mn.us/HealthAndSafety/HealthAndSafety.doHealth and Safety education.state.mn.us28 Contact: Dale Sundstrom

MDE > School Support > Data Submissions > Levy Certification System education.state.mn.us/MDE/SchSup/DataSubLogin/LevyCertSys/index.htmlLevy Certification System education.state.mn.us29 Contact: Terri Yetter

MDE > School Support > Data Submissions > Levy Information System education.state.mn.us/MDE/SchSup/DataSubLogin/LevyInfo/index.htmlLevy Information System education.state.mn.us30 Contact: Terri Yetter

MDE > School Support > Data Submissions > MARSS Web Edit System (WES) education.state.mn.us/MDE/SchSup/DataSubLogin/MARSSWES/index.htmlMARSS Web Edit System (WES) education.state.mn.us31 Contact: Sharon Peck

MDE > School Support > Data Submissions > SERVS Financial education.state.mn.us/MDE/SchSup/DataSubLogin/SERVS/index.htmlSERVS Financial education.state.mn.us32 Log-in Screen Data Reports & Analytics

MDE > School Support > Data Submissions > UFARS Year-End Data Reporting education.state.mn.us/MDE/SchSup/DataSubLogin/UFARS/index.htmlUFARS Year-End Data Reporting education.state.mn.us33 Contacts: Deb Meier/Sarah Miller /

MDE > School Support education.state.mn.us/MDE/SchSup/index.htmlSchool Support education.state.mn.us34 School Support

MDE > School Support > School Finance education.state.mn.us/MDE/SchSup/SchFin/index.htmlSchool Finance education.state.mn.us35

MDE > School Support > School Finance education.state.mn.us/MDE/SchSup/SchFin/index.htmlSchool Finance education.state.mn.us36

MDE > School Support > School Finance > Charter Schools education.state.mn.us/MDE/SchSup/SchFin/CharterSch/index.htmlCharter Schools education.state.mn.us37

MDE > School Support > School Finance > Financial Management education.state.mn.us/MDE/SchSup/SchFin/FinMgmt/index.htmlFinancial Management education.state.mn.us38

MDE > School Support > School Finance > Financial Management > Guidance and Reports education.state.mn.us/MDE/SchSup/SchFin/FinMgmt/GuideRep/index.htmlGuidance and Reports education.state.mn.us39

MDE > School Support > School Finance > Financial Management > UFARS education.state.mn.us/MDE/SchSup/SchFin/FinMgmt/UFARS/index.htmlUFARS education.state.mn.us40

MDE > Data Center > Minnesota Report Card education.state.mn.us/MDE/Data/index.htmlMinnesota Report Card education.state.mn.us41 Select “School Report Card” Minn. Stat. § 123B.10, Subd. 1(b)

MDE > Data Center > Data Reports and Analytics education.state.mn.us/MDE/Data/index.htmlData Reports and Analytics education.state.mn.us42 “Select”

MDE > Data Center > Data Report and Analytics > Data Reports and Analytics w20.education.state.mn.us/MDEAnalytics/Data.jsp Data Reports and Analytics education.state.mn.us 43 Upper Data Categories “Data Reports and Analytics”

MDE > Data Center > Data Report and Analytics > Data Reports and Analytics w20.education.state.mn.us/MDEAnalytics/Data.jspData Reports and Analytics education.state.mn.us Lower Data Categories “Data Reports and Analytics” 44

MDE > Data Center > Data Report and Analytics > School Finance Spreadsheets w20.education.state.mn.us/MDEAnalytics/Data.jspSchool Finance Spreadsheets education.state.mn.us 45

MDE > Data Center > Data Reports and Analytics > Charter Schools w20.education.state.mn.us/MDEAnalytics/Data.jspCharter Schools education.state.mn.us46 Subcategory ALL Building Lease Aid Interactive Projection Models Referendum Aid Contact: Jon VanOeveren

MDE > Data Center > Data Reports and Analytics > Facilities and Technology w20.education.state.mn.us/MDEAnalytics/Data.jspFacilities and Technology education.state.mn.us47 Subcategory ALL Building Age Reports Long-Term Facility Maintenance Review and Comments Contact: Dale Sundstrom

MDE > Data Center > Data Reports and Analytics > Financial Trends w20.education.state.mn.us/MDEAnalytics/Data.jsp Financial Trends education.state.mn.us48 Subcategory ALL Financial Profile Trends Fund Balance Trends Revenue Trends Contact: Jon VanOeveren

MDE > Data Center > Data Reports and Analytics > Indirect Cost Rates w20.education.state.mn.us/MDEAnalytics/Data.jsp Indirect Cost Rates education.state.mn.us49 SubcategoryYear ALL Contact:

