Running a Science Fair at your school
Why? Something academic Lift the profile of Science Showcase student’s work Practice at oral communication Instant feedback Because it is fun
Things to do Choose a date Start a committee Get students started on their projects! Book venue Seek sponsors Invite judges Publicise event Decide categories Purchase prizes Plan awards ceremony Organise boards Present projects on boards Prepare program Organise judging Provide food Recruit helpers Prepare handouts Celebrate
Book a venue A large space Lots of desks Back to back rows A loud speaker
Seek sponsorship Write letters Visit in person Phone up Ask parents Network & follow up
Invite judges University Sponsors Industry Other schools Parents School library Ex-students Science teachers District Office
Publicise event School Newsletter Local newspapers
Decide categories Junior Yrs 7s & 8s Intermediate Yrs 9s & 10s Senior Yrs 11s & 12s
Plan Awards Trophies, cash & certificates MC and a few short speeches VIPs to present prizes e.g. local mayor & sponsors
Organise boards Cardboard or craftwood Tri-fold 1m tall, 60cm wide, 30cm deep Stand on table Cover table with cloth
Present projects CATCHY title Coloured backgrounds Proof-read “A picture is worth a 1000 words” Large font at least 24pt Brief statements Graphs not tables
Prepare program Forward on what it’s all about Timetable for day List of students & project titles List of sponsors and logos List of judges Thank you to helpers
Sample timetable Judges arrive, coffee Judge’s briefing Pre-judging without students Morning tea for judges Students arrive Judging Lunch for judges Viewing for rest of school Collating of results Awards Ceremony 3.30Debrief
Judging Pre-judging for one hour without students 10 minutes with each student Provide a list of suggested questions and a rubric
Provide food Provide lunch for judges Hospitality classes could help
Recruit helpers Help may be needed for: Creating a website Parking Directing judges Security Sausage sizzle Tallying scores Serving food and drinks Photographing the whole process Sample bags for students
Prepare handouts Registration form for kids Judging sheets Suggested questions for judges Score sheets for collators Evaluation forms
Afterwards Evaluation Thank helpers, judges, sponsors & VIPs Keep some boards for display Celebrate your achievement!