ATUL PATANKAR [ ASUG INSTALLATION MEMBER MEMBER SINCE: 2000 LINDA WILSON [ ASUG INSTALLATION MEMBER MEMBER SINCE: 1999 JUERGEN LINDNER [ SAP POINT OF CONTACT MEMBER SINCE: 1998 [ ] SAP Business One 8.8 & Ramp-Up [ Pacific Northwest Chapter 2009 Summer Meeting Carl Lewis & Manfred Weis

[ Real Experience. Real Advantage. Agenda  SAP Business One 8.8 New Features  Version availability & Ramp-up 2

[ Real Experience. Real Advantage. SAP Business One 8.8 New Features  First Look at SAP Business One 8.8  New Skin  Security Enhancements  Integration of Crystal Reports  Data Archiving  Business Logic Enhancements 3

[ Real Experience. Real Advantage. New Skin / GUI Enhancements: New graphical user interface (GUI) New GUI “SAP Signature Design” skin aligned with other SAP products Customer can choose preferred skin Benefits: Increased user experience Ability to choose between new and old skin because of possible add-on incompatibilities Aligned user experience if partners or customers are using different SAP products Motivation: Improves usability and clarity of onscreen data.

[ Real Experience. Real Advantage. Security enhancements – Password Policy Enhanced password policy What’s changed, e.g.: User and password must be different Example: User = manager ; password = manager is no longer possible License server is protected by a site password Motivation: Better protection and tighter security of customer data.

[ Real Experience. Real Advantage. Enhanced System Message Log * Message history Link to relevant help section Can be minimized Enhanced message text Motivation: Better overview about current status for users and more information.

[ Real Experience. Real Advantage. Full Integration of Crystal Reports Motivation: Deliver accepted industry standard printing and reporting engine Enhancements: User friendly database layer with table and field descriptions Seamless report and layout management for PLD and CR templates Definition of master layouts which can be used for different marketing documents Easy export and Import of templates User authorization for reports Usage of Crystal Reports for Add-Ons Print related documents with base document Easy navigation from report to document Benefits: One solution for core and add-ons Smart distribution of templates

[ Real Experience. Real Advantage. Motivation: Ability to remove closed transactions and speed up performance. Data Archiving New Functionality: Data Archive Wizard Remove transactional data from closed years Only data of complete clusters are removed Simulation run with protocol Benefits: Reduced productive database size Lowered TCO Faster and smaller backups Faster execution speed Faster upgrade, maintenance, … Easier data navigation for end user Productive Database Productive DB Historical Archive DB

[ Real Experience. Real Advantage. End Delivery Note Delivery Note Data Archiving  Cluster  Only clusters where all documents are closed will be removed  Only clusters where all documents are in a removable period will be removed  What is a cluster?  A cluster is a set of linked documents in one business process Sales Quotation Sales Quotation Sales Order Sales Order A/R Invoice A/R Invoice Delivery Note 2 Delivery Note 2 Incoming Payment Incoming Payment Journal Entries Start

[ Real Experience. Real Advantage. Motivation: Increased support of customer processes Business Logic Enhancements Units of Measurements Enhancements: Usage of different units of measurements in Purchasing documents Sales documents You can define standard UoM for sales and purchasing in the item master data You can overwrite UoM in marketing documents and in the item master data Benefits: Supports more customer processes Increased flexibility for UoM Increased basis for Add-On functionality Purchasing 10 x Barrel (159L) Purchasing 10 x Barrel (159L) Warehouse liter Warehouse liter Sales 5 x Canister (5L) Sales 5 x Canister (5L) Sales 15 x Canister(8L) Sales 15 x Canister(8L) Sales 25 x Canister (10L) Sales 25 x Canister (10L)

[ Real Experience. Real Advantage. Business Logic Enhancements Units of measurements (UoM)  You can define Standard UoM in the item master data:  Inventory UoM  Purchasing UoM  Sales UoM Purchasing 10 x Barrel (159L) Purchasing 10 x Barrel (159L) Warehouse 1,590 liter Warehouse 1,590 liter Sales 5 x Canister (5L) Sales 5 x Canister (5L) Sales 5 x Canister (8L) Sales 5 x Canister (8L) Sales 5 x Canister (10L) Sales 5 x Canister (10L)

[ Real Experience. Real Advantage. Business Logic Enhancements Units of measurements (UoM)  Example Sales (with same material):

[ Real Experience. Real Advantage. Motivation: Increase the accuracy of customers delivery planning Business Logic Enhancements - Available to promise (ATP) * Enhancements: Overview about planned stock changes for items User-friendly access with right click in each document Enhanced Item Availability Check Benefits: Enables the customer to make valid planning of delivery date Increases the transparency about stock and future stock movements to determine product availability Users have overview about when additional quantities will increase stock as result of production order or purchases Easy access of this information during processing marketing documents

[ Real Experience. Real Advantage. Business Logic Additional Enhancements  The following additional enhancements are built in 8.8 release  Document generation wizard  Pick and pack  Negative total in AP and AR documents  Negative rows in AP/AR credits and returns  Address structure in marketing documents  Improved gross profit calculation and inventory valuation  Improved aging reports Motivation: Increased coverage of customer processes and simplification of processes.

[ Real Experience. Real Advantage. Version Availability SAP Business One 8.8 is now in ramp up  Shipped to a restricted number of customers  Early adopters (until October) get a free database and upgrade check by SAP  Dedicated support  No restriction on who can join ramp up Upgrade paths to SAP Business One 8.8 are supported from the following releases:  SAP Business One 2005 A SP01  SAP Business One 2005 B  SAP Business One 2007 A  SAP Business One 2007 A SP01  SAP Business One 2007 B To join ramp up contact your partner Motivation: have customers start enjoying the new features under close supervision

[ Real Experience. Real Advantage. Ramp-Up Process SAP Business One 8.8 ramp up for new implementations  Partner needs to pass assessment test for 8.8 product knowledge  Partners nominate their customers and will review the nomination with SAP  Customers will get access to version 8.8 through their partner  Customer and partner will implement Business One 8.8  SAP will monitor the progress and assist when necessary Upgrade paths to SAP Business One 8.8  Partner needs to pass assessment test for 8.8 product knowledge  Partners nominate their customers and will review the nomination with SAP  Customer & SAP need to sign an agreement that allows SAP to work on a copy of the customer database  Partner will submit a copy of the database to SAP  SAP will perform extensive upgrade test  Customers will get access to version 8.8 through their partner  Customer and partner will upgrade to Business One 8.8  SAP will monitor the progress and assist when necessary Motivation: Safeguarding the upgrade process

[ Real Experience. Real Advantage. Key Learnings  First Look at SAP Business One 8.8  New Skin  Security Enhancements  Integration of Crystal Reports  Data Archiving  Business Logic Enhancements  Version availability 17

[ Real Experience. Real Advantage. 18 ]  Thank you for participating. For ongoing education on this area of focus, visit the Year-Round Community page at