Reference Documents4.6fi_12.1 Chapter 12 Reference Documents During the normal course of business, repetitive periodic accounting transactions must be processed. Many of which contain a large number of line items. To minimize input errors and data entry time, the system offers several solutions to repetitive document posting. Chapter Objectives –Provide an understanding of Reference Documents. –Compare and contrast the advantages and disadvantages of each type of Reference Document. –Create each type of Reference Document

Reference Documents4.6fi_12.2 Recurring Documents Sample Documents Account Assignment Model Solutions to Repetitive Postings COMPLEX POSTING ENJOY POSTING Account Assignment template

Reference Documents4.6fi_12.3 PostingKey Account Amount Cannot Change Recurring Document (Recurring Entry)

Reference Documents4.6fi_12.4 Procedure Steps 1) Enter data 2) Run Recurring Posting Program 3) Execute batch input session (Accounting Document created) Recurring Document (Recurring Entry)

Reference Documents4.6fi_12.5 Recurring Document (Recurring Entry) Features

Reference Documents4.6fi_12.6 Characteristics of a sample document: Only the amounts can be changed Line Items can not be added to the Sample Doc itself Only one can be used in an actual posting document Does not have to be a balanced entry Uses a special Document Type (X2) Sample Documents

Reference Documents4.6fi_12.7 Characteristics: Flexible All fields can be changed Line items can be added More than one at a time can be used Does not have to be complete Named by the user Account Assignment Model

Reference Documents4.6fi_12.8 Header AccountPKAmount Line item 1xxxxxxxxxx Line item 2xxxxxxxxxx Account Assignment Model (template) Copy Can Be Edited Header AccountPKAmount Line item 1xxxxxxxxxx Line item 2xxxxxxxxxx Accounting Document Flexibility of Account Assignment Model

Reference Documents4.6fi_12.9 MenuPathPushButtonPosting Key “00” Or Account Assignment Model Identification Currency Company Code AccountPKAmount Line item 1xxxxxxxxxx Line item 2xxxxxxxxxx Account Assignment Model Document Entry

Reference Documents4.6fi_12.10 Account Assignment Model 1 Account Assignment Model 2 Account Assignment Model 3 Account Assignment Model 4 Manual Entry Document Account Assignment Models Multiple Models within One Document

Reference Documents4.6fi_12.11 Characteristics: Flexible Does not allow user-defined screen templates All fields can be changed Line items can be added More than one at a time can be used Does not have to be complete Named by the user Account Assignment Template for Enjoy Posting

Reference Documents4.6fi_ Hold / Set Data Hold Data: Data from the previous transaction is defaulted and is editable Set Data: Data from the previous transaction is defaulted and is not editable 1. Post With Reference A similar document has been posted previously The Document Number is known Other solutions to Repetitive Postings

Reference Documents4.6fi_12.13 Reference Documents - Chapter Summary Key Terms: –Reference Documents –Recurring Document (Recurring Entry) –Sample Document –Account Assignment Model –Account Assignment Template –Hold / Set Data