New Initiatives Subcommittee Meeting AIAA Space 2015 (Comments from meeting) Jeff Laube – Chair 31 August 2015

Agenda Greetings/Introductions TAC Newsletter Status - Peter Hartwich/Rob Vermeland Status SciTech Exercise - Megan Scheidt Peer Reviewed Conference Papers– Tom McLaughlin New Actions for NIS – Teleconferencing Discussion Old/New Business Wrap-up/Adjournment 2

Attendees to 8/31/2015 NIS Meeting Jeff Laube Dave McGrath Mark Melanson ** Betty Guillie * Peggy Hayes Tom McLaughlin T Rob Bruckner T Tom Butash T Masoud Rais-Rohani T Peter Hartwich Joaquin Castro Steve Risse T 3 T - Teleconference * AIAA Staff ** Visitor/Alumni

Agenda Greetings/Introductions TAC Newsletter Status - Peter Hartwich/Rob Vermeland Status SciTech Exercise - Megan Scheidt Peer Reviewed Conference Papers– Tom McLaughlin New Actions for NIS – Teleconferencing Discussion Old/New Business Wrap-up/Adjournment 4

Topics for Next Newsletter Message from Our VP, TAC [Riley] (Budget??) Message from Our Director, Programs & Products [Scheidt] (Forum update?) Betty’s Corner TAC Member – Nancy Andersen Spotlight on Region III – Rob Bruckner Article on Proposed Governance Changes (if available) Article on Peer Review Technical Papers – Tom McLaughlin Possible teaser article on CASE/System Engineering –Sophia (Nancy? Mark?) Foundation Update - Merrie Scott Three Month Look Ahead – Rob V. All Inputs due in by Friday, September 11 5

Agenda Greetings/Introductions TAC Newsletter Status - Peter Hartwich/Rob Vermeland Status SciTech Exercise - Megan Scheidt Peer Reviewed Conference Papers– Tom McLaughlin New Actions for NIS – Teleconferencing Discussion Old/New Business Wrap-up/Adjournment 6

Current Status All high-impact items have been assigned to staff Managing Director(s) to address or implement Follow-up with workshop participants  Communicate status through –September TAC newsletter –Direct to participants from Dave Riley? 7

2015 TAC Workshop Status 8 Suggestions from Workshop: High-ImpactStatus Enhance Member Electronic Services Daily launch – use this to publish success stories on mentoring, up-coming events Existing: This is being done; no further action Personal profile page – searchable, CVs, use this info to send out details on events, create communities of interest using PC/TC information Existing: This is being addressed as part of exploration of committee portal software TEDx of AIAA – how-to links, Forum 360 events on-line, Forum discussions on- line New: This is being assessed as part of development of a virtual presentation portal On-line training – AIAA certification programNew: This is being assessed as part of development of a Virtual presentation portal and potential partnership opportunities Increase Outreach/Visibility Public availability to parts of ForumExisting: This is being done but expansion is being considerd as part forum and exhibit Press package (names, events, etc) – invite press members to forumExisting: This is being done; no further action “Popular Science” type of magazineNew: This needs to be assessed in terms of the strategic plan and in light of revamp plans for Aerospace America Improve Forum Programming and Grow Audience Market to more to non-traditional people – program managers, systems engineers, acquisition personnel Existing: This is being addressed as part of strategic growth area activities Continue strengthening of Forum 360 – links across all TCs/PCs and sections - emerging topics are not cross collaboratively done across AIAA Existing: A new approach to soliciting Forum 360 topics is being implemented to get input from various areas of AIAA Assess Membership Structure and Value Do a better job of transitioning students in full members - ramp-up of feesExisting: This is being done; no further action ·Restructure membership fees: motivate members to renewNew: Will be considered by Membership Committee ·Restructure membership fees: “Rental” of technical informationNew: Will be considered by Membership Committee Other Suggestions Improved out-reach to small businesses – sponsor smaller events etc.Existing: This is being addressed as part of strategic growth area activities and strategies for corporate membership, exhibits, and sponsorship Assess whether Region VII should be broken up into Europe, Asia, etc. to better serve non-U.S. members New: Will be considered by Region and Section Activities Committee

Suggestions from Workshop: Low-ImpactStatus Enhance Member Electronic Services Forum: Presentations on-line – link to papersNew: This is being assessed as part of development of a virtual presentation portal Increase Outreach/Visibility Technical tours of facilities near Forum (pay extra)Existing: This is being done; no further action Market to enthusiastNew: Needs to be assessed in terms of the strategic plan AIAA in movies, AIAA channelNew: Needs to be assessed in terms of the strategic plan Improve Forum Programming and Grow Audience Link to education/STEM in Forums (such as Education Alley, which was previously held at the SPACE Conference) Existing: Being addressed by new STEM committee Assess Membership Structure and Value ·Restructure membership fees: Professional members versus other – no difference New: Will be considered by Membership Committee Member activity score (as a means of enticing active participation)New: Will be considered by Membership Committee Other Suggestions Explore merchandising opportunities – ties, etc.Existing: This is being done; no further action Company-sponsored awards and scholarshipsExisting: This is being done; no further action National and regional linking is lacking – critical for emerging technologies growthExisting: This is being done but needs continued focus UAV, rocket competitionsExisting: This is being done; no further action 2015 TAC Workshop: Status (continued) 9

