Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Getting more out of your Dynamics GP Inventory

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Introduction Sean Hunter Dynamics Reporting Specialist Turnkey Technologies, Inc Turnkey Technologies, Inc. since 2011 Working with Microsoft Dynamics GP since 2009 Supply Chain Industry Focus with supplemental Financial, AP and AR experience End to end implementations 6 Years Report Writing Experience SSRS GP Report Writer Excel ERP Software Implementation since 2007

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Agenda 1.Utilizing Cycle Counting 2.Fine tuning your current configuration 3.Key New Feature Awareness 4.Questions and Additional Topics

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Utilizing Cycle Counting Configuration Processing Benefits

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Configuration Set up your Stock Calendar – Determines days you can count Inventory

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Configuration Internally define intervals for counts This is not a GP configuration but rather a planning activity and prep. Weekly Bi-Weekly Monthly Quarterly Semi-Annually Annually

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Configuration Mass assign Cycle Counts to your items. Go to Inventory > Cards > Count Cycle Assignment

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Configuration Individually update or assign Cycle Counts to your items. Go to Inventory > Cards > Quantities/Sites > Stock Count

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Processing Go to Stock Count Schedule Inventory > Transactions > Stock Count Schedule Click Mass Add

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Processing Enter the applicable date range depending on your count. Suggestion: Narrow counts by warehouse and other filters if possible.

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Processing Perform count as normal

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Benefits Smartlist Tracking for missed counts. Monitor Next Count date for upcoming count planning activities.

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Benefits Smaller counts lead to more accurate entry at year end Lower overhead for counts Actual or close to actual numbers in lookups Better and more accurate financial report

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Suggestions from Past Experience Count as often as workload allows Utilize down days to count Freeze sections of inventory for counts. No transactions should be posted for those items and inventory in those sections should not move from the shelves. Narrow down count sections as best as possible. Relocate inventory items if possible to group into counting groups Assign at least single bin locations for items to aid in search and counting routines

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Fine Tuning GP Inventory Useful Fields Item Configurations Template Items

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Useful Fields Item Class Item Short Description Item Generic Description Item Internet Information Fields Single Bin Definition

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Class Best to use this for Account Number assignments. If no account assignment is needed then works perfect for grouping items together.

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Short Description Best purposed as a quick reference field since the majority of the item lookups have this as the default column for Description

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Generic Description This field works exceptionally well as a Stock Count Grouping field. Available in Stock Count Mass Add, Cycle Count Assignments, Inventory Report filtering.

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Internet Information These fields are usually not utilized for inventory items but make a great place to assign new pieces of information. Additional Information can double as an extended description

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Single Bin Location Even if you do not want to track quantities of an item in inventory by bins, configuring an item “location” within a warehouse can expedite picking, counting, and other activities exponentially.

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Configuration Suggestions Item Site Assignments Item Vendor Assignments Item Types

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Site Assignments Make sure the items are appropriately assigned to warehouse sites. Do not assign all items to all sites if possible. This will reduce the amount of native records that display in Smartlists and other reports. Don’t forget the Mass Site Assign by Item

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Vendor Assignments Make sure that your items have an Originating Invoice Cost if assigned to vendor Use Vendor Item Numbers instead of an item per vendor item number

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Types Sales Inventory – Items that will track quantity and value. Consumed, used, or sold by the company Discontinued – Items meant to be sold and inactivated. Best use is for clearance / while supplies last. Kits – Bundle items. The Kit Item Number is simply a placeholder. Item contains component items from the item file. Non-Tangible Item Types – Service – Tracks Current Costs Flat Fee – Tracks Current Costs Miscellaneous – No Current Costs

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Templates Define standard information on a generic named item. Use that item to copy standard information to another item quickly. Benefit is that an item copy will copy more information than an Item Class assigns

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Key New Features Reason Codes Item Multiple Site Assignments Suggested Item Enhancements

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Reason Codes Help you code and control inventory transactions.

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Item Multiple Site Assignments Speeds up item site assignments.

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Suggested Item Enhancements Use the window to analyze sale data for an item and plan ordering.

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Q & A

Dynamics GP Inventory GPUG St. Louis Chapter Meeting Tuesday, September 15 th, Thank you! Sean Hunter