Eight-Step Problem Solving for School Improvement Planning Presented by Region IV Differentiated Accountability

Ice Breaker BSI Summer Institute Using the paper provided, create a school tent to identify your school’s table. 2.Use index cards to make three business cards with your name, position, school and district on one side. 3. Find someone, exchange cards, and collect responses to: What is the purpose of the School Improvement Plan? and record it on the card you received. 4. Meet two more participants and repeat.

Learner Objectives School Based Leadership Teams will: Understand changes in the School Improvement Plan (SIP). Know critical components of eight-step problem solving to develop the SIP. Consider infrastructure needed to support engaging in data-based problem solving for SIP development and monitoring. BSI Summer Academy 20133

Alignment Is Mission Critical 4 Standards Performance Expectations Student Curriculum Instruction Assessment DATA

Every System Is Perfectly Aligned to Get the Results That It Gets - Florida PS/RtI Project

System Change and Your School Improvement Plan Going beyond compliance Engaging leadership teams in collaborative data-based problem solving Requiring the identification of system barriers as root causes of student outcomes Addressing all domains which support systems change

Leadership That Turns Around Schools Research shows that leaders who bring about dramatic gains in student achievement consistently take actions within four general categories: Initial analysis and problem solving Driving for results Influencing inside and outside the organization Measuring, reporting and improving Creating a Data-Driven Culture Turnaround Leadership: How to Identify Successful School Leaders Reform Support Network, U.S. Department of Education BSI Summer Academy 20137

Use Structured Data-Based Problem- Solving Process to Improve Performance at All Levels Individual Students Groups of Students Classrooms Schools Districts State

Three tiers describe the level and intensity of the instruction/interventions provided across the continuum. They are layers of support for core instruction. Goal: At least 80% of all students will succeed given CORE support. Multi-tiered System of Supports 9 Tier 1/Core ALL Tier 2/Supplemental Some Tier 3/Intensive Few Core + Increased Time and Focus MTSS Foundational Structures Instructional Alignme nt

School Improvement  The Vision  Going Forward  Legal Authority  Plan Components  Problem-Solving School Improvement Plan and Problem Solving A collaborative, data-based problem-solving and planning process in every school and district which leads to increased student achievement, facilitated by an online tool configured to accomplish the following:  Improve local decision making by presenting Florida’s current and emerging data sources (school grades, FCAT, value added model, interim assessments) to principals and district administrators in the context of school improvement planning and data-based problem solving  Reduce administrative burden by consolidating and aligning various required state and federal plans  Increase the degree to which successful local innovations are shared across Florida’s districts. 10

What is the 8-step problem-solving process? 11

Step 1. Identify Goal for Target BSI 2013 Summer Academy 12

What is the 8-step problem-solving process? 13

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Step 1 Identify the problem or goal in concrete, descriptive, behavioral, measurable terms

Step 1: Problem/Goal Identification Example Actual: 33% reading proficiency (all students) Target: 58% reading proficiency Goal: Increase reading proficiency, as measured by FCAT 2.0.

How will the SIP web application work? 17

What is the 8-step problem-solving process? 18

Step 2: Problem Analysis- Resources/Barriers Identify all potential resources/ ideas for resolving the problem or achieving the goal, and all obstacles that must be overcome/reduced Brainstorm Resources and Barriers

Step 2: cont… District support Monthly professional development days Data Specialist/Support Administrators: instructional leaders Volunteers District new teacher mentoring program Too many assessments No access to data Time Data is collected but not utilized to inform instruction New teachers High number of student absences Limited opportunity for professional development No instructional coaches Too many initiatives Instruction and assessments do not align Teachers lack content knowledge Teachers do not routinely engage in Instructional best practices ResourcesBarriers

Step 2: cont.. What resources would your team include? What additional barriers would your team include? BSI Summer Academy

Step 2: cont… District support Monthly professional development days Data Specialist/Support Administrators: instructional leaders Volunteers District new teacher mentoring program Too many assessments No access to data No time to do everything Data is collected but not utilized to inform instruction New teachers High number of student absences Limited opportunity for professional development No instructional coaches Too many initiatives Instruction and assessments do not align Teachers lack content knowledge Teachers do not routinely engage in Instructional best practices ResourcesBarriers

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What is the 8-step problem-solving process? 24

Step 3: Problem Analysis/Barrier Selection Select one barrier from the list: Prioritize by choosing those barriers that are: Immediately actionable Foundational Wide reaching Other obstacles will be selected later.

Step 3: Barrier Selection Example Systematic support for teachers is lacking. Alterable Organizational Actionable Too many assessments No access to data No time to do everything Data is collected but not utilized to inform instruction New teachers High number of student absences Limited opportunity for professional development No instructional coaches Too many initiatives Instruction and assessments do not align Teachers lack content knowledge Teachers do not routinely engage in Instructional best practices Prioritized Barrier 1 Barriers

What would your team select? Resources Barriers BSI Summer Academy

School Improvement Plan 28

What is the 8-step problem-solving process? 29

Step 4: Intervention Development Brainstorm strategies to reduce or eliminate only the obstacle selected. These are only ideas Not limited to ideas on resource list

Step 4: Intervention Development/Brainstorm Strategies - Example Lack of Systematic Support for Teachers Possible Strategies to Reduce Barrier: Teacher leaders can provide coaching/mentoring support Schedule professional development for data analysis and use Guided data-driven lesson planning during common planning Align district new teacher mentoring support with school needs

BSI Summer Academy What would your team add to these strategies?

