Part of the National County Sports Partnership Network Funding Barnet Primary PE and School Sport Conference – 12 th Jan 2011 Colin Smyth & Matthew Eames

Background Started in April 2006 Hosted by Middlesex University Part of national County Sports Partnership Network (1 of 49) Funded mainly by Sport England Barnet, Haringey, Enfield and Waltham Forest Small Core Team Partner Organisation working at a Strategic Level

Our Aims Working in Partnership at a strategic level to… Increase participation in high quality sport and physical activity by adults Engage more young people in high quality sport and physical activity and reduce the drop out rate as they get older Widen access to sport and physical activity among low-participation groups Create better sport and physical activity development pathways Our Vision: No one on the sidelines

Objectives today Raise awareness of funding available What makes a strong application Where to go for further support

Before looking for funding What do you want to do? What are your needs / problems? What are the opportunities? What are your resources / capabilities? Who do you know?

What type of funding? Capital – funding for things that cannot be transported e.g. facilities, permanent structures and equipment Revenue – coaching/instructor fees, small equipment, venue hire, promotion, transportation, training.

Income Spectrum Gift Economy Grant Funding Open Market Donor Funder Consumer ASKINGEARNING

Gift Economy (Giving) Sports Clubs Companies Commercial schemes Sainsbury vouchers Individuals Fund raising – events, raffles etc etc Cash or In-kind donations

Open Market (Products and Services your school could offer) Participants (paying for sessions) Sports Clubs (venue hire) Other organisations Sponsorship Non-cash and cash payments

GRANTS

Who can apply? Individual school Constituted school association Local club or community organisation Local authority (cluster of schools project)

Small Grants Fund - £300 - £10,000 Sportsmatch - £1,000 - £100,000 Projects that support key aims of: –Grow Getting new participants –Sustain Keeping existing participants –Excel Improving talent development

Arts council - Dance Awards for All - £300 - £10,000 it can still have an element of sport, art or heritage, but it must also meet at least one of the outcomes listed below: People have better chances in life – with better access to training and development to improve their life skills Stronger communities – with more active citizens working together to tackle their problems. Improved rural and urban environments - which communities are better able to access and enjoy. Healthier and more active people and communities.

Grants of up to £1,500 Increase sports participation Minimum 6 separate sessions Summer and Winter rounds Eligible items: equipment, venue hire, coach/instructor fees

School specifics Extra curricular Community links add strength Not covering current costs / staff What are benefits to school, short term and long term.

What makes a strong application?

Why bids tend to fail Not clear about need Not clear about aims and objectives Bids to benefit organisations not people being targeted Funder criteria not met Inadequate planning / management of projects Inadequate Costing and lack of financial control Time scales not realistic Poor Form filling Minimum quality standards not being met (Child Protection, Equity) No sustainability (if required)

Top Tips Contact the funder for help and advice Be clear what you want to do and why! Be specific: What, Who, Why, Where, How, When Avoid lengthy explanation Do your homework Know what is going on around you Thorough and clear budget Check for consistency Get someone else to read the application Enclose supporting documents Follow up

Common info required About your Organisation Contact Details Project Description (aims, objectives, outcomes, resources?) How the project fits with the aims / outcomes of the funder’s programme Monitoring & Evaluation Beneficiaries Evidence of Need Finance – How much will it cost and how much from us. Match funding / partner funding (in-kind) Accounts & Management Supporting policies – eg child protection, equity Referees

Project description (Aims, Objectives, Outcomes, Resoures) Aim /Outcomes: the area of change you hope to achieve as a result of your project. Often have an overall aim/outcomes and more specific aims e.g. to increase number of girls taking part in sport, to increase girls playing cricket Objectives/Outputs : are the areas of activity you will undertake to make your aims happen e.g. to deliver weekly after school coaching sessions in girls cricket Resources/Inputs: what you need to achieve the aims and objectives – what are you going to spend money on eg pay for a cricket coach, pay for equipment

Project description Overall Aim Specific Aims Objectives Resources Overall Outcome Outcomes Outputs Inputs WHY? How

Project description Overall Aim increase in girls taking part in sport Specific Aims Increase enjoyment of sport Objectives Run weekly cricket session Resources Funding 90% of girls taking part enjoy the cricket session 10, one hour weekly cricket session linking with local club Cricket Coach, Equipment and Facility WHY? How 20 more girls take part, 150 attendances

Project description Cricket project example “the overall aim of our project is to get more girls playing sport. We aim to achieve this through increasing the number of girls who enjoy sport. The objective of project is to run weekly sessions in cricket with 10, one hour weekly sessions being organised. The outcome of the project is that 20 girls will take part regularly in cricket, with 150 attendances over the course of the project. The funding will be used to pay for cricket coaches and equipment.”

