State PTA Reflections® Network Hosted by National PTA

Agenda – March 1 Welcome & Introductions Program Updates & Reminders First Look at 2016-2017 Program Materials Next Call: 8:30 p.m. EST, Tues., April 5 Topic: Reporting Program Success

Program Updates & Reminders March 1 National Deadline for Reflections Student Entries Email Reflections@PTA.org for assistance. National Review and Awards Timeline Receive email confirmation of state submissions by March 8 Receive email to review draft list of awardees April 13—20 Share National Awards Announcement on May 1

FIRST LOOK! 2016-17 Reflections: What Is Your Story? Program Materials for State PTA Leaders PTA.org/StateReflectionsLibrary

National Events, Trainings & Deadlines 2016 Mar. 1  National-Round Deadline for Reflections Student Entries Mar. 11  Deadline for Mary Lou Anderson Grant Applications May 1  National Awards Announcement Jul. 2 Annual National PTA Convention & Expo (Awards Celebration & Workshop) Aug. 9 Reflections 101 Webinar 8 PM EDT Sept. 11-17 National #ArtsEd Week Dec. 2  National-Round Deadline for Theme Search Entries 2017 Jan. 9  Mary Lou Anderson Call for Applications Jan. 10 National Art Exhibit Opening Ceremony at U.S. Dept. of Education Mar. 1 National-Round Deadline for Reflections Student Entries Mar. 17 Deadline for Mary Lou Anderson Grant Applications May 1 National Awards Announcement

2016-17 Reflections Materials New! For State PTA Leaders (not for distribution) State PTA Reflections Guide State PTA Participation Form Template Training Materials For PTA Leaders Local PTA Reflections Guide & Local PTA Participation Form (Council, District, Region) PTA Leader Checklist, Volunteer Sign-Up Sheet, Tips for Program Promotion Themed Poster (.pdf, fillable .pdf) & Themed Image (.jpg,.png) Flyer for PTA & School Leaders (En Espanol, 2-Sided) Judging Guidelines & Score Card  Reflections Celebration Guide, Media Advisory & Press Release National Awards, Student Certificate Thank-you Letter for Volunteers, Program Evaluation Reflections 101 e-Learning on demand & Reflections 101 Webinar Aug. 9, 8 PM EDT In-kind contributions can play a major role in a program’s funding plan.   Start with Your Closest Connections: PTA provides program leader and volunteer time. School may provide facilities and staff time. Consider Your Relationships: University may conduct a program evaluation. Local media may donate commercial time, Celebration Event Ads. Art/Office/Food supply store discounts for members/participants. Staff Time from a Community Organization Evaluations Conducted by Universities Fundraising Consultation by a Business Additional Funding Sources: Foundations: www.fdncenter.org To increase access to arts education To support school-community partnerships. To provide professional development for arts teachers.

2016-17 Reflections Materials New! For Students (customize and distribute) Student Entry Form (.doc, .pdf, fillable .pdf) Theme Search Entry Form & Past Themes  Official Rules & Summary of Rules  Special Artist Division Rules Dance Choreography Rules Film Production Rules Literature Rules Music Composition Rules Photography Rules Visual Arts Rules Optional: Consent Form (En Espanol) In-kind contributions can play a major role in a program’s funding plan.   Start with Your Closest Connections: PTA provides program leader and volunteer time. School may provide facilities and staff time. Consider Your Relationships: University may conduct a program evaluation. Local media may donate commercial time, Celebration Event Ads. Art/Office/Food supply store discounts for members/participants. Staff Time from a Community Organization Evaluations Conducted by Universities Fundraising Consultation by a Business Additional Funding Sources: Foundations: www.fdncenter.org To increase access to arts education To support school-community partnerships. To provide professional development for arts teachers.

For State PTA Leaders not for distribution

For PTA Leaders: Local PTA Guide & Participation Form

PTA Leader Online Instructions PTA Registration & Reporting Register Your PTA (Jul. 1—Jan. 1) Report Student Participation & Program Success (Sept. 1—Mar. 1) Student Entry Portal Instructions: Create an Account Submit Student Entry + Artwork Confirm Student Submission Status For PTA Leaders: Online Instructions

For PTA Leaders: Check List & Volunteer Sign-Up

For PTA Leaders: Themed Poster & Images

For PTA Leaders: Judges Guidelines & Score Card

For Students: Entry Form & Summary of Rules

Official Rules For Students: Official Rules For Participation Eligibility Arts Categories Grade Divisions How To Enter Entry Requirements Finalist Selection and Notification Ownership and License Participating Entities State Specific Instructions For Students: Official Rules For Participation

6 Arts Category Rules For Students: Arts Category Rules Arts Category Description Accepted Forms/Styles/Technology Tips for Artist Statement Judging Criteria Originality Copyright Presentation Packaging State Specific Instructions For Students: Arts Category Rules

Special Artist Rules For Students: Special Artist Rules Eligibility How to Enter Guidelines Allowable Accommodations For Students: Special Artist Rules

For Students: Theme Search Entry Form & Past Themes

Next Steps Stay tuned for Spanish-translated materials for students! Customize Your Online PTA Registration and Student Entry Forms. Add 1 drop down menu listing your State’s Council/District/Region PTAs 3. Customize materials and share via State PTA website. Promote available e-Learning Course and Webinar Registration Link. Look for and share National PTA promotions via eblast and social media. Look for National Awards Announcements! Register for National PTA Convention!

Reflections@PTA.org