What is the 8-step problem-solving process? 33

What is the 8-step problem-solving process? 34

Step 5 : Intervention Development & Follow Up Identify plan of action, specifying who, will do what, and by when to eliminate barrier. WHO? Name or title WHAT? Detailed description of strategy WHEN? Specific dates Establish detailed procedures for following up with person(s) responsible to ensure steps are completed. Prompts for action Periodic updates Additional support needed

Step 5: Intervention Development Example Team leaders/lead teachers can provide instructional mentoring/coaching Identify team leads Who? Administration When? 8/1/13 Develop plan for team lead “coaching” support (e.g., modeling, guided planning) Who? Administration When? 8/1/13 Lead teachers will support teachers based on expectations Who? Administration When? 8/19/13 BSI Summer Academy

Step 5: Intervention Development Who will support lead teachers? How? Initial meeting to set expectations for implementation » Who? Administration » When? 8/1/13 » What? Plan meeting Ms. Smith and Mr. Jones on 7/25/13 » What? Mrs. Turner will check in on 7/18/13 to see if any help is needed Weekly support meetings » Who? Administration » When? Weekly starting 8/22/13 BSI Summer Academy

Step 5: Intervention Development Considering your team’s problem solving: What is the strategy selected for action planning? Who will support the implementation? How? BSI Summer Academy

School Improvement Plan 39

What is the 8-step problem-solving process? 40

Step 6 : Intervention Development/ Fidelity Plan Identify how strategies to reduce or eliminate barrier will be monitored for fidelity of implementation. WHO? Name or title WHAT? Detailed description of strategy WHEN? Specific dates Evidence of completion Quality (implemented as intended) Quantity (access to intervention or strategy)

Step 6 : Intervention Development/ Fidelity Plan BSI Summer Academy “Coaching Logs” reflecting time with identified teachers and what was done Who? Administration When? 8/19/13

Step 6 : Intervention Development/ Fidelity Plan What would your team’s fidelity plan look like? WHO? Name or title WHAT? Detailed description of strategy WHEN? Specific dates Evidence of completion o Quality (implemented as intended) o Quantity (access to intervention or strategy)

44 School Improvement Plan

What is the 8-step problem-solving process? 45

Steps 7 and 8: Evaluation Plan- Is it working? Develop a plan describing how you will know if: – Your action plans developed in Step 5 are reducing/eliminating the barrier you identified in Step 3 – Needs to include: who will be responsible for collecting and analyzing what by when Develop a plan describing how you will know if: – You are attaining the goal identified in Step 1 Are we on track to meet our target? – Needs to include: who will be responsible for collecting and analyzing what by when

Steps 7 and 8: Evaluation Plan- Is it working? Example BSI Summer Academy Step 7: Did we eliminate or reduce the barrier? How will we know? Interview/survey “coached” teachers to determine perceived support Calendar for supporting teachers Logs of time supporting teachers Lesson plans Step 8: Are we on track to reach our target? Did we reach our target? How will we know? – FAIR reading comprehension data. FSP – Ongoing Benchmark assessments

Middle School FCAT Success Probability (FSP) BSI Summer Academy Percent of Students 75% or Above ACTUALACTUAL TARGETTARGET

Is Reading Instruction Effective: Has the Intervention Improved Student Proficiency? ACTUALACTUAL TARGETTARGET A1 A2 A3 A4 A5 A6C1 C2 C3 C4 C5 C6D1 D2 D3 D4 D5 D6E1 E2 E3 E4 E5 E6B1 B2 B3 B4 B5 B6 n=19 n=16 n=18 n=15 n=18

What would your team’s Step 7 and Step 8 look like? How will you know you have successfully eliminated or reduced the selected barrier? How will you know if targeting the selected barrier is getting you closer to your target, your goal from Step 1? BSI Summer Academy

School Improvement Plan 51

School Improvement Plan 52

BSI 2013 Summer Academy 53 SBLT Data Review Calendar

What is the Mid-Year Reflection? Has the goal been achieved? If yes, based on what evidence? If no, is progress being made? If yes, based on what evidence? If no, have barriers been eliminated or reduced? If yes, based on what evidence? If no, are strategies implemented with fidelity? If yes, re-engage the problem solving process at Step 4 If no, problem solve around implementation fidelity 54

Next Steps DA Summer Academy Problem Solving – SIP Planning – DA Specialist Support School Based Leadership Team Problem Solving – SIP Planning – DA Data/MTSS Specialist Support BSI Summer Academy

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What support will you need to ensure collaborative, data-based problem solving occurs: To develop your SIP? To monitor your SIP? To revise your SIP? BSI Summer Academy

Next Steps Problem Solving Support – DA Summer Academy sessions and planning time – DA Data/MTSS Specialists – Eight-step facilitator guide SIP Support – DA Summer Academy planning time – DA Regional Specialists – DOE tool kit BSI Summer Academy

Collaborative Support Plan BSI Summer Academy

Contacts Synthia LaFontaine, EdS. Data/MTSS Specialist Region V Office of Differentiated Accountability Paul Malberg Literacy Specialist Region IV Office of Differentiated Accountability BSI Summer Academy