Office of the City Clerk KRISTA MARTINELLI 400 Grand Avenue

History of the City Clerk Profession “The Clerk is one of the oldest government professions”  The City Clerk is the link between the public, the City Council and the City organization  The City Clerk’s office is the hub of municipal government  The clerk is considered the historian of the community (archivist)

Clerk Staff  Krista Martinelli, City Clerk  Anna Brown, Deputy City Clerk  Iman Mouasher, Assistant City Clerk  Kathryn Reodica, Acting Assistant City Clerk

Statutory Duties & Responsibilities Per Government Code sec et. seq.  Record of proceedings (minutes); books; index  Conform ordinances and resolutions  Custodian of the City Seal  Appoint Deputies  Administer oaths; affidavits; depositions; certifications, acknowledgements

Four Main Functions of the City Clerk  Public Notice (Brown Act) Agenda Preparation and Council meeting packets Agenda posting – Specific to type (Regular, Special, Emergency) Publish & Post legal notices Mail public hearing notices  Records Administration Receive claims, subpoenas, summons Attest documents Coordinate agreement execution and follow up, maintain insurance certificates

Four Main Functions of the City Clerk  Local Elections Officer/FPPC Filing Officer Municipal Elections Municipal Elections Provide voter registration forms Provide voter registration forms Campaign filings Campaign filings Statement of Economic Interest filings and reporting Statement of Economic Interest filings and reporting  Public’s Information Resource (Public Records Act) Public relations Public relations Answer citizen inquiries made by phone, fax, or in-person Answer citizen inquiries made by phone, fax, or in-person Respond to Public Records Act requests Respond to Public Records Act requests

Other Duties  Monitor Board and Commission terms and appointment process Conference Center Authority Cultural Arts Commission Housing Authority Library Board of Trustees Parking Place Commission Parks & Recreation Commission Personnel Board Planning Commission SMC Mosquito Abatement District SMC Flood Control District

CONCLUSION The City Clerk is the Public’s Elected Representative at City Hall.