The FA’s Online Safeguarding Service For Club Welfare Officers and Assistant Club Welfare Officers

Introduction

The Online Safeguarding Service via your Counties Member Services area

Receive updates from the Equality & Children Protection (ECP) Department View the CRB and SCW Certificate via the Club Status screen. Filter records by CRB Status Remove individuals who are no longer involved with the club. Add Individuals missing from the club records. Print the Safeguarding records of individuals at the club. View the Safeguarding profile of individuals attached to your club Query records and request changes to contact details The FA Online Safeguarding Service enables CWOs to :

Requesting Access

Requesting Access to Safeguarding Online Step 1: To access the Online Safeguarding service you will need: Your individual FAN (NPD) Your Club ID number (National ID Number) You Club Affiliation Number Step 2: Click on the Members section of your counties website. Affiliated members of London FA and West Riding County FA can access the service via one of the other 48 County websites

Click on the Request Access menu item in the left hand menu. Click on the Club Official menu item in the left hand menu. Requesting Access Cont:

Enter your FAN (NPD), Club ID and Affiliation Number into the spaces provided and click Submit. It will take a few seconds to validate the details entered. Once validated enter your address in the space provided and click Confirm. Requesting Access Cont:

You will be sent confirmation of your registration Requesting Access Cont:

Logging On

Step 1: Click on the ‘Members’ section of your County FA website Step 2: Enter your FAN and Password into the spaces provided and click Submit.

Access - Subject to Agreement to the Terms of use Logging On Cont: Please Read Tick & Submit Please Read Tick & Submit

Functions

Click My FootballClick Your ClubSafeguarding Click through the following on the left of the screen: The Homepage Click on Club Status to view individuals CRB and Safeguarding Training status Click on Club Status to view individuals CRB and Safeguarding Training status

Club Status Screen: Shows safeguarding details including: Name FAN CRB – date and outcome Safeguarding Children Workshop - Certification date

Club Status Screen cont: Tick the box & Click remove to delete individuals who have left Use this area to amend records and search for missing individuals Filter by CRB status: Accepted In progress Not started Filter by CRB status: Accepted In progress Not started Click to print a current safeguarding report for your club

Club Status – Individual Profile Hyperlinked to Google maps Hyperlinks to Outlook Training shown as Workshop or Distance Training shown as Workshop or Distance Click on the FAN to view individual status

Adding a Missing Coach/Manager CWOs can use their member services access to search for and add missing coaches/managers only. Use the menu bar on the left of the screen to click through to this screen

Adding a Missing Coach/Manager Please Note: Clubs must not ask to see an individuals FA CRB Disclosure. However you may request the Disclosure number. You can search by either FAN + DoB FA CRB Disclosure Number + DoB

Other Functions and FAQs Via the Query Record function on the club status screen you can select: General Query-De-duplicate multiple records Update Individuals -Amend/Update contact details, addresses etc Missing Individuals-Locate club members missing from the report Select above query type from drop down menu Fill in details and click send Select above query type from drop down menu Fill in details and click send

[Please Insert CFA Badge] [Please Insert CFA Badge] Further information and advice CWO Online Safeguarding Service User Guide PDF hosted on the Member Services safeguarding page If after using the guidance provided you are still having issues please contact [Insert CFA], County FA Welfare officer, [Name] [Insert CFA contact Number] [Insert CFA WO ]