SITS Progression 27 th April 2015

Topics The key background data Creating SPI records and running progression Overview of the Process New Exam Board report Agreeing Exam Board decisions Releasing results to students Using the Progression Data Developing the process and implementation for UG Next Steps

Overview of the SITS Process Throughout the academic year Marks entered in SAS and agreed Pre- Exam Board Exam Board Code set in MAP and SPI records created in CSP Progression run in CSP to create actual decision Produce new Exam Board report Post-Exam Board Make any necessary changes to SMR data Agree (or change) progression decision in CSP Release results

Key background data Progression in CSP SPR Batch codes Progression rules for each programme Agreed module data Student status

SPR Batch Codes TF – Full time student TP – Part time student Taught stage of programme RF – Full time student RP – Part time student Referral only DF – Full time student DP – Part time student DTF – Full time student trailing up to 30 credits DTP – Part time student trailing up to 30 credits Dissertation stage of programme

Progression Profiles Set by course in CBO T120_D60_180 General Regulations 120 credits taught 60 credits dissertation T100_D80_ credits taught 80 credits dissertation T60_60 60 credits taught T120_ credits taught T120_OPT_T credits taught Optional additional 60 T90_D90_ credits taught but only 90 completed before dissertation 80 credits dissertation

Setting an Exam Board code On the staff homepage is a link to ‘Set Exam Board Code’ in the Exam Board Actions container. A code should be set before creating SPI records.

Pre-Exam Board Demonstration of using CSP and Calculating Progression Setting an Exam Board Code Using the CSP toolbar to access SPI Generating SPIs Processing progression Checking the outcomes

The CSP Toolbar SPI Progression Confirmation

The SPI (Student Progress Info) Record Accessed via SPI directly, CSP or SPR-Other-Award-Progress Snapshot of student details at the time of creation Current batch as stored in SPR at the time of creation Process status, actual PIT and Agreed PIT Minutes and internal notes for student related progression information

Pre-Exam Board Demonstration of running the Exam Board report New report located in Infoview folder Students – Exam Boards Titled ‘(EXB) PG Exam Board Report - v1’ Prompted for year (current), course and Exam Board code Order by decision, mark, name or start date Save as a PDF and print whichever pages required

Progression Decisions (PIT codes) Stored as both an actual and agreed in SPI Decisions that can be confirmed Proceed to Dissertation Proceed to Dissertation – Trailing Refer only Continue Taught Refer and continue Continue in Referral Award / Lesser Award – SAW record created with status C. SCE status to update to AWD-N. Dissertation to be resubmitted Continue with Dissertation In Jeopardy (PROV) / Withdraw – SCE status to update to W. LOA / Dormant Decisions that cannot be confirmed Exam Board to make decision - Condonement – Trail Exam Board to make decision - Condonement – Refer Exam Board to make decision – Withdraw/Lesser Award Exam Board to make decision - General

Post-Exam Board Demonstration of Confirming Exam Board Decisions Changing module data i.e. condonement Using the CSP toolbar to agree decisions (PIT codes) Issues around ‘next’ data Agreeing SAW records How other student records are affected

Post-Exam Board Releasing results in MAP via 4 new SRLs ‘PREVIEW-TS’ Ran in SPI and allows you to preview the Module Transcripts in your web browser. Note any errors and correct the module/progression data. ‘RELEASE-RES’ Ran in SPI and allows you to release the agreed decisions ONLY. The user will be presented with a confirmation page. Students will immediately be able to see the progression decision. ‘ RELEASE-MTS ’ Ran in SPI and allows you to produce the Module Transcript PDF and simultaneously release them, along with the agreed decisions. The user will be presented with a confirmation page. Students will immediately be able to see the progression decision and download their provisional Transcript. ‘ RELEASE-ATS ’ As above but produces and releases the more detailed Module and Assessment Transcript PDF.

Ongoing Developments Exam Board Reports Ongoing tweaks following feedback Wish list: Modules ‘in progress’ Communication with students Decisions and provisional transcripts through MAP to go live ASAP Future developments in producing a ‘genuine’ signed Transcript Odds and ends New UNI codes to be used across the board Automated minutes in SPI in progress Batch code automation to start ASAP Undergraduate Setting up rules and using same infrastructure, where possible