React, Reflect, Recharge

The Role of the CIO 1 1 CCCCIO’s 411 October, 2015

Agenda  Your role with:  With faculty  With your instructional team  With classified  With your president  With your Board of Trustees  With Accreditation  Your role with:  With faculty  With your instructional team  With classified  With your president  With your Board of Trustees  With Accreditation 2 2

Why Administration ? Power vs. Service/Influence Who are You?

Your role with faculty In general terms – Transformational Leadership  Respect  Empower others  Humor  Honor and celebrate achievements  Respect  Empower others  Humor  Honor and celebrate achievements 3 3  Collegial  Trust  Honesty  Honor process  Integrity  Transparency  No side deals  Facilitate  Collegial  Trust  Honesty  Honor process  Integrity  Transparency  No side deals  Facilitate

Specifics relative to role with constituent groups  Your role with faculty is dependent upon

Education Code §70902 (b)(7) “The Governing Board shall … ensure … the right of academic senates to assume primary responsibility for making recommendation in the areas of curriculum and academic standards.” 5 5

Title 5 § Powers (A) Governing Board shall adopt policies delegating authority and responsibility to its Academic Senate. (B) Policies in (A) shall be adopted through collegial consultation with the Academic Senate. (C) Guarantees the Academic Senate the right to meet with or appear before the board. 6 6

Title 5 § Definitions (B) Academic Senate means an organization whose primary function is to make recommendations with respect to academic and professional matters. (C) Academic and Professional matters means the following policy development and implementation matters: 7 7

THE Ten... Section (c)  Curriculum, including establishing prerequisites  Degree & Certificate Requirements  Grading Policies  Educational Program Development  Standards & Polices regarding Student Preparation and Success  College governance structures, as related to faculty roles continued

THE Ten… (continued) Section (c)  Faculty roles and involvement in accreditation process  Policies for faculty professional development activities  Processes for program review  Processes for institutional planning and budget development 9 9

…plus One Section (c)  Other academic and professional matters as mutually agreed upon. 10

Collegial Consultation Section (d) District Governing Board is required to consult collegially with the Academic Senate and develop policies on academic and professional matters through either or both: 1. Rely primarily upon the advice and judgment of the Academic Senate 2. Reach mutual agreement with the Academic Senate by written resolution, regulation, or policy 11

Collegial Consultation - Definitions Section (d) (D) Requires procedures for responding to Academic Senate recommendations that include: 1.When rely primarily, the recommendation of the Academic Senate will normally be accepted, and only in exceptional circumstances and for compelling reasons will they not be accepted. 13

Compelling Reasons These terms mean that … in instances where a recommendation is not accepted the reasons for the board’s decision must be in writing and based on a clear and substantive rationale which puts the explanation for the decision in an accurate, appropriate, and relevant context. --Participating Effectively in District and College Governance (a publication of Academic Senate for California Community Colleges) 14

2. When mutual agreement and an agreement has not been reached:  Existing policy remains in effect except in cases of legal liability or fiscal hardship  Board may act - after a good faith effort - only for compelling legal, fiscal, or organizational reasons. 15

Title 5 § – More Powers (E) Academic Senate may assume responsibilities and perform functions as may be delegated by the Governing Board (F) Appointment of faculty members to college committees shall be made by the Academic Senate - requires consultation with CEO or designee 16

So, what is your role??  Depends upon which items are “rely primarily” and which are “mutually agree” 17

The CIO’s role in Rely Primarily  More passive roll  Advise  Keep things legal  Remind of process  Influence through respect and persuasion  More passive roll  Advise  Keep things legal  Remind of process  Influence through respect and persuasion 18

Mutually Agree and the CIO role  More active role  CIO may co-chair  CIO represents the President  Still maintain collegiality  More active role  CIO may co-chair  CIO represents the President  Still maintain collegiality 19

When it Comes to Curriculum  Regardless of rely primary or mutually agree, you should take an active role in program approval process.  Role may vary.  Regardless of rely primary or mutually agree, you should take an active role in program approval process.  Role may vary. 20

Governance versus Operation Issues  Almost always want faculty input – from whom?  Scenarios –  Enrollment management issues  Program review  Instructional goals  Faculty grievances  Composition of entire Accreditation team  Time blocks for class schedule  Assignment of classes for faculty members  Almost always want faculty input – from whom?  Scenarios –  Enrollment management issues  Program review  Instructional goals  Faculty grievances  Composition of entire Accreditation team  Time blocks for class schedule  Assignment of classes for faculty members

In Box Exercise You receive an from a faculty member: To: Dr. Youaresosmart From: Frank Freethought Re: Collegial Consultation I don’t believe the academic senate has been consulted adequately regarding the assignment of courses to faculty and that we should also be the ones who determine how we will reach our college FTES cap. After all, we are the ones in the classroom. It also falls under our control in the 10 plus one. I await your reply. Thanks, Frank You receive an from a faculty member: To: Dr. Youaresosmart From: Frank Freethought Re: Collegial Consultation I don’t believe the academic senate has been consulted adequately regarding the assignment of courses to faculty and that we should also be the ones who determine how we will reach our college FTES cap. After all, we are the ones in the classroom. It also falls under our control in the 10 plus one. I await your reply. Thanks, Frank

