Welcome St. John Providence

Select Specialty Registration Training

Overview Admit (ADM) Process Transfer (XFER) Process Discharge (DSCG) Process

ADM (Admission Process)

ADMIT (ADM) FUNCTION SELECTION Place an “X” next to PTMG function (Patient Management) and press ENTER.

ADMISSION (ADM) SELECTION FUNCTION SELECTION Place and ‘X’ next to ADM (Admission) function and press ENTER.

PATIENT TYPE SELECTION Select line number for ‘IL’ Select Specialty and press ENTER. **The only patient type you will see is the ‘IL’ Select Specialty patient type**

CPI SEARCH PARAMETERS If you have the patient’s medical record number, type this in the CPI Number field and press enter, otherwise enter the patients last name, first name and date of birth and press F10.

PATIENT SELECTION Always perform a thorough search before selecting patient. Select Line Number corresponding to patient. Create a new CPI number only if the patient cannot be found in the database by pressing ‘F9’.

PERSON INFORMATION I All Mandatory fields are highlighted, re-verify demographic information was entered correctly. Update information as necessary and press enter.  SS# - will auto generate to CPI# if this information is unavailable  Primary PI (Primary phone number). Type ‘?’ in PI field to select type of phone number  Pref. Language for Care Decision – this field helps us determine if translation is needed  For patients new to our database, please enter the following information for fields listed below: * Advance Directive – ‘N’  *Date – Current date * Privacy Notice – ‘N’

PERSON INFORMATION II Employer information is not mandatory, enter through this screen without changing anything.

VISIT HISTORY/SUFFIX SELECTION Visits <60 days old are eligible to have information such as contacts and family physician carried forward. Place a ‘C’ next to the line and press enter. If a line is too old to carry forward or if there is no history, press F9 to create a new visit. Note: We do not carry information forward on a patient type Ppt of ‘OW’.

GUARANTOR Anyone 18 years or older is their own guarantor unless the patient has an established legal guardian. The guarantor is the person/party responsible for the bill and (usually) grants permission for treatment.

GUARANTOR If the Guarantor is not the same as the patient type ‘N’ in the “Is the Guarantor The Same As The Patient” field. Type in the Last Name, First Name and DOB of the guarantor. Press F10 to search for the guarantor. This search is the same as the patient selection search.

CONTACT INFORMATION Contact information is obtained in case of an emergency and should be updated when possible. If no contact information is available enter through the screen. A ‘?’ in the ‘Rel To Pat’ field will bring up a selection table so you can select an appropriate relationship.

ACCIDENT/INJURY Type an ‘N’ in the ‘Accident/Injury’ field and press ENTER.

INSURANCE COMPANY SELECTION PLEASE FAX YOUR FACESHEET & INSURANCE CARDS TO: **(313) **  The FINANCIAL CLASS may default to a previously entered insurance plan, in the example B4 (Blue Cross) is used.  You will see an X to the left of the insurance plan line, press enter to review the plan and when you get back to this screen below, press F9 to accept the screen.

INSURANCE COMPANY SELECTION PLEASE FAX YOUR FACESHEET & INSURANCE CARDS TO: **(313) ** The FINANCIAL CLASS may default to R (self-pay). If no insurance information is available leave as R (self-pay), press F9 to accept the screen.

PHYSICIAN/CLINICAL The Admitting Physician and Family Physician are both required fields.  Tab over to the second position of the ‘Adm’ field and type the physician Last Name, First Initial.  Tab down to the ‘Family I.d.’ then tab to Name field and type the physicians Last Name, First Initial and press enter.  A selection screen will appear, choose the appropriate physician based on name, address, specialty and privileges.

PHYSICIAN/CLINICAL Family Doctor – Tab down to the ‘Family I.D.’ then tab to Name field and type the physicians Last Name, First Initial and press enter. The selection screen will appear. Choose family physician based on best match including office location. If the patient does not have a family doctor or if the doctor is not listed in our database used the following codes below:  – Patient States None  – Physician Not Listed – this will force you to free text the name and phone number for the doctor.

VISIT SPECIFIC SCREEN VISIT TYPE, VISIT SOURCE, HOSPITAL SERVICE, and LOCATION are required fields. The fields will auto- populate with codes specific to Select Specialty. Enter the Room Number and Bed patient will be placed in and press enter.

PRINT FUNCTION On this screen you will be able to print face sheets, arm bands, and labels. Zero out everything but Arm Bands and face sheets press ENTER.

TRANSFER (XFER) PROCESS Select XFER Function hit Enter. Type in the patient’s account number

ROOM & BED SELECTION Tab to Room/Bed and type in the room and bed patient will be transferring to or press F9 to pull up list of room/bed for the SELT location and select the corresponding room/bed number. Press enter to complete transfer.

DISCHARGE PROCESS Place an “X” next to DSCG (Discharge) function and press ENTER.

DISCHARGE PROCESS Type in Patient’s CPI/VISIT number and press ENTER. If the patient’s name appears in the upper left corner of the screen you can press enter to select the patient

DISCHARGE PROCESS Enter in the DISCHARGE DATE, TIME, and DISPOSITION CODE. Press ENTER to complete.

DISCHARGE PROCESS If the patient is being transferred to another facility instead of going home, place a ‘?’ in the Disposition Code field to view additional options. Select appropriate disp. code and press ENTER. You will automatically be required to select the institution the patient is being transferred to if applicable. The INST CODE should correspond to the Disposition Code selected. EXAMPLE: if you select ‘2’ Short Term Hospital, the Institution Code should start with a ‘02’. Select appropriate line number and press Enter to complete.

CONGRATULATIONS! You have completed the Select Specialty Basic HBO Training