Beneficiaries Be clear who you are targeting. Gender Age Ethnicity Area (rural/urban level of deprivation) Disability Health e.g. Obesity Education level Social economic status (free school meals) Cricket example – “our project beneficiaries are 10 year old girls of mixed ethnicity living in High Barnet.”

Evidence of Need What needs to change - How do you do this? –Consultation with the people who will benefit –Asking people with experience of the need –Your own experience, or what you have seen –Research into scale of the problem –Local statistics –Local plans and strategies

Evidence of Need What needs to change - How do you do this? “Compared with the rest of the school, girls in year 6 have low levels of sport participation. The latest school sport survey shows that only 20% of girls in our school take part in sport outside of school. A low level of sport participation in girls has also been identified as being an issue in the local sport strategy and increasing participation in this group is a priority action for the strategy”

Evidence of Need How do you know your approach is needed and will be used by your beneficiaries? –Plans and strategies –Existence and experience of other projects –The findings from research –Findings from consultation that asks people who have the need what they think would help

Evidence of Need How do you know your approach is needed and will be used by your beneficiaries? “Consultation with girls in year 6 has shown that the reason they do not take part in sport outside of school is due to a lack of activities that they would like to take part in. The consultation also showed that cricket is an activity that 16 out of the 20 girls asked would take part in. However at present there is no girl’s cricket at the school. A similar project run in a primary school in an adjacent Borough attracted over 15 girls”

How your project links to funders aims / outcomes? Be clear about funders aims / outcomes Sport England outcomes; Grow, Sustain, Excel e.g. Cricket example: “ The project will link with Sport England’s Grow outcome by increasing sports participation amongst girls.”

Monitoring and Evaluation How will you know if your project is successful? Links to your original Aims / Outcomes, Objectives / Outputs For cricket project – –“We will keep weekly registers of all children attending the sessions and we will get the participants to complete an evaluation form half way through and at the end of the project”

Types of measurement Participants - number of people who attend your project at least once e.g. 20 in cricket example. Throughput - total number of attendances calculated by adding up the number of attendances each week e.g. 15 girls attended the cricket session per week for each of the 10 sessions = 150 throughput Other e.g. enjoyment, skills, confidence, joining a community club.

Finance Total Cost of Project Linked to resources (inputs for project) Cash / In kind Cricket example ResourceYouFunder £15/hr for 10 weeks £0£150 Equipment£50 £10/hr for 10 weeks £100 (in kind)£0 Sub Totals£100£200 Overall Total£300

In-Kind funding? A non-cash contribution Some grants allow this as partnership funding (Funding from other organisations/partners towards your project costs) Voluntary time of a person / coach Free venue hire Free equipment Cricket example: The facility hire of £100 was giving as “in-kind” funding towards the project costs. Therefore total project costs = £300 of which they required only £200 from a Grant to cover.

Key links for funding OrganisationType of fundingContact details Sport England Sports specific projects: Small grants - £300 - £10,000 Sports Match - £1,000 - £100,000 (click on funding tab) Big Lottery Fund (Awards for All) Must benefit community and can include element of sport/activity e.g. Dance: Awards for all - £300 - £10, Play Sport London Sport specific grants to provide free sessions to encourage new participants: Two rounds of funding per year (summer & Winter) up to £1,500 ons.co.uk National Skills Academy Provides grants for individuals to attend sports coaching qualification and workshops in exchange for applicants giving back voluntary hours. Up to 75% off course cost. k/regions/london/mayors- skills-legacy-programme.ashx (Cut and paste the above into your internet search bar) (ask for legacy team) Jubilee Peoples Millions Projects that improves local places or lives within the local community. From £20,000 up to £60, John Lyons Charity Barnet is one of eligible boroughs. Funding to promote life changes of children and young people through education: Small grants up to £5,000, Large grants up to £50,

Further Support OrganisationContact details PRO-ACTIVE North London Over the phone support with Sport England and Play Sport London grants. Grant Search Finder available on website. Matthew Eames – Partnership Manager / Colin Smyth – Partnership Manager / Sport England Funding helpline for Small Grants and Sports Match (click on funding tab) Big Lottery Funding search finder available on website Barnet Council Sport Development Advice on school to community sports related projects and funding Tom Burton (Sport Development Manager) / Gemma Thompson (Sports Development Officer) / National Council for Voluntary Organisations (NCVO) Primarily advice for voluntary organisations however has a access to a very good funding search tool, useful if you are a school applying for funding through a community organisation or association. NCVO main site: Funding search tool: