PowerPoint Presentation on Informal Reports By Kadari Srikrishna

REPORT A report may be defined as a formal statement describing a state of affairs or what has happened. It contains a detailed description of a problem or a situation. It generally includes conclusions and suggestions for future course of action.

Informal report: A informal report is usually in the form of person-to-person communication. It is usually written in the form of a letter. It is also called as short reports. It is a document that contains about two to five pages of text.

Purpose of Informal reports: To use memo format. To brief, side-stepping detailed documentation. To assume the target reader already.

Guidelines for Writing Informal Reports Define the project. Write a statement of purpose. This mostly one line sentense that describes the readers about what the report is about.

Guidelines for Writing Informal Reports Gather data from these sources: Company records Observation Surveys, questionnaires, inventories Interviews Electronic and other research

Guidelines for Writing Informal Reports: Develop an appropriate writing style Use effective headings Being objective

Kinds of Informal Reports Information Report Progress Report Justification Report Feasibility Report Minutes of Meeting Summary

Parts of an Information Report We collect and organize information. Introduction Body Conclusion

Parts of a Progress Report Purpose and nature of project Summary of work completed Thorough description of work in progress Forecast of future activities

Justification Report To solve problems by evaluating options and offering recommendations These reports are being directed by the management to be made.

Feasibility Reports: 1)Implementing the proposal Feasibility Reports: 1)Implementing the proposal. 2)Formed by out sourced consultants.

Parts of Informal Minutes Summaries of important discussions Summarizes the record of old and new business and announcements.

Summaries of Articles or Books Include primary ideas, conclusions, and recommendations Omit examples, illustrations, and references

Skeleton of an informal report FROM: DATE: SUBJECT: ========= Work Completed Current Status of X Current Status of Y Work Remaining Overall Status cc: ___

Conclusion Informal reports are used to convey the casual information in the work place i.e., they will provide routine information to a “regular” reader. It helps in transferring knowledge from a person who knows it to a person who needs to know it. Thus the informal reports play a major role in the transfer of information between the employees in the work place about progress of their work etc…

References: Student Learning Commons Writing Resources: http://learningcommons.sfu.ca/writing/Onlineresources.php www.wikipedia.com www.scribd.com www.mbamaterials.com/communication/businessreports Business communication by sathya swaroop

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