Working with Equations Mini Activity I. Objectives: The Learner will be able to: 1. Apply Currency formatting to cells in Excel 2. Use the AutoSum tool.

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Presentation transcript:

Working with Equations Mini Activity I

Objectives: The Learner will be able to: 1. Apply Currency formatting to cells in Excel 2. Use the AutoSum tool to add cells 3. Use the Function tool to calculate the average of a range of cells 4. Save Excel spreadsheet

Open a new Excel document.

1. Enter the following labels and format them so that they are big, bold, and centered. In Cell A1 type: First Name In Cell B1 type: Last Name In Cell C1 type: Department In Cell D1 type: Salary Ex.) PLEASE NOTE: These labels are categories – please do not type your first name and last name in your Excel document.

2. Add the following data to your spreadsheet. You can use these sample records or create your own. I will be using this chart in my example. You cannot use the same data that is in this chart.

3. Formatting columns: Select column D and use the Currency tool in order to change the sums into salary amounts. Highlight boxes by clicking on the mouse when you are in the middle of the box and dragging down through the boxes that you would like to select. * Boxes will turn light blue once they are selected* Once boxes are selected, right click and select Format Cells. Then, select the Currency category under the Number tab. Press OK to convert the numbers into salary amounts. *Another way to change your numbers in currency amounts is by highlighting the boxes and clicking on located under the Number section of your toolbar.

4. Creating equations: You can input equations into Excel in order to find the sum or average of selected data. Select Cell D7 and use AutoSum to add up the SUM of the salaries in the D Column. First make sure that cell D7 is selected. Then, click on the function button on the top of the spreadsheet (fx).

4. Creating equations: You can input equations into Excel in order to find the sum or average of selected data. Last, make sure SUM is selected and click OK. Finally, double check that correct cells are highlighted in the Number 1 slot (D2:D6) and click OK. This will calculate the total sum of the cells selected (there are many ways to do this).

4. Creating equations: You can input equations into Excel in order to find the sum or average of selected data. An alternative ways to finding the SUM Type the following directly into your cell: =SUM(D2:D6) Click enter when you are done. PLEASE NOTE: Be sure to include your parenthesis. They are very important!

4. Creating equations: You can input equations into Excel in order to find the sum or average of selected data. Now, the total sum of all salaries should appear in D7.

4b. Creating equations: You can input equations into Excel in order to find the sum or average of selected data. Select Cell D8 and use Insert Function to calculate the AVERAGE of the Salaries. Double check to make sure Number 1 slot only includes cells D2 – D6

4. Creating equations: You can input equations into Excel in order to find the sum or average of selected data. An alternative ways to finding the AVERAGE Type the following directly into your cell: =AVERAGE(D2:D6) Click enter when you are done. PLEASE NOTE: Do not include the SUM in your average.

4b. Creating equations: You can input equations into Excel in order to find the sum or average of selected data. Your table should now look like this:

5. Lesson Reflection REFLECTION: Mini Lesson I: Working on Equations 1.What is one way to change numbers into salary amounts? 2.What equation do you use when you want to find an average?

6. Save the spreadsheet and name it: Excel Practice 1. You are done with Mini Lesson I! Stop here. Raise your hand and have your teacher check your work before moving on to Mini Lesson II. Great job!