Planning for GIS

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Present ideas to facilitate discussion rather than a strict lecture format. Present ideas to facilitate discussion rather than a strict lecture format. Background of Scott County GIS and planning efforts. Background of Scott County GIS and planning efforts. Components of Strategic Plan. Components of Strategic Plan. Current planning efforts. Current planning efforts. Interactive planning sessions. Interactive planning sessions. Preview

199? – Rumblings/building support 2000 – IT Strategic Plan 2000 – Formation of GIS Committee 2002 – GIS Strategic Plan 2002 – Creation of GIS Steering Committee 2005 – IT update/planets align 2005 – Orthophoto Consortium/plan & control 2005 – GIS Coordinator 2006 – Creation of GIS Technical Committee 2007 – Parcel Re-engineering Plan 2007 – Parcel Conversion 2007 – PLSS Control Background

Information Technology Organization Best Practices Applications Technology Infrastructure Coordination of Departments IT Strategic Plan

Situational Assessment Conceptual Design Implementation Plan Benefit Cost Analysis GIS Strategic Plan

Project Team

Education/Workshops Fact Investigation Analysis Situational Assessment

Education/Workshops Kickoff workshop to introduce the project, determine goals, establish participant roles, develop timeline. Bring everyone up to a minimum level of understanding on GIS (process, data, technology, organization, applications). Kickoff workshop to introduce the project, determine goals, establish participant roles, develop timeline. Bring everyone up to a minimum level of understanding on GIS (process, data, technology, organization, applications). Two meetings; one with board and other leaders. One with leadership, staff and other interested parties. Two meetings; one with board and other leaders. One with leadership, staff and other interested parties. Situational Assessment

Fact Investigation Survey distributed prior to interviews. Survey distributed prior to interviews. – Distributed to FSS, IT, Health, Sheriff, EMA, Engineer, Planning, Conservation, Treasurer, Auditor, Assessor (County & City), Recorder, Administrator, Cities. – Question several categories including: Process questions about communications, workflow, and any perceived barriers. Process questions about communications, workflow, and any perceived barriers. Data including spatial/non-spatial databases, shared data. Data including spatial/non-spatial databases, shared data. Technology including software, hardware, connectivity. Technology including software, hardware, connectivity. Organization purpose, responsibilities, relationships. Organization purpose, responsibilities, relationships. Situational Assessment

Fact Investigation Interviews Interviews – (1) FSS, (2) IT, (2) Health, (3) Sheriff, (1) EMA, (2) Engineer, (1) Planning, (2) Conservation, (1) Treasurer, (2) Auditor, (4) County Assessor, (3) City Assessor, (2) Recorder, (1) Administration, (4) Other participants (cities of Davenport and Bettendorf). – Summaries of each provided. Situational Assessment

Analysis Findings presented according to the following general categories: Findings presented according to the following general categories: – Process; business improvements, emphasis on enterprise processes/multi-department. – Data; report on data used by county. – Technology; hardware, software, applications. – Organization; staff, governance structures, training. Balance of issues (problems, gaps, unfulfilled needs) and opportunities (best practices, events, and programs that can support GIS). Balance of issues (problems, gaps, unfulfilled needs) and opportunities (best practices, events, and programs that can support GIS). Situational Assessment

Analysis Findings specific to Scott County, but as example… Findings specific to Scott County, but as example… – Business Process findings: Land Records Management Land Records Management Parcel numbering Parcel numbering Access to data Access to data Situational Assessment

Analysis Example finding that parcel maintenance was lacking (manual and redundant). Example finding that parcel maintenance was lacking (manual and redundant). Created flowchart to communicate parcel workflows. Created flowchart to communicate parcel workflows. Situational Assessment

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Situational Assessment Conceptual Design Implementation Plan Benefit Cost Analysis GIS Strategic Plan

Purpose Provide high level vision of system. Provide high level vision of system. Define an Enterprise model. Define an Enterprise model. Provide unconstrained view. Provide unconstrained view. Define scope of GIS, components and relationships. Define scope of GIS, components and relationships. Establish strategic themes. Establish strategic themes. – For Scott County these themes are: Multi-Purpose/Multi-participant. Multi-Purpose/Multi-participant. Efficiency and Effectiveness. Efficiency and Effectiveness. Centralized System Administration and Management. Centralized System Administration and Management. Decentralized Systems Operation. Decentralized Systems Operation. Cost Recovery for Value-Added Services. Cost Recovery for Value-Added Services. Conceptual Design

System components of the Conceptual Design organized the same as the Situational Assessment: System components of the Conceptual Design organized the same as the Situational Assessment: – Process – Data – Technology – Organization Governance and Operational model is important at this stage. Governance and Operational model is important at this stage. Conceptual Design

Governance and Operational Model – Governance Model. Defines who participates in the GIS and formalizes relationships. Defines who participates in the GIS and formalizes relationships. – County Board – GIS Steering Committee – GIS Technical Committee – IT Department – GIS Division – Ad hoc task forces – User Groups Conceptual Design

