2 Management Services Accounting Information Systems Technology Environmental & Security Management Internal Audit General Services: Airport Building & Grounds Capital Projects Management License InspectorPurchasingDocument Services Fleet Management Real Estate AssessorRisk ManagementRadio Shop Waste & Resource Recovery Appointed OfficialsElected Officials Courts Clerk of the Circuit Court Magistrate Commissioner of the Revenue Registrar Commonwealth’s Attorney Treasurer Management Services Division

3 Presentation Overview 1.Services From a Customer Perspective 2.Providing Excellent Value 3.Development of the FY2011 Budget 4.Response to the Economic Challenges Management Services Division

4 Citizen Services Assessment & Collection of Taxes County & School Support 19.3% 11.9% 68.8% $59.5m $16.7m $10.2m FY2010 Adopted Budget Expenditure Breakdown – All Fund Types Services From a Customer Perspective Management Services Division

5 FY2010 Adopted Budget (Consolidated Total County) Services From a Customer Perspective Management Services Division $1,139.6m $86.4m 93% 7% Management Services Citizen Services1.4%$16.7m Assessment &Collection Of Taxes.8%$10.2m County & School Support4.8%$59.5m 7.0%$86.4m

6 Management Services Division Providing Excellent Value Consolidated County/School Functions Efficient Operations Implementation of Cost Savings/Avoidance Ideas Risk Mitigation

7 Management Services Division Consolidated County/School Functions County School Consolidations Accounting Energy ManagerFleet Internal Audit Purchasing Radio Shop Risk Management

8 Management Services Division Inflation-Adjusted Expenditures Per Capita General Fund Efficient Operations

9 Time-of-Use Rates + Energy Manager’s Analysis of Usage Patterns + Coordination with Facility Managers = CCPS Cost Avoidance of $552,000 in 2009 Energy Management Successes – Partnership with CCPS Cost Savings/Avoidance Ideas Management Services Division Managing Energy Use

10 Management Services Division Cost Savings/Avoidance Ideas Energy Management Successes

11 Management Services Division Risk Mitigation Protecting and Preserving Assets and Data Insurance Coverage Minimizing Claims Loss Prevention Access to Personal & Protected Information Building and Employee Security Environmental Protection Compliance with Laws & Regulations Develop & Enforce Policies to Prevent Fraud Strong Internal Controls Risk Management Information Systems Technology Environmental & Security Management Accounting Internal Audit Purchasing

12 Management Services Division Risk Mitigation Potential fines have reached $37,500 per day per incident Environmental Management System allows control and mitigation of potential environmental impacts County has received 0 notices of violation (NOVs) in the past seven years

13 Development of the FY2011 Budget FY2010 General Fund Adopted Budget$51,852,500 Benefits & Insurance 673,500 Other Changes (193,000) Reductions (1,981,900) Total FY2011 Proposed Budget$50,351,100 FY2009FY2010FY2011 Full-Time Authorized Positions Management Services Division

14 FY2010 Non-General Fund Adopted Budget$34,527,200 Benefits & Insurance 137,000 Other Changes (628,600) Reductions (1,798,500) Total FY2011 Proposed Budget$32,237,100 FY2009FY2010FY2011 Full-Time Authorized Positions Management Services Division Development of the FY2011 Budget

15 Response To The Economic Challenges Reductions Through Efficiencies (No Citizen Impact) Consolidations - Environmental & Security Management/General Services - IST Printing/General Services Document Services Copier Services Contract Renegotiation Staff Reductions - Full-Time Positions - Part-Time Positions $ Positions $280,100 2FT $547,100 - $511,800 11FT $ 37,000 2PT Management Services Division

16 Other Reductions (No Citizen Impact) Capital Equipment Airport CIP Training/Education Miscellaneous Operating Costs Non-Programmatic Reductions (Potential Citizen Impact) Staff Reductions - Full-Time Positions - Part-Time Positions $ Positions $382,100 $150,000 $101,900 $218,000 $415,100 8FT $ 31,600 5PT Response To The Economic Challenges Management Services Division

17 Waste & Resource Recovery Convenience Center Changes - Open Five Days Per Week Instead of Seven - Reduce Hours of Operation to 9:30 – 6:00 - Renegotiated Brush Grinding Contract - Eliminate Customer Value Cards - Reduce Gate Fee from $8 to $7 Outsource Trash Collections for the Tax Relief Program $ Positions $542,100 5FT $100,000 4FT, 2PT Response To The Economic Challenges Management Services Division Programmatic Changes

18 Programmatic Changes Citizen Recycling Advisory Committee Recommendations - Continue Residential Curbside Program - Establish Single-Stream Recycling at School Facilities - Increase Drop-Off locations - Establish Recycling Fee $ $2.5m Response To The Economic Challenges Management Services Division

19 Citizen Services Assessment & Collection of Taxes County & School Support 19.3% 11.9% 68.8% $56.9m $15.9m $9.8m FY2011 Proposed Budget Expenditure Breakdown – All Fund Types Services From a Customer Perspective Management Services Division

20 Management Services Division Questions ?