Time Management 101

Today we will cover The importance of time The importance of time Delegating! Delegating! SMARTT Delegating SMARTT Delegating Leading Effective Meetings Leading Effective Meetings Intentional Activities Intentional Activities

The Importance of Time “If a person loves life then they should not squander time, for that is the stuff life is made of.” - Benjamin Franklin “If a person loves life then they should not squander time, for that is the stuff life is made of.” - Benjamin Franklin Time is a limited resource and must be used wisely in order for it to be beneficial Time is a limited resource and must be used wisely in order for it to be beneficial Don’t let things/people steal your time Don’t let things/people steal your time 1,440 minutes in day, use them wisely 1,440 minutes in day, use them wisely

Delegating Effective delegation can be the key to success Effective delegation can be the key to success Be the Coach! Be the Coach! Make sure you choose the right people to give certain tasks Make sure you choose the right people to give certain tasks Don’t hoard the information/skills, train others in the organization Don’t hoard the information/skills, train others in the organization This will help you avoid the “if I want it done right, I have do it myself” problem This will help you avoid the “if I want it done right, I have do it myself” problem

SMARTT Delegating S - Be specific. Delegating vague or unclear assignments decrease the chance of success S - Be specific. Delegating vague or unclear assignments decrease the chance of success M - Delegated tasks must be measureable. “We need 12 volunteers” M - Delegated tasks must be measureable. “We need 12 volunteers” A - Activate your members. Follow up and motivate those you delegate tasks to A - Activate your members. Follow up and motivate those you delegate tasks to R - Be realistic. Remember your members are students too, you must have realistic expectations R - Be realistic. Remember your members are students too, you must have realistic expectations

SMARTT Delegating T - Establish a clear timeline for the completion of the task. If you do not clearly communicate a deadline, it probably won’t be done when you need it. T - Establish a clear timeline for the completion of the task. If you do not clearly communicate a deadline, it probably won’t be done when you need it. T - Be sure to recognize and thank members for their hard work. T - Be sure to recognize and thank members for their hard work.

Leading Effective Meetings “There is one word to explain why Americans will never reach their potential…meetings” “There is one word to explain why Americans will never reach their potential…meetings” Some statistics: Some statistics: 11 million meetings occur in the US daily 11 million meetings occur in the US daily Over 50% of meeting time is wasted Over 50% of meeting time is wasted People lose 31 hours per month in unproductive meetings People lose 31 hours per month in unproductive meetings Don’t be a part of the problem, be the solution Don’t be a part of the problem, be the solution

Leading Effective Meetings Don’t just have a meeting to have a meeting Don’t just have a meeting to have a meeting Don’t be afraid of ending early Don’t be afraid of ending early Make the most of people’s time, use extra time to have committee meetings Make the most of people’s time, use extra time to have committee meetings Place a time limit on discussions and overall length of meeting Place a time limit on discussions and overall length of meeting

Intentional Activities If you are going to have an event make sure all activities have a purpose Avoid “busy work” Give people assignments that are meaningful Avoid the “because it’s fun” activities Meaningful activities don’t just have to be about business.

Conclusion By learning how to effectively manage your limited resources, including time, you will be able to ensure that your responsibilities as a student leader are fulfilled and that you still have a happy and sane life. By learning how to effectively manage your limited resources, including time, you will be able to ensure that your responsibilities as a student leader are fulfilled and that you still have a happy and sane life.

Action Planning/ Now What? List three ideas, concepts or pieces of information that you have learned from this presentation that were significant to you. List three ideas, concepts or pieces of information that you have learned from this presentation that were significant to you. List at least two changes or actions you will take to improve your time management. List at least two changes or actions you will take to improve your time management. List one action or change you would like to make in your organization and describe how you will do it. List one action or change you would like to make in your organization and describe how you will do it.