Agenda Greetings/Introductions TAC Newsletter Status - Peter Hartwich/Rob Vermeland Status SciTech Exercise - Megan Scheidt Peer Reviewed Conference Papers– Tom McLaughlin New Actions for NIS – Teleconferencing Discussion Old/New Business Wrap-up/Adjournment 10

Investigation: Determine if there is sufficient interest and motivation to seek peer-review status for AIAA Conference Papers Tom McLaughlin David McGrath

Background Motivated by 2014 SciTech Best Paper author Joe Majdalani (Auburn University). Would implementing peer review draw more members of academia to AIAA conferences and institute involvement? Investigators: Tom McLaughlin, David McGrath, Majdalani; chartered by TAC to investigate at 2014 Space Conference Question: Beyond anecdotes, do members of academia support such a change? Survey sent to academic department heads group in Spring Surveys received in late June: Only 4 respondents

Q1: Would AIAA papers being referenced in an archival service accrue benefits to you and your faculty in promotion assessments? “Archival service for AIAA is not the critical issue” “AIAA Journal papers should remain archival but not the conference papers. “ “at XXX University for engineering only refereed journal articles are really counted” Late result from Majdalani: “Based on my interactions with the Web of Science (WoS) IT, I was informed by the last individual (and I hope that he was right) that they are willing to incorporate our conference proceedings as part of their WoS collection provided that we pass our proceedings data on to them as we do with our journals.”

Q2: If so, what service(s) does your school recognize for tenure discussions? If more than one, is there a preferred service? “Journals count more than conference papers except those conference papers from extremely competitive conferences such as the Combustion Institute. Also, papers in leading journals count more than papers in second or third tier journals. The journals from AIAA are generally respected despite the low impact factor of those journals.”

Q3: Would peer review of conference papers enhance their value in a promotion portfolio? How much? “Yes. Significantly” “No it would not, it would destroy the current system.” “Peer review and subsequent revision — probably yes. Better than reviewed only by abstract, not as good as a journal paper, which would typically be reviewed by experts sought out for their specific expertise.” “The tenure dossier does differentiate between “conference papers” and “refereed conference papers”. In the final decision on tenure and promotion, only journal articles really count.”

Q4: In addition to getting AIAA papers recognized in an archival service, would a more streamlined review/approval process for moving good AIAA conference papers into the AIAA journals be of value to you and your faculty? “Moving good papers from conference to journal has been tried in the past. Very hard to do unless the author is strongly interested.” “Funny. This use to be the system decades ago 70’s and 80’s) I think it is a good system to go back to.” “Yes, papers that appear in journals have the most value in tenure and promotion decisions.” “Having the session organizer/chair suggest those conference papers he/she deems worthy for journal publication is a good idea. “

Q5: Would mention of these good conference papers in the AIAA journal also be of value for tenure consideration? “anything that brings notoriety to a paper helps in tenure promotion. ” “Not likely. What is good is best paper awards, often organized by TCs often without financial award but the recognition counts in promotion” “Probably not, unless they win some kind of award. ” “Best paper awards are valued in promotion and tenure decisions.”

Q6: Any additional comments? “Finding a way have conference papers reviewed, rather than simply abstract reviews would help faculty a lot” “I am strongly against trying to make conference papers archival. ” “Seems like the VP Publications and the journal editors should be involved in this discussion, perhaps in advance of going out with a survey. ”

Our Conclusions Lack of response indicate this isn’t a big deal to department heads Received responses indicate a variety of opinions, no consensus Most important outcome: Why don’t we fast track good papers for journals like we used to? Likely not worth the upheaval and increased workload to peer review conference papers.

Agenda Greetings/Introductions TAC Newsletter Status - Peter Hartwich/Rob Vermeland Status SciTech Exercise - Megan Scheidt Peer Reviewed Conference Papers– Tom McLaughlin New Actions for NIS – Teleconferencing Discussion Old/New Business Wrap-up/Adjournment 20

Conference Meeting (TC/PC/Etc) Teleconnectivity How do we affordably equip our meetings with the telecommunications capability appropriate for each meeting’s goals? Everywhere in industry, teleconferencing is encouraged.  TC’s are moving out on their own without TAC guidance  Virtual attendance at Forum meetings, webcams, audio, etc. Possible NIS task to conduct a study of meeting connectivity requirements,  Review TC best practices and hardware/software configurations,  Recommend an affordable tiered standard for TAC meetings. 21

Agenda Greetings/Introductions TAC Newsletter Status - Peter Hartwich/Rob Vermeland Status SciTech Exercise - Megan Scheidt Peer Reviewed Conference Papers– Tom McLaughlin New Actions for NIS – Teleconferencing Discussion Old/New Business Wrap-up/Adjournment 22

Old/New Business Any new actions or thoughts?  Are there areas that we don’t represent well (airlines? System engineering?, etc) that we should possibly grow into?  Cyber security? It was hot for awhile.. What is going on? Should there be focus on this again?  Engaging Gov’t/Industry directly to get themes and directions for forums and sessions to improve quality of papers  Is there an app for teleconferencing? Should we develop one to daisy-chain into a local meeting. 23

Agenda Greetings/Introductions TAC Newsletter Status - Peter Hartwich/Rob Vermeland Status SciTech Exercise - Megan Scheidt Peer Reviewed Conference Papers– Tom McLaughlin New Actions for NIS – Teleconferencing Discussion Old/New Business Wrap-up/Adjournment 24

Wrap-Up Next in-person meeting will be at SciTech 2016  Week of 4-8 January 2016 in San Diego Next telecon  October 14, 2015 Adjournment 25

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