Career and Technical Education End-of-Year CTE Data Collection Data Accountability Video Training Session

1. Master Schedule Collection 2. Student Record Collections 3. CTE Annual Performance Report 4. Data Analysis Report Agenda 2

3 End of Year and Summer Student Record Collections Provides data for the Preliminary and Final Completer Demographic Reports Master Schedule Collection and End of Year Secondary Enrollment Demographic Form (SEDF) Provides data for the SEDF Division Verification Report Data Collections 3

4 CTERS Users Manual : instruction/career_tech/cters/users_manual.pdf Student Record Collection: student_record_collection/index.shtml student_record_collection/index.shtml 4 Instructions for Collections Instructions for Collections

5 Master Schedule Collection: master_schedule_collection/index.shtml CTE Office must coordinate closely with the division Student Information reporting staff. Review reports after each data submission for irregularities and errors. 5 Instructions for Collections Instructions for Collections

6 Secondary Student Career Cluster Enrollment Report (SSCCER) Completer Demographic Report Preliminary and Final Student Enrollment Demographic Form (SEDF) End of Year report Division Reports 6

7 SSCCER For the Secondary Student Career Cluster Enrollment Report (SSCCER) the Student Record collection data elements for all CTE students include: CTE Career Cluster codes (1-16) representing each of the clusters. The SSCCER is extracted from of the End- of-year Student Record Collection data. 7

8 Completer Demographic Report Completer Demographic Report Student Record collection data elements for all CTE students: CTE Finisher codes (1, 3, 5) CTE Special Population codes (4, 5, 6) And for CTE Finishers: CTE Competency Attainment Flag (y/n) Student contact information (phone # and address) Career Pathway code (in Appendix K) 8

MSC and Student Record Collection (SRC) provides specific data in SEDF reports. End-of-Year SEDF collection is based on the data from the Spring Student Record Collection and End-of-Year MSC. As with the Fall collection, the End of Year collection includes data for all classes taught throughout the school year. Important facts about the SEDF 9

Every CTE Course must be reported in MSC. SEDF Reporting Requirements 10

MSC and Student Record Collection (SRC) provides specific information about CTE Serving Schools For all Governor’s Academies and Technical Schools, the school number must be entered into the appropriate field in the SRC for students and in the MSC for Teachers. CTE Serving Schools 11

12 SEDF Division Report Review the Student Enrollment Demographic Form Division Verification Report after each Master Schedule Collection (MSC). Review Data Abnormalities and Teacher Threshold Report pages if any, Check “Course Minutes” column, Check “Course Descriptions” for matches based on SCED codes in the MSC. 12

Threshold explanations are entered in the SEDF as in prior years for: classes with over 35 enrollments; and teachers with over 54,000 minutes of CTE instruction reported. Warning: These explanations are erased on each MSC re-submission. 13 Thresholds in the SEDF

Reporting MSC “F” records accurately: Provides the Work-based Learning Code that is used to report counts of students in Cooperative Education. Provides Dual Enrollment flag that identifies students enrolled in “CTE Dual enrollment” courses 14 Master Schedule Collection reporting Master Schedule Collection reporting

Reporting MSC “I” records accurately: For the reporting of course sections concurrently taught by a teacher at the same time. The Primary section is the section with the fewest minutes. When all sections have the same time length then the primary section should be highest prep. 15 More Master Schedule Collection reporting info More Master Schedule Collection reporting info

Providing data for Federal Perkins Reporting Providing the Board of Education and General Assembly with CTE enrollment data Providing measures of accountability used in CTE Local plans Serves as a basis in allocating CTE State funding Assuring State and Federal OSHA regulations on class size are met 16 How is SEDF data used?

17 Division Annual Performance Report School Data Analysis Report 17 CTE Annual Performance Reports CTE Annual Performance Reports

18 Provides information on Perkins measures and performance Used in the preparation of the CTE Local Plan 18 Division Annual Performance Report Division Annual Performance Report

19 Provides information on Perkins measures for divisions having more than one high school to review school level performance. Data Analysis Report 19

20 Good review of data in your information systems now will provide all stakeholders with accurate information for funding allocation and decision making. Also, it is easier to get it right when the data is validated early. Summary 20

21 REMINDER - Supts. Memo , January 22, 2016, announced that Workplace Readiness Skills (WRS) Assessment for the Commonwealth has an Extended Testing Schedule. The optional testing schedule will be available through July 31, Workplace Readiness Skills Extended Testing Schedule 21

Contact Us For questions about CTE regulations and reporting requirements, please contact: Mark Burnet, CTE Data Specialist Virginia Department of Education Office of Career and Technical Education P. O. Box 2120 Richmond, VA (office) (fax) 22

Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session. Your input will be useful in our planning efforts for future video training sessions. The Survey Monkey link for the online evaluation is: Session Evaluation 23