The Intricacies of the Beginning and the End of a Project CM Leadership Manual Presented by: Todd Scholtz, LEED AP Carlos Sanchez, LEED AP BD+C

CM Manual - Living Document A work in progress. A resource for document control. To fill your site-specific needs. 2

CM MANUAL – TABLE OF CONTENTS 8 Sections 1.Document Control 2.Mobilization and Start-up 3.Contract Administration 4.Quality Management 5. Safety 6. Schedule Management 7. Risk Management 8. Project Closeout & Turnover Glossary Appendix 3

Section 2 Mobilization & Start-Up Pre-construction Conference Substitution Requests Permits Insurance Certificates Performance and Payment Bonds Site Office Site Management Plan Meeting Schedule / Calendar Partnering Early Submittals Establish Risk Management Process Establish Project Controls Systems Establish Communication Plan 4

Section Mobilization – Pre-Construction Conference Purpose – Inform all participants CM Role – Facilitate meeting 5

Section Mobilization – Substitution Request Material –Submittal process Subcontractor –Approval process 6

Section Mobilization & Start-Up - Permits Responsibility Payment Display NEPA compliance Environmental issues Right of way Limits and boundaries 7

Section Mobilization – Insurance Certificates Types –Builder’s Risk –General Liability –Worker’s Compensation –Professional Liability (when required) Owner-Controlled Insurance Program (OCIP) 8

Section Mobilization – Bonds Types –Performance Bonds –Payment Bonds 9

Section Mobilization – Site Office Requirements in Division 1 Office set-up checklist –Office Set-up ChecklistOffice Set-up Checklist 10

Section Mobilization – Site Management Plan Parking Safe access and egress –Regulatory requirements Site signage Temporary and permanent utilities –Application –Requirements –Payment –Coordination 11

Section Start-up – Meeting Schedule / Calendar Attendance Format Schedule Coordination 12

Section Start-up – Partnering Attendance Format Schedule Coordination Payment “Partnering is used to establish a collaborative solution – oriented process for the project. It does not replace contractual obligations” 13

Section Start-up – Early Submittals Safety Plan QC Plan Schedule of Values Submittal Schedule Long-lead materials Initial Progress Schedule 14

Section Start-up – Risk Management Process Section 7 in CM Manual Potential issues and how they will be handled – CM ManualCM Manual “Applying Risk Management to Project Performance” 15

Section Start-up – Project Control Systems SOW for CM role Structured filing system (or PM software) Document Control System Daily reporting procedure (including photos) Schedule of meetings and invitees 16

Section Start-up – Communication Plan Routing of paperwork Distribution Archiving parameters “It is important that the CM clearly understands their role and level of authority with regards to representing the owner” 17

Section 8 Project Closeout & Turnover Section 8 Project Closeout and Turnover 18

Section 8 Project Closeout & Turnover Project Closeout Punchlists Permits and Final Inspections Certificate of Substantial Completion Certificate of Final Completion Beneficial Occupancy As-built Drawings Training 19

Section 8 Project Closeout and Turnover Turnover O&M Manuals Attic Stock Warranties Building Turnover / Move-in Follow-on Contractors Furniture Fixtures and Equipment Project Record Archiving Project Closeout – Final Pay, Retainage Release 20

Section Project Closeout - Punchlists Contractor notification – Initiates process – Notifies work is substantially complete CM and designer –Issue punchlist with SC Certificate Punchlists – Deficiency Log - SampleSample 21

Section Project Closeout–Permits & Final Inspections Final Inspections by trades and AJUs Temporary CO (TCO) Certificate of Occupancy (CO) Other forms 22

Section Closeout–Certificate of Substantial Completion Issued by the Designer CM provides to the contractor along with punchlist Warranties began 23

Section Closeout–Certificate of Final Completion Issued by the Designer Punchlist has been completed 24

Section Project Closeout–Beneficial Occupancy Notice date Take photos CM coordinates any work within the occupied space 25

Section Project Closeout–As-built drawings As-built along with payment applications Final as-built upon project completion 26

Section – 8.10 Project Closeout O&M Manual requirements Training –Schedule –Document Attic Stock Warranties 27

Section – 8.13 Building Turnover & Move-in Coordination with contractor and –Moving crews –Follow-on contractors –Furniture, fixtures and equipment (FF&E) –LEED Enhanced Cx 28

Section – 8.15 Project Turnover–Records & Closeout Project Records Archiving Project Closeout –Final Pay –Retainage Release –Release of Liens 29

Glossary In the Glossary you will find the definitions to 154 commonly used terms in the construction industry. Arranged alphabetically from A/E to Work 30

Appendix A Project Controls specification that outlines the basic requirements for the: Preconstruction Conference Progress Meetings Preinstallation Meetings Submittal Procedures The Contractors CPM Construction Schedule 31

Questions

Lessons Learned

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