Serving the people of Cumbria Do not use fonts other than Arial for your presentations Fire & Rescue Service Alternative Crewing Arrangement (Day Crewing Plus) Staff Engagement Briefing 28 September

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Agenda Council position –Challenges faced –Service Review Programme Fire & Rescue Service – Alternative Crewing Arrangement –Day Crewing Plus Objectives –Proposal information Sites Direct reports Staff implications Shift implications ‘Recruitment’ Accommodation Stages of the Process Employee Support and Advice Next Steps & Key Timescales

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Unprecedented Challenges

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Less money from Government

Serving the people of Cumbria Do not use fonts other than Arial for your presentations £113m£80m £233m 2011/18 £40m £200K 16/17 + £400K 17/18 Day Crew Plus

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Significance of staffing spend Contracts Schools Staffing Plus Capital Programme £305m: 2015/16 – 2019/20

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Service Review Methodology Service review programme

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Service Review Methodology “Some service reviews will result in a restructure that will deliver a similar service, but with less resource. Others however, will be much larger and could require a fundamental reshaping and whole-scale restructure of the teams involved. Regardless of the scale of each review, these are uncertain times for everyone involved and we are working closely with our Trade Union colleagues to carefully manage each individual process so that any affected staff receive regular communication, updates and as much support as possible. “ 7 Sept 2015 Engagement and Communication

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Day Crewing Plus - Review Objectives Present the proposed structure for Day Crew Plus (DCP) To inform how DCP will look and work. Communicate DCP Transition Communicate Staff redeployment programme Consider views and feedback Ensure delivery of budget savings to contribute to Council budget challenge.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Day Crew Plus – Proposed Sites Day Crew Plus is proposed for 3 sites within Cumbria. Carlisle East. Workington Ulverston

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Day Crew Plus – Direct Reports DCP will be based on teams made up of the following staff: Station Manager – Overall responsibility for the station (Does not form part of the Watch) Watch Manager A (Watch Commander – Shift Based) 2 x Crew Managers 9 x Firefighters

Serving the people of Cumbria Do not use fonts other than Arial for your presentations How Will DCP Work? DCP will work on the basic principle of a Crew of 4/5 (1 x WMA / CM plus 3 / 4 FF’s) working 24 hour shifts. Staff would work 12 Positive Hours and 12 Standby Hours Staff would live in the separate accommodation provided during Standby Hours. Staff will be allowed to have visitors / family stay on site within agreed guidelines

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Staff Implications (1) 1 x WM – WMA Rate + 23% - (See Table 1 later) 2 x CM - CM Rate + 23% 9 x FF - FF Rate + 23% Self rostered 24 Hour Shifts based upon : –12 Positive Hours and –12 Standby Hours 2100 – Shifts will be allocated on a self rostering basis

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Staff Implications (2) Staff will self roster and work a predetermined number of shifts per year not exceeding 151/154. All shifts will be programmed 6 weeks in advance. Annual Leave will be programmed in advance and will be based on a self rostering basis managed locally by the Supervisory Managers. (Local rota may need created for popular leave times).

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Table 1 – Costs and Savings Proposed Option Based upon Crew of 12 (1 x WMA, 2 x CM & 9 X FF) Breakdown of Costs (including ‘on-costs’)Pensionable Enhancement No Enhancement23% Enhancement Difference% Percentage Enhancement Total Cost (Inc approx FM + Other Revenue Costs £35k) Savings WMA £44,871 WMA £55,036 WMA £10,165 23%£621,287£168,033 CM £42,766 CM £52,447 CM £9,681 FF £38,641 FF £47,373 FF £8,732

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Shift proposals Total Available Shifts No of ShiftsNo of Months Shifts Shifts Shifts Annual Total12182 Shifts Annual Leave Less than 5 years – Shifts 5 Years or more Shifts Working Shifts Available Less than 5 years12154 Shifts 5 Years or more12151 Shifts

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Formal Consultation Considerations Engagement Approach Communication Strategy Recruitment to DCP – Process Redeployment of Staff not working DCP Benefits of DCP Model

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Engagement 4 week engagement 28 September – 30 October 15 Face to Face Meetings:  First – 8 October 2,00pm – 4,00pm Carlisle East Fire Station  Mid-point – 16 October 10.00am – 12.00pm Workington Fire Station  Final – 22 October 10.00am – 12.00pm Barrow Fire Station Opportunity of 1:1s with management on request Employee Information Website –for all reshaping documents and FAQs –FAQs regularly updated Website facility –to ask questions and provide comments on the proposals

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Communication Strategy Both face-to-face and website Staff Presentations 1:1 Meetings with staff directly affected Family meetings – Open events / Presentations (Dates of Family meetings can be found in the Statement of Change document ) Continued communication with Trade Union FAQs CFRS Update SMT Reports / Updates Project information available on Sharepoint

Serving the people of Cumbria Do not use fonts other than Arial for your presentations DCP Recruitment Process Expressions of Interest sought Selection Process applied Part Time / Job Share considered Appointments made Accommodation Licences created and signed

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Redeployment of Staff not working DCP Expressions of Interest sought for available relocations Selection Process may need to be applied Part Time / Job Share considered Appointments made Interim protection arrangements applied

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Accommodation Accommodation Block consisting of: 5 Self Contained Flats (Travel Lodge Style) designed to accommodate 2 Adults and 2 Children Separate from Fire Station Facilities Management costs to be factored Additional Revenue costs Rates, Insurance, Licences, Entertainment, media to be factored Capital Cost per site to be factored

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Accommodation

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Benefits of DCP (1) Facility to crew to 5 (standard crewing remains 4) Facility to crew special appliance when at 5. Significant contribution towards Corporate achieving efficiency savings of £200k per station. More efficient Duty System that does not effect operational response or appliance availability. Increase in Crew Skill levels and operational competence if self sufficiency achieved.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Benefits (2) Increased flexibility for staff through self rostering system (Time Off) Increased ownership of the station Enhanced remuneration package for working DCP Self sufficiency if suitable crewing factor built in alleviating pressures from Central Crewing *NB There will be a requirement to find an additional £96k savings from efficiencies / reductions elsewhere in CFRS to support 23% enhancement.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Review & Decision All feedback will be considered as part of the review & decision process Final decisions expected to be confirmed within the 2 week period Final meetings scheduled for : –9 November – 10.00am – 12.00pm Barrow Fire Station –12 November – 2.00pm – 4.00pm Workington Fire Station –13 November – 10.00am – 12.00pm Carlisle East Fire Station If extension needed beyond 2 weeks as a result of significant issues raised, then all staff will be notified as early as possible, with an explanation for why.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Further Support and Advice Both face-to-face and website Engagement period People Management support Trade Union representatives Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Next Steps Formal Consultation will run from 28 th Sept – 30 th October 2015 Feedback from consultation considered Further staff engagement sessions will be programmed Agreement sought with FBU Expression of Interest, Selection and Re-Deployment processes run Finalise implementation date in 2016 (Exact date TBC) Working Group to be established to further develop the practical application of the new duty system. Project Team to work to fine tune proposals – Duty System / Rotas etc based on stakeholder engagement / feedback. Accommodation build progressed

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Discussion & Questions?