Governance and Operational Model – Operational Model. Defines roles of various groups as: Defines roles of various groups as: – Sponsors – Administrators – Users Conceptual Design

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Process Enterprise processes Enterprise processes – System Design. – Data Procurement. – Technology Procurement. – Administration, policy development. Conceptual Design

Process Business processes Business processes – Parcel Mapping. Conversion, in house or contractor. Conversion, in house or contractor. Set parcel maintenance cycles. Set parcel maintenance cycles. Parcel numbering Parcel numbering Publication Publication Conceptual Design

Process Proposed new parcel maintenance process: Proposed new parcel maintenance process: Conceptual Design

Process Business processes Business processes – Master Address Database – Property ownership and valuation – Integrate scanned images – Asset Management – Economic Development – Permitting – Public Safety – Health Inspection Conceptual Design

Organization Funding Funding Information Policy Information Policy Training Training GIS Services GIS Services – How do you respond to map requests? – What level of customization do you provide? Conceptual Design

Data Data Automation and Integration Data Automation and Integration – Identify priorities, which data to process, internal staff or outside consultant. Central Data Repository Central Data Repository Data Custodianship Data Custodianship Conceptual Design

Data Custodianship Conceptual Design

Database Design and Data Quality Positional Accuracy Positional Accuracy Spatial Reference Spatial Reference Comprehensive Comprehensive Current Current Metadata Metadata Data Access and Distribution Data Access and Distribution Conceptual Design

Technology Software Software – Identify software, whether you’re using web application server or just desktop applications. Hardware Hardware – Servers – Workstations – Network – Mobile GIS Conceptual Design

Technology Applications, examples: Applications, examples: – Staff browse and query capabilities. – Public access – Geo-Coding – Integrate scanned images – Data maintenance tools – Asset management – GPS – Routing – Farmland assessment – 911/CAD – Etc.. Conceptual Design

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Situational Assessment Conceptual Design Implementation Plan Benefit Cost Analysis GIS Strategic Plan

The meat of the Strategic Plan! Implementation Plan

Blue print to create GIS as envisioned and described in the Conceptual Plan. Blue print to create GIS as envisioned and described in the Conceptual Plan. Review annually. May change! Review annually. May change! Each task in our plan has the following components: Each task in our plan has the following components: – Problem Statement – Activity Description – Strategy Statement (reference to strategic themes identified in Conceptual Plan). – Resource estimate (money/staff) required to complete the activity. – Measures of success (metrics). – Timetable for beginning and ending the activity. Implementation Plan

Scott County Activities: Scott County Activities: – Establish governance and operational structures. – Create GIS Division and hire Coordinator – Develop GIS Business Plan – Initial Technology Acquisition – Parcel Management Re-Engineering Parcel Maintenance Agreements Parcel Maintenance Agreements Parcel Workflow Redesign Parcel Workflow Redesign PIN Standardization PIN Standardization Staffing Needs Staffing Needs – Public Domain Data Acquisition – Web based browser for Public Access – Data Quality Standards Implementation Plan

Scott County Activities (cont’d): Scott County Activities (cont’d): – Establish governance and operational structures. – Establish Data Custodianship. – Test and validate existing base map data. – Survey Control. – Digital Orthophoto services. – GIS Information Policy. – Countywide Master Address Database. – Training/Consultation. – Recruit GIS Technician – Map Plotting Application – Street Centerline file w/Addressing – Parcel Map Conversion Services Implementation Plan

Scott County Activities (cont’d): Scott County Activities (cont’d): – Integrate GIS with Tax/Assessment Data. – Integrate GIS with 911/CAD systems. – Create secondary GIS data layers. – Integrate GIS/GPS. – Road Asset Management System. – Develop supplemental custom GIS Applications. – Etc! Implementation Plan

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Situational Assessment Conceptual Design Implementation Plan Benefit Cost Analysis GIS Strategic Plan

Analysis based on efficiencies attributed to staff and their associated costs. Considers the potential impact of GIS on their position. Analysis based on efficiencies attributed to staff and their associated costs. Considers the potential impact of GIS on their position. Assumptions are a 10 year payback window, 3 year capital expenditure. Assumptions are a 10 year payback window, 3 year capital expenditure. Benefits do not begin to accrue until 3 years into the project. Benefits do not begin to accrue until 3 years into the project. Cost/Benefit Analysis

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Parcel Mgmt. & Re-Engineering Section Corner Survey Parcel Conversion Orthophoto Re-flights GPS/GIS Integration System Design (hw/sw/security/web) GIS/County Data Policy Current Planning/Activities

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Roundtable discussion topics: – Funding – Staffing – Outsourcing – Procuring Services – Data Policy/Pricing – Data Distribution – Training – Data Acquisition/Development – Orthophotography – Control – Digital Submittals/platting requirement – Integration – System Design – Application Development – Other topics… Interactive Planning Session

Scott County Strategic Plan: – IT Strategic Plan: – Other GIS documents: – Scott County Online Docs

GIS Planning Ray Weiser, GIS Coordinator Scott County, Iowa 600 W 4 th Street Davenport, IA (563)