HOPWA TRAINING Tuesday, July 22, 2008 IHCDA Kristen Arnold-Special Needs Monitor

Agenda 1. New Policies 2. Applications 3. Claims 4. Client Files 5. Housing Plans 6. HOPWA Overview 7. Monitoring 8. Q&A

New Policies 1. Set Program Year  July 1 st -June 30 th 2. Application  1 application per client a year  Updated every time client receives services

Applications  Assess Client  Fill out application  Determine proper services  Obtain proper documentation  Update application  One Application per client per program year  Faxed to me  New client applications each month  Clear documented Income Verification  Not faxed to me  SS and STRMU  LT ProcessWhat I Should See

Client Application

New Claim Policies  Max 12 /year & 1/month  Claiming one month at a time  All claims are due by the 18 th of the month  Cover Page for every line item you claim  Copies of documentation

Excel Cover Pages

Claims Process  Fill out normal claim voucher  Fill out corresponding excel sheet for line items claiming  Attach documentation in order under corresponding excel sheet  Fax or claim to me by the 18 th  Budget Limitations

Claims/Budget Modifications Budget limitation formulas  Administration/Total Budget Request=not exceed 7%  Housing Ratio= (ST+LT+SS)/total budget request=not be less than 60%  LT rental assistance program delivery/total amount of HOPWA rental assistance=not exceed 3%  Short Term Program Delivery/total amount of HOPWA short term assistance=not exceed 3%

Claims *Do not need the narrative anymore *Do not include documentation for things you are not claiming Claim Checklist ___ Completed Excel Sheet for every claim line item ___Copy of Supportive documentation for all line items ___Excel sheet and documentation in corresponding order ___Items claimed can only be for one month (the month you are claiming) ___All receipts/bills should have an account number written somewhere showing what account the money was draw from

Client File Checklist

NEW POLICIES Discussion

Housing Plan  Purpose  Need to be thinking about where the client will be in a year or in 21 wks after receiving assistance  Incorporating strategy into services Increase Housing Stability Create Access to Care Prevent the Risk of Homelessness

Housing Plan

Housing Plan Narrative

Housing Plan Housing Plan Checklist (kept in client file) ___Completed Housing Plan ___Completes Housing Plan Narrative

HOPWA OVERVIEW  Short Term Rent Mortgage/Utilities  Long Term Rental Assistance  Supportive Services

Monitoring  Will try to visit all 12 sites in the next year  Making sure changes are being implemented  Learning about your agency  Addressing Agency needs

HOPWA House Keeping  Last claim for 2007 turned into me by August 15 th  Questions about Annual Report forms  Barriers to serving individuals with HIV Aids  Access to care and support  Efforts to promote fair housing  Questions about presentation