Student Organization Funding Simplified Tynan Kozak University of Alabama

Discussion points… New Ideas, New Solutions Student Organization Funding Electronic Application Initiating Change – Collaborative Relationships – Identifying Improvement Areas – Continuing Improvements

Student Organizations at UA The Source 300 registered student organizations OrgSync – Student Organization management software

Financial Affairs Committee Student Committee Representation from SGA, SLC & Source Faculty Advisors $120K annual budget (E&G) Flexible funding guidelines Allocation precedents

Electronic Application Increase efficiency User friendly Standardize funding categories An opportunity to review and update the entire funding process.

Initiating Change Student Support 1.SGA VP of Finance & SGA Treasurer 2.The Source Board of Governors 3.Student Organization Officers

Initiating Change Campus Partners Student Involvement & Leadership Financial Accounting & Accounts Payable Office of Counsel Risk Management Student Receivables University Recreation

Improvement Areas Visibility and Communication Policies and Procedures Efficiency and Accessibility Transparency and Consistency Accountability Spending allocated funds Information Management Student Learning

Visibility and Communication OrgSync SGA Website – FAC information FAC address Office Hours ReSource Fair Allocation notification s 30 & 60 day funding reminders

Policies and Procedures for Funding Requests Eligibility OrgSync – Funding request application – President & Advisor approval forms Proposal Presentation Committee approval SGA Senate approval

Policies and Procedures for Accessing Funds Purchasing Procedures Spending – Student Payment Policy Reimbursement Procedures

Policies and Procedures for Travel Funding Minimizing Risk Defining the role of advisors Terms & Conditions for Travel Individual Release Form Travel Certification Form

Efficiency and Accessibility Electronic application – Eliminated paper forms – Accessible 24/7 – President and Advisor e-signatures

Transparency and Consistency Proposal meeting format Student Organizations funded Allocation Reports on-line Precedent amounts Consistency of non-precedent awards

Accountability Spending funds as indicated Purchase / Reimbursement documents Utilizing Allocated Funds

Information Management OrgSync export Database Spending Documents Activity Codes Workflow

Student Learning Leadership Project Management Budget Management Knowledge of UA Policies

Continual Improvements Expanded features within OrgSync Allocation database Assessment Annual Report

Contact Information Tynan Kozak The University of Alabama Division of Student Affairs Thank you!