Erin Alberts Strategic Account Executive, Data and Compliance Solutions Certica Solutions, Inc. Actionable Data Governance Texas CTO Council – Winter Meeting February 2, 2016

2© 2016 Certica Solutions, Inc. All rights reserved. Enterprise Data Assets Student & Business Systems School and Business Operations Data Warehouses, Dashboards Decision Support PEIMS, PBM & Office of Civil Rights Compliance ADA, Funding Calculations Funding Data Security & Privacy Risk Mitigation Parent and Classroom Portals Data Access What’s Driving Data Governance in K-12 Districts?

3© 2016 Certica Solutions, Inc. All rights reserved. Data Governance in K-12 Districts ConsideringResearchingPlanningImplementing

4© 2016 Certica Solutions, Inc. All rights reserved. Districts Put Emphasis on These Elements Data Governance PoliciesDefinitions Business Rules RolesOwnership Security

5© 2016 Certica Solutions, Inc. All rights reserved. You Might Wonder How do we put all this planning into action? How are we going to get better data ?

6© 2016 Certica Solutions, Inc. All rights reserved. Make Data Governance Actionable ValidateMeasureMonitorImprove How? Focus on the quality of the data.

7© 2016 Certica Solutions, Inc. All rights reserved. District Information Systems DATA OWNERS Clean Up Data Address Compliance Issues Resolve Problems Daily Data Action Process PUSH NOTIFICATIONS Business Rule Violations Data Quality Errors SISDisciplineHR-FinSpecial Ed Certify PEIMS Reporting CampusesDepartments Information Technology Data Governance

8© 2016 Certica Solutions, Inc. All rights reserved. How is this Different from What You Have Today? Customary District Process Data owners run validation reports and queries Multiple data validation processes create security risk Reliant on manual tasks Data is cleaned up sporadically and periodically Certify Data Action Process Validations pushed to data owners daily Single data validation process safeguards PII Automated, systematic Data is corrected and monitored continuously

9© 2016 Certica Solutions, Inc. All rights reserved. How Does this Help? Measure Improvement Sustain a Process Mitigate Risk Accelerate Adoption

10© 2016 Certica Solutions, Inc. All rights reserved. Implementation of a Data Action Process Curtis Lee leads Data Quality and Educational Technology Support for Jeffco Public Schools – 85,000 students – in Golden, Colorado. “The Data Quality team is engaged with our internal instructional and business customers to proactively address data quality issues to improve both compliance reporting and critical cross-application integrations.”

11© 2016 Certica Solutions, Inc. All rights reserved. Implementation of a Data Action Process “Larger districts, in particular, have a scale and complexity that require systemization of their data quality program. The Certify approach allows us to proactively support the change management required to implement and sustain a successful program.” Curtis Lee, Executive Director Data Quality & Educational Technology Support Jeffco Public Schools, Golden Colorado

12© 2016 Certica Solutions, Inc. All rights reserved. Erin Alberts Thank you!

13© 2016 Certica Solutions, Inc. All rights reserved. Texas Certify User Community – Aldine ISD – Alief ISD – Brownsboro ISD – Brownsville ISD – Bryan ISD – Cleburne ISD – Conroe ISD – Cypress-Fairbanks ISD – Dallas ISD – Deer Park ISD – Del Valle ISD – Fort Bend ISD – Frisco ISD – Houston ISD – Humble ISD – Hutto ISD – Judson ISD – Katy ISD – Keller ISD – Killeen ISD – La Joya ISD – Lamar CISD – Laredo ISD – Los Fresnos CISD – Lufkin ISD – Magnolia ISD – McAllen ISD – Rockwall ISD – Round Rock ISD – San Angelo ISD – San Antonio ISD – Sheldon ISD – Spring ISD – Spring Branch ISD – Uvalde CISD – Victoria ISD – Waller ISD – YES Prep Public Schools – Aldine ISD – Alief ISD – Brownsboro ISD – Brownsville ISD – Bryan ISD – Cleburne ISD – Conroe ISD – Cypress-Fairbanks ISD – Dallas ISD – Deer Park ISD – Del Valle ISD – Fort Bend ISD – Frisco ISD – Houston ISD – Humble ISD – Hutto ISD – Judson ISD – Katy ISD – Keller ISD – Killeen ISD – La Joya ISD – Lamar CISD – Laredo ISD – Los Fresnos CISD – Lufkin ISD – Magnolia ISD – McAllen ISD – Rockwall ISD – Round Rock ISD – San Angelo ISD – San Antonio ISD – Sheldon ISD – Spring ISD – Spring Branch ISD – Uvalde CISD – Victoria ISD – Waller ISD – YES Prep Public Schools