1 Digital Commons

2 Welcome to Digital Commons lUNL now joins a community at the forefront of scholarly communications lView the repository at: whttp://digitalcommons.unl.edu

3 Repository Home Page

4 Institutional Repositories l“…a digital archive of the intellectual product created by the faculty, research staff, and students of an institution and accessible to end users both within and outside of the institution, with few if any barriers to access.” Raym Crow The case for institutional repositories: a SPARC position paper l“…a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.” Clifford Lynch Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age. February 2003

5 IRs – Common Contents wPre-prints (pre-refereed papers) or Post-prints (post- refereed papers) wElectronic Theses & Dissertations wUndergraduate senior or honors theses wNon-static resources (e.g., sound and video files) wConference papers wBook chapters wReports wJournals wPresentations wEtc.

6 Purpose of IRs lInstitutional Repositories serve three constituencies: wThe University or College wThe Faculty wThe Broader Research Community

7 The University lFacilitates information liberation - an ability to offer rich content that has historically been hard to share lCan manage and showcase institutional information assets (articles, working papers, etc.) under one site lFacilitates worldwide readership leading to an increase in the profile and prestige of the institution lCan stake or further a leadership claim in a specific subject area lDemonstrates to funding bodies (e.g., institutes and centres) the breadth and depth of output from a university lInstitution viewed as forward thinking and contributing toward publishing paradigm shift lKey Uses: wCompetitive / Comparative Tool wFaculty / Graduate Recruitment Tool

8 Faculty Benefits lWide dissemination of content wPapers are more visible wPapers are cited more lFacilitates rapid dissemination of ideas lCreates ease of access for peer group lProduces a community of faculty actively engaged with a worldwide audience of fellow researchers

9 The Broader Research Community l‘Frees up’ the communication process through the ability to view material that was previously unavailable or difficult to find. lImproves access to content for individuals who may not have had access lSpeeds innovation due to free information sharing

10 Populating IRs lElectronic Theses & Dissertations wProQuest has populated in Digital Commons lSenior theses and similar non-published works make excellent candidates for an IR lJournal Articles (preprint & post-print) wDevelop a policy requiring IR publishing of articles, where acceptable to journal publisher

11 Common Faculty Concerns lConcerned about getting published/tenure wJournals do not consider IR preprints “prior submissions” - Elsevier as example wMost journals (84%+) will allow preprints to stay up after publication lDon’t want others to “steal” an idea from the repository wPublishing in IR establishes precedence of the idea wLike-minded others may become supporters or collaborators lToo busy to participate wPosting is easy, and takes less than 2 minutes wAdjust your workflow to utilize administrative staff as needed

12 Digital Commons Reaches Out lConfirmation to Authors wAuthors receive an when the paper is posted that provides the URL for distribution lMonthly to Authors wProvides usage, link to paper (for distribution), and link/ to series to submit additional work lAudience Notification wSystem can interested audience of papers added wPrior to notification, system will notify authors/administrators of forthcoming announcement, and encourage additional submissions

13 Typical Site Structure Institutional Repository Publication Series Volume/Issue Objects Consortium Repository Can bundle multiple repositories together as a consortium The “site,” containing all series and objects Collection of Objects - designed either as an open (unstructured) series or a journal (structured) series. Structural elements added to a series defined as a journal The fundamental “document” that an end user retrieves and uses – can be papers, images, music, video, etc. The department sponsoring the series (e.g. School of Business) Community Metadata Document Supplemental Files

14 Digital Commons and Related Sites lThe Berkeley Electronic Press technology has been implemented at a number of sites including: wBoston College wCarleton College wCornell – School of Industrial & Labor Relations wDickinson College wHouston Academy of Medicine – Texas Medical Center wMacalester College wMiddlebury College wPace University wSecretarίa de Educacion del Estado de Chiapas wSimmons College wStevens Institute of Technology wThomas Jefferson University wTrinity University (Texas) wUniversity of Connecticut wUniversity of Nebraska - Lincoln wUniversity of Pennsylvania wUniversity of Texas at Dallas wUniversity of Texas at El Paso wCalifornia Digital Library (Bepress charter site) wFlorida State University (Bepress charter site) wNew England Law Library Repository, including University of Connecticut, Cornell and Yale (Bepress charter site) Visit for links to Digital Commons sites

15 What Do I Do Next? lFaculty Members wView the site at: wClick on “My Account” and follow instructions to sign up wContact the Library to arrange submission of materials lLibrarians wView and Register on the Site wEngage Faculty Members in Discussing Potential Content

16 Enjoy! We’re Here To Help lProQuest Technical Support w wMartha Salyer, Digital Commons Team Lead lDigital Commons User Forum whttp://dcforum.proquest.com lJeff Riedel – Program Manager w