Your Role with Classified 22

Role with Instructional Team  You are your team  Transformational traits  Need to provide adequate structure, internal processes, and predictability  Team needs to know they can try new things and be able to fail without admonishment  You are your team  Transformational traits  Need to provide adequate structure, internal processes, and predictability  Team needs to know they can try new things and be able to fail without admonishment 22 I Instruction

 Help your team establish instructional goals  Never lose your cool or use humiliation or sarcasm  Be prepared - Use the old “Alternate Choice” method  Deans’ Retreat Concept  Celebrate !  Help your team establish instructional goals  Never lose your cool or use humiliation or sarcasm  Be prepared - Use the old “Alternate Choice” method  Deans’ Retreat Concept  Celebrate ! 23

Do You Include Celebrations in Your Routine? 23

 A sincere word of thanks costs nothing and is very effective.  Post a thank you note on their door in their honor.  Throw a pizza party or cake party in their honor.  Create a simple “ABCD” card that are given when someone goes “Above the Call of Duty”.  Write about them in a college-wide .  Post a “thank you” sign in the lobby with their name on it.  Gift them flowers, a book, or other small gift.  Invite them to a one-on-one lunch.  Give them a card with a Starbucks card.  A sincere word of thanks costs nothing and is very effective.  Post a thank you note on their door in their honor.  Throw a pizza party or cake party in their honor.  Create a simple “ABCD” card that are given when someone goes “Above the Call of Duty”.  Write about them in a college-wide .  Post a “thank you” sign in the lobby with their name on it.  Gift them flowers, a book, or other small gift.  Invite them to a one-on-one lunch.  Give them a card with a Starbucks card.

 Have the entire team sign a framed photo or certificate of appreciation.  Arrange for a boss several levels up (the president?) to stop by to say thanks.  Buy a dozen donuts and announce to the department that they are in the honorees office, they should stop by to say hi and get one.  Feature them in the college newsletter.  Pick an unusual or funny object and place it on their desk for a week.  Have the entire team sign a framed photo or certificate of appreciation.  Arrange for a boss several levels up (the president?) to stop by to say thanks.  Buy a dozen donuts and announce to the department that they are in the honorees office, they should stop by to say hi and get one.  Feature them in the college newsletter.  Pick an unusual or funny object and place it on their desk for a week.

Role with the President  Keep the president informed !!!!  Thoroughly discuss issues at President’s Cabinet  Okay to disagree, but when decision is made, get with the program  Don’t disrespect and blame the president when in committee  Be ethical, if you can’t agree with majority of decisions, question your role at the college  Keep the president informed !!!!  Thoroughly discuss issues at President’s Cabinet  Okay to disagree, but when decision is made, get with the program  Don’t disrespect and blame the president when in committee  Be ethical, if you can’t agree with majority of decisions, question your role at the college 26

Role with Board of Trustees  YOU report to the PRESIDENT!  What is your college policy?  President needs to know of requests and conversations  YOU report to the PRESIDENT!  What is your college policy?  President needs to know of requests and conversations 27

Accreditation  Processes - Outcomes  Compliance - Quality  Data And Evidence  Institution Set Standards  Seven Year Cycle And Reporting  Quality Focus Essay  Integration Of Planning/Evaluation  Processes - Outcomes  Compliance - Quality  Data And Evidence  Institution Set Standards  Seven Year Cycle And Reporting  Quality Focus Essay  Integration Of Planning/Evaluation 32

Significant Changes to Accreditation Practices  When colleges are reviewed under the 2014 Accreditation Standards, their comprehensive evaluation cycle will be moved from six to seven years. Colleges will be asked to submit the Midterm Report at the middle of the cycle, in year four.

Significant Changes, Cont’d  The Institutional Self Evaluation Report prepared will change to include a Quality Focus Essay that stems from issues identified in the institutional self evaluation. The Essay will be a description of two or three projects that an institution wishes to work on over a few years and that are designed to improve student outcomes and success.

Significant Changes, Cont’d  The Midterm Report will change significantly to focus on institutional quality and improvement, and to provide a data foundation for the next comprehensive evaluation visit. ACCJC will ask institutions to report longitudinal data on students and student outcomes for the four years prior to the Midterm Report (same data as reported annually).

Significant Changes, Cont’d  Commission uses definitions of the meaning of sanctions – Warning, Probation, Show Cause, and Withdrawal of Accreditation – common to all regional accrediting commissions. Commission also added a new action, “reaffirmation for one year”, in lieu of issuing a Sanction, while an institution corrects deficiencies.

Accreditation - Roles  What is your role in the accreditation process?  What role can/should you play in the accreditation process?  How can accreditation be integrated with all institutional planning, evaluation, and improvement efforts?  What is your role in the accreditation process?  What role can/should you play in the accreditation process?  How can accreditation be integrated with all institutional planning, evaluation, and improvement efforts?

In Summary Know Your Craft !!  Know Ed Code and Title 5  Review each year  Become intimate with Chancellor’s Office website (Legal opinions, new initiatives, what is going on)  Read Academic Senate’s website  Read PCAH and know curricular processes inside and out  Know enrollment management and scheduling best practices  Attend select conferences and workshops  Network with other CIOs  Stay current !  Know Ed Code and Title 5  Review each year  Become intimate with Chancellor’s Office website (Legal opinions, new initiatives, what is going on)  Read Academic Senate’s website  Read PCAH and know curricular processes inside and out  Know enrollment management and scheduling best practices  Attend select conferences and workshops  Network with other CIOs  Stay current !

Questions ??