Special Event Planning

Know the Event Get involved in the planning early Engage with the local planning team – through your local emergency management Sources of Information

Event Background 150 th Civil War Battle of Manassas / Battle of Bull Run 4 Day Event 150,000 people over 4 day was the projection 3 Jurisdictions – Federal, County and City Hottest day on record degrees Wide open field Bussed-in, Bussed-Out Temporary Water System – Mile of Pipe Re-enactor demographics

Risk Assessment Not every event is a public health event – – Look at historic outcomes of event in the past – Risk Calculations – Weather – Food – Communicable Disease Preserve your relationships

District Planning Team Meet regularly with a district planning team to determine priorities and strategies. – What are the major public health risks? – Don’t get side tracked Stay in your lane

Event Planning Team Regularly attended multi-disciplinary planning team Worked with Partners to express concerns and recommendations Heat was a major concern of ours – Worked with hospital to donate a truckload of bottled water which was given out for free – Initially some concerns because of vendors

Central Office Here to support you and provide resources – Help with regulations and resources – Camping – Temporary Water Works – OEMS We regularly met with Central Office to update on our event Politically Sensitive Issues

Epidemiology Engage your epis early – Data, Data, Data Central Office supported our epi team with 6 people.

Volunteers Used volunteers from across the Northern Region to support City of Manassas first aid tents. We integrated them into their system – paired with Fire / EMS.

Worker Safety Event took place of majority of the county, on the hottest days of the year. – Accountability – Accidents – Communication – Vehicles Developed a safety program, which paved the way for our district safety program

Communicate How will you communicate with employees in the field? How / When / Why will you communicate with Central Office?

Record Keeping Important to keep notes of your recommendations and meeting Hours spent on the event Historical Reference

What did we end up doing? Department / Office Hours Prince William Health District 2048 Office of Drinking Water 110 Medical Examiner 492 Medical Reserve Corps 44 Office of Emergency Medical Services 30 Office of Emergency Preparedness 150 Office of Environmental Health 40 Office of Epidemiology 130 Risk Communication 100

Permit / Inspect Campgrounds Collect and Analyze Epidemiology Data Permit and Inspect Food Vendors MRC Supported First Aid Tents Medical Surge / Engage with Hospitals & RHCC Patient Tracking 211 Public Information on Busses Staff multiple EOCS

Major Lessons Learned Balance your reaction – Wait till you get the facts Engage in the planning early Communication with Community Partners – Outreach / Public Epis are your friend Communication Working at alternate site / COOP