MDE > Data Center > Data Reports and Analytics > General Education w20.education.state.mn.us/MDEAnalytics/Data.jsp General Education education.state.mn.us50 Subcategory ALL Area Learning Center (ALCs) Interactive Projection Models Interstate K-12 Tuition Agreements Operating Referendum Q-Comp Revenue Revenue Disparities School Trust Land Endowment Sparsity Revenue Contact: Jon VanOeveren

MDE > Data Center > Data Reports and Analytics > Special Education w20.education.state.mn.us/MDEAnalytics/Data.jsp Special Education education.state.mn.us51 Subcategory ALL Cross Subsidy Reports Excess Cost Projections Federal Allocations Indirect Calculations Contact:

MDE > Data Center > Data Reports and Analytics > Revenue Projection Model w20.education.state.mn.us/MDEAnalytics/Data.jspRevenue Projection Model education.state.mn.us 52 Contact: Patti Scott

MDE > Data Center > Data Reports and Analytics > Transportation w20.education.state.mn.us/MDEAnalytics/Data.jsp Transportation education.state.mn.us 53 Subcategory ALL Spreadsheets (by District) Statewide Statistics Contact: Julie Belisle

MDE > Data Center > Data Report and Analytics > School Finance Reports w20.education.state.mn.us/MDEAnalytics/Data.jspSchool Finance Reports education.state.mn.us 54 Years

MDE > Data Center > Data Reports and Analytics > Financial Profile Reports Present w20.education.state.mn.us/MDEAnalytics/Data.jsp Financial Profile Reports Present education.state.mn.us 55 Contact: Years

MDE > Data Center > Data Reports and Analytics > Financial Profile Reports Present w20.education.state.mn.us/MDEAnalytics/Data.jsp Financial Profile Reports Present education.state.mn.us 56 Contact:

MDE > Data Center > Data Report and Analytics > School Finance Reports w20.education.state.mn.us/MDEAnalytics/Data.jspSchool Finance Reports education.state.mn.us 57

MDE > Data Center > Data Reports and Analytics > Minnesota Funding Reports w20.education.state.mn.us/MDEAnalytics/Data.jspMinnesota Funding Reports education.state.mn.us 58 “Click” - Handout AllIDEAS Cash Simulation SERVS/UFARS Comparison ReportTransition Disabled Aid Confirmation Report IDEAS Combined Payment ReportsSpecial Education UFARS Turnaround Reports Aid Entitlement Reports IDEAS Year End Reports Special Education Maintenance of Effort District and Site Financial Reports Levy Limitation and Certification Reports Special Education Tuition Billing ESEA ProgramsSERVS PaymentsStudent

Questions education.state.mn.us59

MDE Financial Management Contacts  For UFARS Accounting, Manual and Chapter 10 Grid questions, contact the UFARS Helpdesk:  Contact the MDE IT-Helpdesk for technical questions or problems with the MDE website: 60education.state.mn.us

MDE Financial Management Contacts Sarah MillerDeb Meier Financial Mgmt Training, Credit EnhancementUFARS Accounting, Manual & Training, Reporting, School Business Bulletin, School Finance AwardMOE, Financial Data RequestsEducation Finance Specialist Division of School Finance or or Open positionJenny Charles Consolidated Financial and Profile Reports,Lease Aid, CPA Financial Audits, National Center for CPA Financial Audits, MDE Single Audit, Indirect CostEducation Statistics (NCES)Education Finance Specialist or Mary Weigel Supervisor, Financial Management and Audit Division of School Finance or education.state.mn.us

MARSS Student Contacts Jeanne KrileOpen Position PSEO, ADM/EDRS ReportingMARSS CoordinatorDivision of School Finance or or Sharon Peck Supervisor, Student Accounting Division of School Finance or education.state.mn.us

MDE Special Education Contacts Paul FerrinMichael Brooks Special Education Data & Analysis, Forecast DataSERVS Financial & CEIS Applications, Calculation of State Special Division of School FinanceEducation Aid, MOE and IEPMA Division of School Finance Stephen CollinsJill Bemis Electronic Data and Reporting Systems (EDRS),Special Pupils, ADSIS, Federal Allocation Application Approval,Federal Construction Remodeling & Vehicle Approval State Reconciliation and Initial MOEand Out-of-State Travel Division of School Finance Michelle Jones Tuition Billing, Child Count & Discretionary Applications, SERVS Financial Division of School Finance 63education.state.mn.us

Other Contacts… SERVS Financial How to gain access and utilize SERVS Financial – Error messages and malfunctions when using SERVS – MARSS Student Reporting Minnesota Automated Student Reporting System (MARSS) contact: Title Programs Title Programs – Special Education Special Education Funds – 64education.state.mn.us